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Published on January 9, 2009

Author: aSGuest9880

Source: authorstream.com

THE SKILL-BUILDING SUPERVISOR: Top Tools For Your Journey to Excellence“Fighting Your Time Bandits” : THE SKILL-BUILDING SUPERVISOR: Top Tools For Your Journey to Excellence“Fighting Your Time Bandits” An Infopeople Webcast Presented by: Dr. Steve Albrecht, PHR, CPP DrSteve@DrSteveAlbrecht.com YOUR TIME BANDITS? : YOUR TIME BANDITS? E-Mail Meetings Phone calls / Cell calls Co-workers Patron problems Stress Family issues Urgent projects E-MAIL PROS AND CONS? : E-MAIL PROS AND CONS? Fast Global reach A record Attachments Informative Non-threatening Cost-effective Impersonal Spam and viruses Error-prone Not confidential “Busy work” factor No tone MEETING RULES : MEETING RULES “Tailgate Talks.” Use odd start and stop times. Give prior notice; provide a time-based agenda. Make the room less comfortable. If you’re the big boss, lock the doors and hang a sign that says, “You missed it; we’ve started already.” TO-DO LISTS : TO-DO LISTS Shorter is better. A-B-C priorities. Stephen Covey’s “Urgent versus Important” quadrants. Not important, not urgent: less than 1%Not important, urgent: 15%Important, urgent: 20-25%Important, not urgent: 65-80% STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster) : STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster) URGENT NOT URGENT NOT IMPORTANT IMPORTANT YOUR OFFICE : YOUR OFFICE Make a reading pile for later. Your chair = comfy Their chair = not comfy or missing (standing meetings) Set two e-mail times per day. Use the DND feature on your phone. Stop moving things from pile to pile! Shred it! Teach others to respect your time. YOUR PERSONAL TIME : YOUR PERSONAL TIME Set aside and enforce daily “quiet time.” Eat and work, but not at your desk. Avoid the e-mail lure. Set boundaries, especially after-hours. (Learn to say “no” and not feel guilty.) Don’t get too attached to the technology. Prepare for tomorrow at quitting time. YOUR TOOLS : YOUR TOOLS Day planner. (Offer a cash reward if you lose it.) “Idea Nets” – Post-its™, index cards, tape recorder. Software tools for time management, project planning. Develop a workable “tickler system.” Back up your data religiously. TIME MANAGEMENT BASICS : TIME MANAGEMENT BASICS Handle each piece of paper once. File it, delegate it, toss it, or act on it. Be ruthless when reading e-mail. Set and enforce meeting times. Schedule a spring cleaning. Make better use of people, tools, and resources. Stop saying, “Where does the time go?” Thanks for your time and attention. : Thanks for your time and attention. Good luck, from Dr. Steve

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