What is new in Outlook 2007?

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Information about What is new in Outlook 2007?
Education

Published on January 27, 2009

Author: maggiev

Source: slideshare.net

Description

This presentation looks at new features in Outlook 2007

Basic ICT Skills: E-mail Using MS Outlook 2007 What is new in MS Outlook 2007? An overview

Basic ICT Skills: E-mail Using MS Outlook 2007: Get up to speed Outcomes By the end of this e-torial, you will be able to Move around in Outlook 2007. Know what have changed, and why. Find commands on the Ribbon to do the things you do every day:  Read and send e-mail, work with appointments and meetings, and use your contacts Work with the mini toolbar , the Quick Access Toolbar and the To do bar Locate new keyboard shortcuts Tools This e-torial make use of the following programmes or tools:  Vista Operating system  MS Office 2007 Outlook

Basic ICT Skills: Using MS Outlook 2007: Overview: A new version of Outlook Look out! There’s a new version of Outlook It has a whole new look along with new features. But don’t worry, that doesn’t mean you’ll need to spend a lot of time learning a new program. Instead, the new design and new features will help you more efficiently and easily accomplish the tasks you do in Outlook every day. Get up to speed

Basic ICT Skills: Using MS Outlook 2007: What’s changed and why The first time you create a message in Outlook 2007 (or open one you receive), you’ll see the Ribbon. It’s the band across the top of the window. One of the most dramatic changes in Outlook, the Ribbon gives Outlook its new look. But as you get up to speed, you’ll see that the change is more than visual—it’s there to help you get things done more easily and with fewer steps.

Basic ICT Skills: Using MS Outlook 2007: Introducing the Ribbon Here’s a new e-mail message. The Ribbon is at the top of the window. The Ribbon is visible each time you create or edit something in Outlook. Why the new system? Microsoft carefully researched how people use commands in Outlook. As a result of that research, some Outlook commands are now more prominent, and common commands are displayed and grouped in ways that make them easy to find and use.

Basic ICT Skills: Using MS Outlook 2007: A closer look at the ribbon To better help you learn how to use the Ribbon, here’s a guide to its basic arrangement. Tabs: The Ribbon is made up of different tabs, each related to specific 1 kinds of work you do in Outlook. 2 Groups: Each tab has several groups that show related items together. Commands: A command is a button, a box to enter information, or a 3 menu.

Basic ICT Skills: Using MS Outlook 2007: The Ribbon shows what you need Once again, you’ll encounter the Ribbon when you take certain actions such as creating messages, calendar entries, or contacts. The Ribbon shows tabs and commands appropriate for what you’re doing. That is, the tabs on the Ribbon will differ depending on the area of Outlook you’re working in.

Basic ICT Skills: Using MS Outlook 2007: The Ribbon shows what you need The picture shows some of these differences. 1 A new message shows the Message and Options tabs. 2 A new appointment shows the Appointment tab. 3 A new contact shows the Contact tab.

Basic ICT Skills: Using MS Outlook 2007: There’s more than meets the eye A small arrow at the bottom of a group means there’s more available than what you see. This button is called the Dialog Box Launcher. The picture shows that to see a full list of font options, you’d click the arrow next to the Basic Text group on the Message tab of a new e-mail message.

Basic ICT Skills: Using MS Outlook 2007: The Mini toolbar The Mini toolbar allows you to quickly access formatting commands right where you need them: in the body of an e-mail message. The picture shows how it works: Select your text by dragging with your mouse, and then point at the selection. 1 The Mini toolbar appears in a faded fashion. If you point to it, it becomes 2 solid. You can click a formatting option.

Basic ICT Skills: Using MS Outlook 2007: The Quick Access Toolbar The Quick Access Toolbar is a small toolbar above the Ribbon. It’s there to make the commands you need and use most often readily available. What’s best about the Quick Access Toolbar? What’s on it is up to you. That is, you can add your favourite commands to it with a simple right-click.

Basic ICT Skills: Using MS Outlook 2007: The Quick Access Toolbar You’ll see and use different Quick Access Toolbars depending on the area of Outlook that you’re working in. For example, customizations that you make to the Quick Access Toolbar for messages you send will not appear on the Quick Access Toolbar for Contacts.

Basic ICT Skills: Using MS Outlook 2007: Keyboard shortcuts If you use keyboard shortcuts instead of a mouse or other pointing device, you’ll noticed that some shortcuts are the same but that others have changed. With the introduction of the Ribbon, commands are in new locations, so shortcuts that begin with ALT will probably be different from earlier versions.

Basic ICT Skills: Using MS Outlook 2007: Keyboard shortcuts If you use keyboard shortcuts instead of a mouse or other pointing device, you’ll noticed that some shortcuts are the same but that others have changed. To find your way around: • Start by pressing ALT. • Press the indicated key to see the correct tab, and then press the letter to access the command you want.

Basic ICT Skills: Using MS Outlook 2007: Know your options Outlook provides many options to help you change how things look and work. The way you access these program options hasn’t changed. As shown in the picture, you’ll still click Options on the Tools menu from within the main Outlook window and use the Options dialog box.

Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Options for writing e-mail If you want to change your settings for writing e-mail—for example, to make the spelling checker stop ignoring words in uppercase—you do that from the Editor Options dialog box.

Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Start by creating a message, and then do this: Click the Microsoft Office Button . 1 Click Editor Options. 2

Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Options for sending e-mail When you send an e-mail message, you can choose how that message is sent. You set these options from tabs available on the Ribbon for the open message.

Basic ICT Skills: Using MS Outlook 2007: More that’s new: the To-Do Bar Located at the far right of the window, the To-Do Bar is visible wherever you happen to be working in Outlook. The To-Do Bar is there to help you keep track of upcoming tasks and appointments.

Basic ICT Skills: Using MS Outlook 2007: More that’s new: the To-Do Bar Located at the far right of the window, the To-Do Bar is visible wherever you happen to be working in Outlook. The picture calls out a few of its key elements: Date Navigator 1 Upcoming calendar appointments 2 3 A place to enter new tasks by typing 4 Your task list

Basic ICT Skills: Using MS Outlook 2007: A new look for the calendar The new design of the calendar in Outlook 2007 makes it easier to see what’s what. Moving around is easier, too. The picture shows some examples: Bigger buttons make it easier to quickly switch between 1 daily, weekly, and monthly calendar views. 2 Back and Forward buttons let you quickly go to the next day, week, or month in the calendar.

Basic ICT Skills: Using MS Outlook 2007: A new look for the calendar The new design of the calendar in Outlook 2007 makes it easier to see what’s what. Moving around is easier, too. The picture shows some examples: Also new is the Tasks area. It shows your current and 3 upcoming tasks and tracks your accomplishments, too.

Basic ICT Skills: Using MS Outlook 2007: A new look for contacts In Outlook 2007, Electronic Business Cards make contacts easy to view and easy to share. You’ll first notice the new look for contacts when you click Contacts to switch to that area of Outlook. You can send Electronic Business Cards through e-mail. You might want to include your own Electronic Business Card as part of your e-mail signature.

Basic ICT Skills: Using MS Outlook 2007: A new look for contacts Notice that in this picture, the Navigation Pane is minimized to show more of the Contacts pane. You can minimize the Navigation Pane from any area of Outlook by clicking the Minimize the Navigation Pane button.

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1 The Ribbon will look the same for a new e-mail  message and a received e-mail message. (Pick one answer.) 1. True. 2. False.

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1: Answer The Ribbon will look the same for a new e-mail  message and a received e-mail message. (Pick one answer.) What’s on the Ribbon will be different because your needs for dealing with the new and received e-mail messages are different. Get up to speed

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1 You’ve switched to the calendar and you’re ready  to explore its new look. To make more room in the Outlook window to see it, you could do which of the following from within Outlook? (Pick one answer.) 1. Use the buttons at the top to hide detail. 2. Minimize the Navigation Pane. 3. Change your screen resolution settings.

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 2: Answer You’ve switched to the calendar and you’re ready  to explore its new look. To make more room in the Outlook window to see it, you could do which of the following from within Outlook? (Pick one answer.) In this version of Outlook, you can minimize the Navigation Pane by clicking the Minimize the Navigation Pane button.

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 3 To use a keyboard to access commands on the  Ribbon, start by pressing which key? (Pick one answer.) 1. CTRL. 2. ALT. 3. SHIFT.

Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 3: Answer To use a keyboard to access commands on the  Ribbon, start by pressing which key? (Pick one answer.) Press ALT and you’ll see letters displayed to help you with your next move.

® Basic ICT Skills: Microsoft Office 2007 About this Presentation information This e-torial was adapted by maggiev for the Department of Education for use by subject advisors, teachers and learners ® Original Microsoft Office 2007 tutorial templates can be found at: http://office.microsoft.com/en-us/templates/CT102036981033.aspx All e-turials can be found on the Thutong portal: www.thutong.org.za

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