VACANCY: Snr Program Assistant G5 Alinjugur

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Information about VACANCY: Snr Program Assistant G5 Alinjugur

Published on September 29, 2015

Author: UNHCRKenya243


1. United Nations High Commissioner for Refugees (UNHCR) INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT Vacancy Notice No.: IVN/EVN/KEN/ALIN/15/004 Add 1 Title of Post Snr. Programme Assistant Grade G5 Post Number 10023056 Date of Issue 29 September 2015 Location Field Office Alinjugur Closing Date 12 October 2015 Organizational Context The incumbent normally receives guidance from more senior programme staff in the operation. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Programme Assistant. The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. Accountability (key results that will be achieved) - UNHCR country office has sufficient administrative assistance and support in routine services and activities within Programme Section thus better able to meet the needs of persons of concern. - IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures. Responsibility (process and functions undertaken to achieve results) - Collects, registers and maintains information on project activities. - Prepare status and progress reports, prepare tables and draft routine correspondence. - Prepare background material for use in discussions and briefing sessions. - Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions. - Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific monitoring and evaluation issues. - Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country- level. - Assist in ensuring compliance in issuance of audit certificates for Implementing Partners. Perform other duties as required

2. Authority (decisions made in executing responsibilities and to achieve results) - Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports. - Access the relevant information and programme records, Focus/ MSRP data. - Represent UNHCR in physical monitoring of projects. Essential Minimum Qualifications and Experience - Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field - Minimum 4 years of previous job experience relevant to the function - Computer skills (in MS office) - Fluency in English and working knowledge of another relevant UN language or local language (In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.) Desirable Qualifications & Competencies - Completion of the UNHCR Learning programmes or specific training relevant to functions of the position. - Good knowledge of UNHCR financial rules, procedures and processes. - Knowledge of UNHCR specific programmes (MSRP, Focus, etc.). - Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities Competencies:- VALUES  INTEGRITY  PROFESSIONALISM  RESPECT FOR DIVERSITY CORE COMPETENCIES CORE COMPETENCIES  ACCOUNTABILITY  TEAM WORK & COLLABORATION  COMMUNICATION  COMMITTMENT TO CONTINOUS LEARNING  CLIENT & RESULTS ORIENTATION  ORGANIZATIONAL AWARENESS Relevant cross function competencies as selected by the position manager will apply. MANAGERIAL COMPETENCIES  EMPOWERING & BUILDING TRUST  MANAGING PERFORMANCE  JUDGEMENT & DECISION MAKING

3.  STRATEGIC PLANNING & VISION  LEADERSHIP  MANAGING RESOURCES CROSS – FUNCTIONAL COMPETENCIES  ANALYTICAL THINKING  INNOVATION & CREATIVITY  TECHNOLOGICAL AWARENESS  NEGOTIATION & CONFLICT RESOLUTION  PLANNING & ORGANIZING  POLICY RESEARCH & DEVELOPMENT  POLITICAL AWARENESS  STAKEHOLDER MANAGEMENT  CHANGE CAPABILITY & ADAPTABILITY Submission of Applications This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to apply. IMPORTANT Staff members who wish to be considered for this position should send their application letter to: The Human Resources Section, Nairobi and attach Personal History Form (P.11). Please quote Reference IVN/EVN/KEN/ALIN/15/004 Add 1. Late applications will not be considered. Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview. A test may also be administered. EXTERNAL CANDIDATES Candidates should also complete a Personal History form (P.11) available on the following link - and attach it to their application for the position. Applications should be sent to postal address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference: IVN/EVN/KEN/ALIN/15/004 Add 1. Candidates should also submit copies of academic Certificates from the relevant institutions. Refugees – who cares? We Do.

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