Unleash the Power of Prediction with ROPA+

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Information about Unleash the Power of Prediction with ROPA+
Education

Published on February 26, 2014

Author: Sightlines

Source: slideshare.net

Description

With today's capital and operating budget pressures, effectively communicating past success is important, but to continue to thrive, you must be able to look into the future.

What if you had the tools to...

Forecast life cycles, capital needs, and facilities risks?

Create operational and investment goals and continually track performance?

Re-balance your facility strategy and make mid-course corrections to become a "Best in Class" performer?

To give you these tools, Sightlines proudly introduces the next evolution of our facilities benchmarking and analysis service: ROPA+

Wheaton College (MA) Whitworth University Widener University Wilkes University Williams College Worcester Polytechnic Institute Worcester State College Wright State University Xavier University Yeshiva University Youngstown State University Unleash the Power of Prediction With ROPA+ Jim Kadamus – Vice President Ted Kail – Senior Director February 2014

Today’s Agenda The Sightlines Story & What’s New ROPA + Overview – Discovery, Prediction, Performance ROPA+ Prediction & Performance Examples Sightlines’ New Member Portal Questions & Discussion 2

The Sightlines Story Founded in 2000 with 6 Institutions and 3 Employees Return on Physical Assets (ROPAsm) Launch of GoGreen Services & Partnership with CACP Acquisition of Pacific Partners Consulting Group (PPCG) – Capital Renewal Service Database of 1 Billion GSF Launch Integrated Capital Planning Services 2000 2004 Serving the Nation’s Leading Institutions: • 19 of the Top 25 Colleges* • 17 of the Top 25 Universities* • Flagship Public Universities in 32 States * U.S. News 2014 Rankings 3 New Member Website Introduction of ROPA+ • Discovery • Prediction • Performance 2008 2012 2014 Sightlines is proud to announce that: • • • 450 colleges, universities and K-12 institutions are Sightlines clients including over 300 ROPA members. 93% of ROPA members renewed in 2013 57 institutions became Sightlines members in 2013

Discovery Provides Vocabulary & Benchmarking The Return on Physical Assets – ROPASM The annual investment needed to ensure buildings will properly perform and reach their useful life “Keep-Up Costs” The accumulated backlog of repair / modernization needs and the definition of resource capacity to correct them “Catch-Up Costs” Annual Stewardship Asset Reinvestment Asset Value Change 4 The effectiveness of the facilities operating budget, staffing, supervision, and energy management Operational Effectiveness The measure of service process, the maintenance quality of space and systems, and the customers opinion of service delivery Service Operations Success

Discovery Presents the Campus Story Annual Stewardship Falls Failures & operational demands increase Customer Satisfaction decreases Backlog of need increases Increasing Annual Stewardship Decreasing operational costs Increased customer satisfaction Backlog declines 5

Significant Pressures Facing Higher Education Decrease in State Budgets Desire to keep tuition stable Increasing student/faculty expectations Become more transparent and accountable Increasing deferred maintenance with limited capital & operational resources Building age demographics 6

Thought Leadership in Higher Education Higher Education Constructed Space - 1.3 Billion GSF 140,000,000 (GSF built from 1880 to present) 120,000,000 Gross Square Feet 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 0 7 How does this impact current and future capital investment needs and influence operational performance?

8 Discovery Annual Updated Phase 3: Prediction Phase 2: Discovery Phase 1:  Base Data  Trends & Benchmarking  Vocabulary  Facility Relationships  Predicting Capital Needs  Understanding Facility Risk  Identify Future Operating Targets  Track Performance vs. “Best In Class” institutions  Highlight progress towards set goals Performance Introducing the Phases of ROPA+ Prediction Annual Updated

Releasing the Power of the Sightlines Database 1.3 Billion GSF of Higher Education Facility Information Life Cycle Data on 220 Campuses “Measuring Performance Over Time” “Making Prediction Possible” • Life cycle data for 15 subsystems on over 300 million GSF • Building type and subsystem project costs on over 5,000 buildings 9 • • • • • • • Operating Budget Costs Planned Maintenance Staffing Levels Work Order Data Age Profiles Energy Cost/Consumption Capital Projects

Releasing the Power of Prediction $80 Current Investments vs. Future Needs High Risk $70 Medium Risk Low Risk “Making Prediction Possible” $60 Actual Investment (Millions) Life Cycle Data on 220 Campuses $50 $40 ROPA+ $30 Predicting Future Capital Needs • Life cycle data for 15 subsystems on over 300 million GSF • Building type and subsystem project costs on over 5,000 buildings $20 $10 Value: $0 Annual Stewardship 10 Asset Reinvestment  Risk profile of future capital investment needs  Capital Execution strategy on the timing of investments

Releasing the Power of Performance Planned Maintenance Database 1.3 Billion GSF of Higher Education Facility Information 400% My Campus 350% 300% “Measuring Performance Over Time” Operating Budget Costs Planned Maintenance Staffing Levels Work Order Data Age Profiles Energy Cost/Consumption Capital Projects Value:  Identification of Best in Class Institutions  Track performance vs. future goals instead of historic trends 11 250% 3 Year % Change • • • • • • • Best In Class Institutions 200% 150% 100% 50% 0% -50% -100% $0.00 $0.50 $/GSF $1.00 $1.50

ROPA+ Prediction Examples

ROPA+ Prediction: Changing the Conversation Backlog Deferred Maintenance Renewal/Life Cycle Needs 13 Presenting the Complete Story 50% Backlog/DM 50% Renewal/Life Cycle Needs

Why Backlog Doesn’t Tell the Full Story $140 Total 7 Year Capital Investment $140 $140 $120 $120 $120 $80 $60 $125M $40 $100 $80 $60 $125M $40 2013 Backlog Total Dollars ($ in Millions) $100 Total Dollars ($ in Millions) Total Dollars ($ in Millions) 2006 Backlog $100 $80 $60 $130M $40 $20 $20 $20 $0 $0 $0 2006 Backlog 14 7 Year Capital Investment 2013 Backlog

ROPA+ Prediction: Presenting the Complete Picture Comparing 2006 Backlog With the 2013 Backlog $300,000,000 Total Dollars $250,000,000 $200,000,000 Investment Impact $150,000,000 $100,000,000 $50,000,000 $0 2006 Initial Backlog 15 2007 2008 2009 2010 2011 2012 2013 Total Difference Current Backlog if Backlog No 2013 Investment

ROPA+ Prediction: Highlights Risk Discovery Prediction (Asset Reinvestment) (Capital Risk) $250 $200 $200 $102 $150 $228 $100 Total Dollars (Millions) Total Dollars (Millions) $250 $150 $39 $100 $50 $50 $- $0 Asset Reinvestment Backlog $88 Total 10 Year Need Requires additional data above the current Discovery process 16

ROPA+ Prediction: Identifies an Execution Strategy Discovery Prediction Prediction (Asset Reinvestment) (Capital Risk) (10 Year Capital Risk) $250 $200 $30 $250 $200 $150 $228 $100 $150 $39 $100 $50 $50 $- $0 Asset Reinvestment Backlog $88 $20 $15 $10 $5 $0 Total 10 Year Need Requires additional data above the current Discovery process 17 Total Dollars (Millions) $102 Total Dollars (Millions) Total Dollars (Millions) $25

ROPA+ Prediction: Needs vs. Investment Capacity 10 Year Total Capital Need & Capacity $250 10 Year Total Capital Need by Year $30 $25 $200 $150 $39 $100 $150 $50 $88 Total Dollars (Millions) Total Dollars (Millions) $102 $20 $15 $10 $5 $0 $0 Total 10 Year Need 18 Projected Investment Capacity

ROPA+ Prediction: Scenario #1 – Fixed Funding Approach 10 Year Total Capital Need & Capacity $250 10 Year Total Capital Need by Year $30 $25 $200 $150 $39 $100 $150 $50 $88 Total Dollars (Millions) Total Dollars (Millions) $102 $20 $15 $10 $5 $0 $0 Total 10 Year Need 19 Projected Investment Capacity

ROPA+ Prediction: Scenario #2 - Shifting Investment Mix 10 Year Total Capital Need & Capacity $250 10 Year Total Capital Need by Year $30 $25 $200 $150 $39 $100 $150 $50 $88 Total Dollars (Millions) Total Dollars (Millions) $102 $20 $15 $10 $5 $0 $0 Total 10 Year Need 20 Projected Investment Capacity

ROPA+ Prediction: Scenario #3 – Capital Campaign/Bond 10 Year Total Capital Need & Capacity $250 10 Year Total Capital Need by Year $30 $25 $200 $150 $39 $100 $150 $50 $88 Total Dollars (Millions) Total Dollars (Millions) $102 $20 $15 $10 $5 $0 $0 Total 10 Year Need 21 Projected Investment Capacity

Key Takeaways – Value of Prediction Capital Planning tool to predict capital investment levels and understanding future risk Provides an execution strategy for capital investment funding at your campus Highlights the impact of various investment scenarios over the next 10 years 22

ROPA+ Performance Examples

ROPA+ Performance: Tracking Progress & Identifying Goals Discuss Future Goals & Areas of Focus Identify Best in Class Institutions Set Targets to Achieve Goals Track Performance 24

Planned Maintenance – Historic Analysis Planned Maintenance $0.40 $0.35 $ per GSF $0.30 $0.25 $0.20 $0.15 $0.10 $0.05 $0.00 2002 2003 2004 2005 2006 2007 2008 2009 Planned Maintenance 25 2010 2011 2012 2013

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 100% 50% 0% -50% -100% $0.00 $0.20 $0.40 $0.60 $/GSF 26 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 100% Best in Class Target 50% 0% -50% -100% $0.00 $0.20 $0.40 $0.60 $/GSF 27 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 100% 50% 0% -50% 2014 Target – Reach Peer Institutions -100% $0.00 $0.20 $0.40 $0.60 $/GSF 28 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 100% 50% 2015 Target 0% -50% 2014 Target – Reach Peer Institutions -100% $0.00 $0.20 $0.40 $0.60 $/GSF 29 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 100% 50% 2015 Target 0% -50% 2014 Target – Reach Peer Institutions -100% $0.00 $0.20 $0.40 $0.60 $/GSF 30 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

ROPA+ Planned Maintenance – Best in Class Sightlines Planned Maintenance Database 400% My Campus 350% Best in Class Institutions Peer Institutions 300% 3 Year % Change 250% 200% 150% 2016 Target 100% 50% 2015 Target 0% -50% 2014 Target – Reach Peer Institutions -100% $0.00 $0.20 $0.40 $0.60 $/GSF 31 $0.80 $1.00 $1.20 $1.40 Scatter plot is normalized for regional costs

Key Takeaways – Value of Performance Highlight Best in Class institutions to help inform future goals Measure performance vs. goals instead of historic trends Process to identify future goals in order to track and report performance Integrate performance dashboards with Sightlines’ New Member Portal 32

Sightlines’ New Member Portal

Sightlines’ New Member Portal It’s time to get more from your data More Support Informed with live notification to your data More Access Create customized dashboard featuring the metrics most important to you Seamlessly benchmark against 300 member institutions More Context My Story feature presents Sightlines key findings as an easy to digest narrative 34

ROPA+ Members Get Even More… More control than ever before More Foresight Leverage predictive analytics to anticipate facilities’ lifecycles and accurately track performance More Data Go deeper for an even more detailed story, drilling down into highly granular datasets and measuring progress toward key goals More Customization Build and customize your own benchmarks 35

Changing the Conversation with ROPA+ Prediction Capital Planning tool to predict capital investment levels and understanding future risk Provides an execution strategy for capital investment funding at your campus Highlights the impact of various investment scenarios over the next 10 years Performance Process to identify future goals in order to track progress Measure performance vs. goals instead of historic trends Identification of Best in Class institutions New Member Portal More customization with building your own benchmarks More data with drilling into the details behind your analysis More context with the campus story highlighting the key points from the ROPA+ analysis 36

ROPA+ Pricing: Includes Prediction, Performance & Member Portal GSF Range Costs Range Less than 400,000 GSF $4,500 - $5,000 400,000-900,000 $5,000 - $5,500 900,000-1,500,000 $5,500 - $6,500 1,500,000-2,500,000 $6,500 - $7,000 2,500,000-3,500,000 $7,000 - $7,500 3,500,000-5,500,000 $7,500 - $8,000 5,500-000-8,000,000 $8,000 - $8,500 8,000,000-11,000,000 $8,500 - $9,500 Greater than 11,000,000 $9,500+

Questions & Discussion For more information regarding ROPA+ please contact your regional account executive or you can reach us at 203-682-4950 insights@sightlines.com

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