Word Chapter 2 - Formatting Characters and Paragraphs

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Information about Word Chapter 2 - Formatting Characters and Paragraphs

Published on January 27, 2008

Author: dpd

Source: slideshare.net

Microsoft Word 2007 – Level 1 FORMATTING CHARACTERS AND PARAGRAPHS Chapter 2

Performance Objectives Change the font and font effects Apply styles and themes Change paragraph alignment Indent paragraphs Change spacing before & after paragraphs Use Format Painter Use the Mini Toolbar buttons Change line spacing Reveal & compare formatting

Change the font and font effects

Apply styles and themes

Change paragraph alignment

Indent paragraphs

Change spacing before & after paragraphs

Use Format Painter

Use the Mini Toolbar buttons

Change line spacing

Reveal & compare formatting

Change Fonts & Font Effects Bold Italics Underline Remove character formatting by selecting the text and then pressing Ctrl + spacebar. Font Font Size Grow/Shrink Font Clear Formatting Subscript Strikethrough Superscript Change Case Text Highlight Color Font Color

Changing Fonts Why? change the mood enhance visual appeal increase readability Each font consists of three elements: typeface type size typestyle

Why?

change the mood

enhance visual appeal

increase readability

Each font consists of three elements:

Choosing a Typeface Monospaced Allots same amount of horizontal space for each character Rarely used in professional publications Proportional Allows a varying amount of horizontal space for each character Different typefaces take up different amounts of space A typeface is a set of characters with common design and shape (also called font)

Monospaced

Allots same amount of horizontal space for each character

Rarely used in professional publications

Proportional

Allows a varying amount of horizontal space for each character

Different typefaces take up different amounts of space

Proportional Font Categories Serif Small stroke at the edge of a character Moves the reader’s eye across the page Good for text-intensive documents Sans Serif No stroke sans = French for "without" Good for headlines and advertisements

Serif

Small stroke at the edge of a character

Moves the reader’s eye across the page

Good for text-intensive documents

Sans Serif

No stroke

sans = French for "without"

Good for headlines and advertisements

Choosing a Type Size 20 pt 60 pt A higher number = larger character measured vertically in units called points 1 pt = 1/72"

Choosing a Typestyle regular bold italic bold italic variations of the basic typeface design

The Mini Toolbar Bold Italics Displayed when text is selected for quick access Font Font Size Grow/Shrink Font Style Highlighter Color Alignment Font color Indent/ Unindent Bullet Format Painter

Opening the Font Dialog Box Click here or Ctrl+D To open this

Using the Font Dialog Box Font Tab select a typeface select a typestyle use scroll bar select a type size or key in a measurement changes appear in Preview window

Changing Font Color select color from palette click down-pointing arrow OR click down-pointing arrow select color from palette

Underlining Text scroll bar for more styles select color from palette select style from palette click down-pointing arrow

Font Effects - Examples Display hidden text by clicking Show/Hide button

Adjust Character Spacing spacing adjustment between certain character combinations Font Dialog box

Apply Quick Styles

Apply a Theme Select text, then click Page Layout tab click Themes button or pick Colors or Fonts or Effects click a Theme

Changing Paragraph Alignment Buttons and Commands Return paragraph formatting to normal by pressing Ctrl + Q. To Align Text Button Shortcut Command Left Margin Ctrl + L Between Margins Ctrl + E Right Margin Ctrl + R Left & Right Margins Ctrl + J

Changing Paragraph Alignment…/2 using the Paragraph dialog box Paragraph click down-pointing arrow click desired alignment

Indenting Paragraphs First line of paragraph Press Tab Paragraph dialog box, click First line in Special option box, click OK Drag first line indent marker on Ruler Click Alignment button on Ruler until First Line Indent button displays, click on Ruler Text from left margin Click Increase/Decrease Indent button Ctrl + M / Ctrl + Shift + M Paragraph dialog box, type value in Left text box, click OK Drag left indent marker on Ruler

First line of paragraph

Press Tab

Paragraph dialog box, click First line in Special option box, click OK

Drag first line indent marker on Ruler

Click Alignment button on Ruler until First Line Indent button displays, click on Ruler

Text from left margin

Click Increase/Decrease Indent button

Ctrl + M / Ctrl + Shift + M

Paragraph dialog box, type value in Left text box, click OK

Drag left indent marker on Ruler

Indenting Paragraphs…/2 Text from left and right margins Paragraph dialog box, type value in Left and Right text boxes, click OK Drag left and right indent markers All lines of text except the first (called a hanging indent) Ctrl + T Paragraph dialog box, click Hanging in the Special option box, click OK Click Alignment button on Ruler until Hanging Indent button displays, click on Ruler

Text from left and right margins

Paragraph dialog box, type value in Left and Right text boxes, click OK

Drag left and right indent markers

All lines of text except the first (called a hanging indent)

Ctrl + T

Paragraph dialog box, click Hanging in the Special option box, click OK

Click Alignment button on Ruler until Hanging Indent button displays, click on Ruler

Ruler and Indent Markers Alignment Button First Line Indent Hanging Indent Left Indent Right Indent

Indent Examples First Line Indent: ½ inch Left Margin Indent: ½ inch Hanging Indent: ½ inch

Spacing Before and After Paragraphs Before Paragraph After Paragraph

Repeating the Last Action Apply desired formatting, move to next location where formatting is to be applied and… OR press Ctrl + Y press F4

Formatting with Format Painter 1. Highlight text with desired formatting 3. Select text to which you want the character formatting applied *Double-click the Format Painter button if you want to apply in more than one location 2. Click Format Painter*

Changing Line Spacing Using keyboard Ctrl + 1 -> Single Spacing Ctrl + 2 -> Double Spacing Ctrl + 5 -> 1.5 Line Spacing Using Line Spacing drop-down list Using Paragraph dialog box

Revealing Formatting Reveal Formatting Task Pane Shift+F1

Features Summary How do you turn on bold? Bold – Ctrl + B … OR

Features Summary How do you turn on italics? Italics – Ctrl + I … OR Click

Features Summary How do you turn on underlining? Underline – Ctrl + U … OR Click

Features Summary How do you remove character formatting? Remove all formatting by selecting the text and then pressing Ctrl + spacebar.

Features Summary How do you display the Font dialog box? Ctrl+D or click

Features Summary How do you align text at the left margin? Ctrl + L OR

Features Summary How do you align text between margins? Ctrl + E OR

Features Summary How do you align text at the right margin? Ctrl + R OR

Features Summary How do you align text at the left and right margins? Ctrl + J OR

Features Summary How do you return paragraph formatting to normal? Return paragraph formatting to normal by pressing Ctrl + Q

Features Summary How do you display the Paragraph dialog box? Format, Paragraph

Features Summary How do you change to single spacing? OR Ctrl + 1 using Line Spacing button drop-down list

Features Summary How do you change to double spacing? OR Ctrl + 2 using Line Spacing button drop-down list

Features Summary How do you change to 1.5 line spacing? OR Ctrl + 5 using Line Spacing button drop-down list

Features Summary How do you turn on the Format Painter? Click or double-click Format Painter

Features Summary How do you display the Reveal Formatting task pane? Shift + F1

Coming Next CUSTOMIZING PARAGRAPHS Chapter 3

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