Towards open science through opening research data: an institutional journey at Humboldt-Universität zu Berlin

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Published on March 15, 2014

Author: ElenaSimukovic

Source: slideshare.net

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My talk at „Opening Science to Meet Future Challenges“ conference in Warsaw on 11th March 2014.

Elena Simukovic & Maxi Kindling Humboldt-Universität zu Berlin „Opening Science to Meet Future Challenges“ Warsaw, 11th March 2014 Towards open science through opening research data: an institutional journey at Humboldt- Universität zu Berlin

2 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X Agenda ➢ Why research data? ➢ Institutional role(s) ➢ First steps at HU: a short review ➢ 'Good scientific practice' in practice ➢ Bridging the gap ➢ Lessons learned ➢ References

3 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X ➢ Scientific research data is seen as a key for solving future challenges: ➢ „The value of data lies in their use. Full and open access to scientific data should be adopted as the international norm for the exchange of scientific data derived from publicly funded research.“ - US National Research Council, 1997 ➢ „Data is the new oil“ - Neelie Kroes, European Commission Vice- President for the Digital Agenda, 2013 ➢ Resulting in formal requirements: ➢ „A novelty in Horizon 2020 is the Open Research Data Pilot which aims to improve and maximise access to and re-use of research data generated by projects.“ in: Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020, European Commission, 2013 Why research data?

4 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X ➢ „Universities and research institutes should play a major role in supporting an open data culture by: ➢ recognising data communication by their researchers as an important criterion for career progression and reward; ➢ developing a data strategy and their own capacity to curate their own knowledge resources and support the data needs of researchers; ➢ having open data as a default position, and only withholding access when it is optimal for realising a return on public investment.“ Recomendation 2; Science as an open enterprise: open data for open science (The Royal Society, 2012) Institutional role(s) I

5 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X ➢ „It is the responsibility of the institution to ensure that the researcher has access to the support and infrastructure necessary to make data available, whether that be external, e.g. through disciplinary data centres or internal, e.g. through institutional repositories. This support not only includes the infrastructure for the storage of data, but also training and guidance in best practice for data management and citation. Management play a crucial role in driving cultural change within the institution, articulating and reinforcing its orientation towards open access, both through incentivisation and enforcement, and ensuring that the value of open data is recognised.“ LERU Roadmap for Research Data (LERU, 2013) Institutional role(s) II

6 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X ➢ A dedicated job position 'RDM coordinator' established in summer 2012; Initial task: to develop an institutional concept for RDM. ➢ Starting points: What types of research data are being produced at HU, what size they are, any archival/publishing practices in place, what support is needed? No answers yet.→ ➢ Focus on organizational, sociocultural and legal aspects instead of just building a new technical infrastructure. ➢ Work so far: ➢ Survey on the current state and researchers needs (conducted in January – March 2013), ➢ Institutional RDM policy and accompanying guidelines (to be passed by the Academic Senate), ➢ Roadmap for RDM services based on gap analysis. First steps at HU: a short review

7 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X 14. The rules of good scientific practice at HU (passed in 2002) commit all researchers to preserve their primary data underlying scholarly publications for ten years. Do you take these rules into account? 'Good scientific practice' in practice 56% 4% 20% 17% 3% Safeguarding good scientific practice (n=469) Yes, data is preserved for at least ten years Data is preserved only short after a project is completed No, I didn't know of these rules I am not familiar with the current state No answer Safeguarding good scientific practice; in: Humboldt-Universität zu Berlin Research Data Management Survey Results. DOI: 10.5281/zenodo.7448 Issues: ➢ Shorter than 10 years job contracts and research projects; ➢ Problematic notion of 'data' in arts & humanities; ➢ Esp. younger researchers not familiar with rules; ➢ Already archived elsewhere; ➢ Legal and ethical restrictions; ➢ Keeping competitive advantage.

8 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X Bridging the gap: Support & services needed Support & services needed; Humboldt-Universität zu Berlin Research Data Management Survey Results. DOI: 10.5281/zenodo.7448 0 50 100 150 200 250 300 Support & services needed Advice & guidance on general research data management issues Advice & guidance on citing and publishing data Advice & guidance on technical issues (e.g. metadata, standards, long-term preservation) Advice & guidance on legal issues (e.g. access restrictions, sensible data, licensing) Advice & guidance on specific issues (e.g. w hen submitting your research data to a journal along w ith a manuscript) Support on compiling a data management plan if requested by a research funder Secured and backed-up storage for my research data I have no need for support or services Other (please specify)

9 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X ➢ A journey of constant learning ➢ Bringing together different disciplines and stakeholders views ➢ Need to find the right balance: local setting vs global research questions, generic vs discipline-specific needs ➢ Researchers need pragmatic support in everyday life ➢ Without broad academic recognition, making research data publicly accessible is still an unpaid voluntary work ➢ Advocacy at all institutional levels needed to enable cultural change: from PhD students to administration offices ➢ HEIs and research institutions should share their experiences and join forces in providing RDM support more intensively Lessons learned

10 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X Survey report and spreadsheets: ● Simukovic, Elena; Kindling, Maxi; Schirmbacher, Peter (2013). Forschungsdaten an der Humboldt- Universitat zu Berlin. Bericht uber die Ergebnisse der Umfrage zum Umgang mit digitalen Forschungsdaten an der Humboldt-Universitat zu Berlin. URN: urn:nbn:de:kobv:11-100213001 ● Humboldt-Universität zu Berlin Research Data Management Survey Results. Available from Zenodo. DOI: 10.5281/zenodo.7448 ● Humboldt-Universität zu Berlin Research Data Management Survey Results. Comparing respondent groups "Professor" and "Research associate". Available from Zenodo. DOI: 10.5281/zenodo.7449 Achard, Pablo; Ayris, Paul; Fdida, Sergio; Gradmann, Stefan; Horstmann, Wolfram; Labastida, Ignasi; Lyon, Liz; Maes, Katrien; Reilly, Susan; Smit, Anja (2013). LERU Roadmap for Research Data. League of European Research Universities (LERU). Advice Paper No.14 – December 2013. http://www.leru.org/files/publications/AP14_LERU_Roadmap_for_Research_data_final.pdf Deutsche Forschungsgemeinschaft. (1998, 2013). Safeguarding Good Scientific Practice. Memorandum. ISBN 978-3-527-33703-3. Retrieved from http://www.dfg.de/foerderung/grundlagen_rahmenbedingungen/gwp/ References

11 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X European Commission (2012). Scientific data: open access to research results will boost Europe's innovation capacity. Press release IP/12/790, 17th July 2012. Available online: http://europa.eu/rapid/press-release_IP-12-790_en.htm European Commission (2013). Guidelines on Open Access to Scientific Publications and Research Data in H2020. Version 16 December 2013. Available online: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa- pilot-guide_en.pdf European Commission (2013). Guidelines on Data Management in Horizon 2020. Version 16 December 2013. Available online: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa- data-mgt_en.pdf National Research Council (1997): Bits of Power: Issues in Global Access to Scientific Data. Washington, DC: The National Academies Press. Available online: http://www.nap.edu/catalog.php?record_id=5504 Royal Society, The (2012). Science as an open enterprise: open data for open science. The Royal Society Science Policy Centre report 02/12. ISBN: 978-0-85403-962-3. Available online: http://royalsociety.org/uploadedFiles/Royal_Society_Content/policy/projects/sape/2012-06-20- SAOE.pdf References (cont.)

12 Opening science to meet future challenges Warsaw, 11th March 2014 Elena Simukovic, Computer- und Medienservice (CMS) ORCID: http://orcid.org/0000-0003-1363-243X Thank you! Dziękuję bardzo! Elena Simukovic RDM coordinator Humboldt-Universität zu Berlin elena.simukovic@cms.hu-berlin.de http://www.cms.hu-berlin.de/dataman/ Source: Journal of Open Archaeology Data (JOAD) (licensed under CC BY 3.0) Contact details

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