VRA 2014 Back to Basics, Sipe

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Information about VRA 2014 Back to Basics, Sipe
Education

Published on March 31, 2014

Author: VisResAssoc

Source: slideshare.net

Description

Presented by Vicki Sipe at the Annual Conference of the Visual Resources Association, March 12-15, 2014 in Milwaukee, Wisconsin.

Session #6: Back to Basics — Cataloging Workflows and Solutions ORGANIZER/MODERATOR: Jennifer Kniesch, Dickinson College
PRESENTERS:
• Marie Elia, Warhol Museum
• Vicki Sipe, University of Maryland, Baltimore County
• Kelly Smith, Lafayette College
• Shalimar Fojas White, Dumbarton Oaks Research Library and Collection

Sometimes the abyss of cataloging can leave some of us questioning, searching, harvesting, and questioning more. In this session you’ll hear from four professionals who will provide their step-by-step procedures for cataloging: from how analog and digital assets are cataloged to uploading assets in a Digital Asset Management System. We will hear about the speakers’ institutional projects, pitfalls and triumphs in cataloging, and the cost of trying to make cataloging work. Each speaker will present on their topic and time will be left at the end of the session for Q&A.

Marie Elia will provide details on how The Warhol Museum uses a combination of cataloging standards (analog and digital) to accommodate an art collection that is composed of archival materials, as well as the Warhol’s Content Management System. Vicki Sipe will discuss her step-by-step collaborative cataloging process involving University of Maryland’s Baltimore County Special Collections and University of Maryland’s Baltimore County Bibliographic and Metadata Services using historic image collections as examples. Shalimar Fojas White will explain how she and her team are currently migrating records out of legacy databases and into a new Content Management System, that is being developed with a VRA Core template. Kelly Smith will describe how Shared Shelf fits into the workflow of day to day cataloging for Lafayette College's Visual Resources Collection and how it is being explored as an option for other digital projects and needs across campus. Is there a best workflow and can we find a solution for our respective institutions?

Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County Back to Basics: Cataloging Workflows and Solutions Collaboration in Image Cataloging— University of Maryland, Baltimore County Vicki Sipe VRA 32 Milwaukee 13 March 2014

2 The Project—UMBC Hughes Company Glass Negative collection Broadway Recreation Pier Bridal portrait of Mrs. Mary Johnston and her flower girl Metal melting furnace People, places and things In and around Baltimore 1905-1940 http://cdm16629.contentdm.oclc.org/cdm/landingpage/collection/hughes All images this slide: Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

3 Why choose Hughes Collection as our metadata project? •Collaboration with Special Collections •Local history, public history original “document” resources •Unique materials—negatives •Limited scope and size of collection •High quality of 8 x 10 glass negatives •Working with images expands staff skills •Glass negatives NOT available to public Glass negatives are fragile. Thanks to Susan Graham for this image.

4 Special Collections processing of negatives and scans Negatives can be difficult to “read.” Processing to a positive reveals Baltimore’s Washington Monument. Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County Thanks to Susan Graham for this image.

5 Existing Competencies—Benefits of Collaboration Special Collections and Bibliographic & Metadata Services Special Collections Familiarity with the materials Expertise in handling fragile materials Equipment for scanning Expertise in scanning Much more… and willingness to work together Bibliographic & Metadata Services Expertise in working with description Expertise in working with images Experience with creating workflows Expertise with controlled vocabularies Much more… and willingness to work together Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

6 Skills and tools used in… traditional cataloging: subject analysis attention to detail controlled vocabularies application of standards metadata creation: subject analysis attention to detail controlled vocabularies application of standards Catalogers only work in the catalog Cataloging qualifies you for metadata creation

7 Special Collections and Bibliographic & Metadata Services Scan Process scan to positive Populate fields with default values Transcribe captions Save work to CONTENTdm server Special Collections houses the glass negative collection Now available to BMS Thanks to Susan Graham for this image. Thanks to Susan Graham for this image.

8 What BMS adds Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

9 Portion of Data dictionary as used by Copy Catalogers Local Element Name DC Mapping Vocab/ Encoding Scheme Comments/Instructions Examples Title Title Text Create brief specific descriptive title, enclosed in square brackets. Include descriptive phrase, then place if known. If image of a named thing (bridge, river, etc.) or person, begin with name of the thing or person, descriptive phrase, then place if know. Follow capitalization rules of AACR2. If title appears on piece, transcribe without square brackets, change Title Note. See Title Note below. [Hecht’s Department store display window, Baltimore, Maryland] [B&O railroad coal dock, Baltimore, Maryland] Location Coverage LCSH The geographic location where the image was made beginning with country first to as specific a level as is known. Country—State---City. If not known, provide “United States.” Supply one location. United States—Maryland—Baltimore United States [if no location is known, provide this value] Subject Names (LCNAF) Subject LCNAF Person or corporate body as subject of the image. Names entered in form found in LCNAF record. If name not in LCNAF, see Subject Names (Local). Supply as many as appropriate. Separate by semicolon [space]. Broening, William Frederick, 1870- 1953 Baltimore and Ohio Railroad Company Subject (TGM) Subject TGM Terms describing objects or persons appearing in the image. Use terms at level of specificity of the image. If image of house, use Houses. Do not use Windows, even though the house has windows. Supply as many as appropriate. Separate by semicolon [space]. Railroad cars Cargo ships Crowds Soldiers

10 Controlled vocabularies—UMBC Photography Genre List

11 Controlled vocabularies---Art & Architecture Thesaurus UMBC Photography Genre List chosen primarily from Activities facet in AAT

12 Controlled vocabularies---Art & Architecture Thesaurus Used in our Process field Used in our Work Type field

13 Controlled vocabularies—Location list Locations appearing in images, captions Based on geographic names in LCSH Local names created as needed Indirect entry form of name Portion of list

14 Controlled vocabularies—Library of Congress Name Authority File Names appearing in images, in caption information LCNAF headings when available Local names created as needed, form based on NACO practice Personal names Corporate names School supply display at F.W. Woolworth Co. store Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

15 Controlled vocabularies—Local Names list Names appearing in images, in caption information LCNAF headings when available Local names created as needed, form based on NACO practice Personal names Corporate names Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

16 Primary subject thesaurus Controlled vocabularies—Thesaurus for Graphic Materials

17 Controlled vocabularies—Thesaurus for Graphic Materials Special relationship between TGM and LCSH Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

18 Training for image work Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

19 Study the image, several minutes First impression—what does it show? List everything you see in the image Based on your observations, write a short, descriptive title Visual literacy—Reading an image exercise Wells and McComas Monument, Baltimore Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

20 Describing everything in the image Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

21 Meeting expectations of users Level of specificity of the item Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

22 Create groups—cite similarities between members Differentiate between members of each group Visual Literacy Training—Portraits Exercise All images this slide: Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

23 Group by similarities—men, women, both Differentiate between members of each group Visual Literacy Training—Portraits Exercise All images this slide: Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

24 Group by similarities—individual portraits, group portraits Differentiate between members of each group Visual Literacy Training—Portraits Exercise All images this slide: Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

25 Encouraging analysis Terminal Warehouse at Guilford and Pleasant Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

26 Baltimore Cooperage—browsing the collection All images this slide: Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

27 Baltimore Cooperage—checking the City Directory Polk’s Baltimore City Directory, 1923

28 Building enthusiasm—the “I found it” moment Original image Water tank at Pleasant and Guilford, Baltimore Google Street view at Pleasant and Guilford Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

29 Hughes collection—uses of the images Loch Raven Dam and reservoir Postcard, Magazine Service, Inc. 1920s Hughes company sold the image to a postcard company. Hughes Company Glass Negatives The Photography Collections, University of Maryland, Baltimore County

30 From Sleeve: Street car Towson #8 on York Road at Regester Avenue. Envelope marked Chas. H. Steffey, Development at Anneslie. 1922-07-11 United States – Maryland -- Anneslie Street railroad stations; Street railroads; Automobiles; Street car on York Road Caption Location Subject Names Steffey, Charles H.; Subject (TGM) Hughes collection—uses of the images The descriptive access we provided to the image.

31 Public History class project http://hughesco.blogspot.com Patron used the image to illustrate a decline in streetcar ridership at time of suburban expansion Hughes collection—uses of the images

Thank you for your time Vicki Sipe Catalog Librarian Albin O. Kuhn Library & Gallery University of Maryland, Baltimore County sipe@umbc.edu

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