Time efficiency and productivity

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Information about Time efficiency and productivity
Business & Mgmt

Published on February 5, 2014

Author: jtroth

Source: slideshare.net

Description

Time efficiency and productivity. Fast and informative information on getting your day organized to get more done. This is part of a video class offered. These are the slides froma course offered to real estate agents by Habitation Investigation http://www.homeinspectionsinohio.com and offered on Udemy.

Time Efficiency and Productivity Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation

Rhythms • Circadian rhythms • Altradium rhythms 90-120 then 20

Prioritize • Most important things first, Big rocks • Frequency is important , what you do everyday is more important than what you do every once in awhile. • Multi tasking 40% decline productivity • Only 1 in 40 can function with little sleep

Find time and space to focus • Develop focus time, Focus time block things off regularly, this is a acceptable reason to not respond immediately to disruptions, an hour at a time to tackle a task • Early morning before others are awake works very well • Remove temptations FB, email, kids keep the FB off, a temptation avoided still drains willpower • Behavioral chains will form triggers and habits

• email & FB is like random reinforcement / gambling • it takes energy to resist temptation it wanes throughout the day • Altradium rhythms 90-120 then 20 shifting between mindful and mindless activities help to prevent exhausting and distractions. • make progress visible, check sheet/chart, delay responding to emails/texts

Your to do • • • • Establish a place for focused work Turn off the FB and emails. Use the time for big rocks, Schedule time there. Block out this time and be consistent with this…… 2 week calendar • 60-90 minutes without interruption, shifting between mindful and mindless activities help to prevent exhausting and distractions.

Q&A End

Time Efficiency and Productivity Part 2 Meetings Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation

Value of Your Time • Your Earnings per hour – know your value • Hire it out / delegation

Time Suckers • Have a minute? • Meetings Schedule immediately before lunch Do not serve coffee, snacks, etc Defined goal, message and time limit Have an exit reason…. Appointment, calls

Meetings outside of the office • They come to you • You work until they arrive • At restaurants ask for the bill when you order

Avoiding interruptions • • • • Tame the phone Off the grid hours Limited access to you Keep consistent in your routine/availability

Q&A End

Time Efficiency and Productivity Part 3 Technology Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation

The use of lists • To do lists • Limit to 3-4 items per day

Visual Cues • 11 am and 11 pm • Meal time • Standing in line

Apps • Apps and programs make it easy • Evernote • Dropbox

Q&A End

Time Efficiency and Productivity Part 4 Away from home Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation

Business Travel • Meetings • Conferences • Delegation when possible

Cram it in • Be wise with all places possible • Meet others, form small mastermind groups during breaks and lunch • Audio books

Flight issues • • • • Avoid last flights out if possible Utilize apps to accomplish things Screw up your pattern Powernap.com

Time Efficiency and Productivity Part 5 Delegation Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation

Limited time • 168 • Free yourself • The 4-hour Work-week Tim Ferris

What to replace first • Important yet gets limited when busy • Marketer of __________ • Outsource tasks

Record tasks • Camtasia Studio • Task lists • Nightly /weekly reports

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