Published on January 14, 2009
Volunteers are Lifesavers! How to Plan a Successful Volunteer Appreciation Event (on a Shoestring Budget!)
The Planning Process • Determine type and size of event • Determine date of event • Book appropriate size venue
The Planning Process • Solicit door prize donations • Record detailed contact information for who made the donations
The Planning Process • Pick a theme or slogan •“Volunteers are Lifesavers!”
The Planning Process • Brain storm possibilities • Keep notes of all ideas • What is the goal of the event?
The Planning Process • Nautical applications • Colour scheme • General room décor
The Planning Process
The Planning Process
The Planning Process I found some good jobs in St. Albert Volunteering time every night and day • What to have for And I always kept one minute for sleeping While doin’ all the jobs that came my way entertainment? Big wheel keep on turning Volunteers keep on burning And we’re rolling, rolling • Humour usually Rolling down the Sturgeon Cleaned a lot of plates at functions appreciated Pumped lots of balloons down at Children’s Fest And I always saw the good side of the city When I volunteered with St. Albert’s best • Nice to have Big wheel keep on turning Volunteers keep on burning guests leave And we’re rolling, rolling Rolling down the Sturgeon smiling! If you come down to St. Albert I bet you gonna find some people who live You don’t have to worry when you need some helpin’ People in St. Albert are happy to give Big wheel keep on turning Volunteers keep on burning And we’re rolling, rolling Rolling down the Sturgeon
The Event • Staff and our centre’s volunteers assisted guests in finding their tables • Lunch was served as buffet set up in foyer of hall • Door Prizes drawn near end of meal
The Financials Expenses: Item Amount Location (St. Albert Alliance Church) $250.00 *includes equipment and technician Entertainment (Matt Alden) $300.00 Catering (Dandy’s Catering) $2,303.49 *includes buffet, linens, set up and clean up, gratuity, and GST Centerpieces, fabric for centres, vases, favours, $200.00 napkins Total Expenses $3,053.49
The Financials Revenues: Item Amount Volunteer Alberta Enhancement funding $1,125.00 Ticket revenue (205 people attending) @$12.00 $2,460.00 *33 complementary tickets issued ($247.50) Total Revenues $3,337.50 Revenues - Expenses $284.01
Questions? Thank you Any Questions?
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