The Ultimate Guide to Meeting Planning Automation v1 - Feb 2014

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Information about The Ultimate Guide to Meeting Planning Automation v1 - Feb 2014
Education

Published on February 20, 2014

Author: socialtables

Source: slideshare.net

Description

What it is, why its important, and what you can do about it

Introduction to Meeting Planning Automation What it is, why its important, and what you can do about it Feb 20 #MPITechCon

Audience-Presenter Agreement • • • • • Stop me at any point if you have any questions. Engage me (@danberger) and other via twitter #MtgAutomation. Take as many notes/photos and share as you please. Free pass to not participate. Help me slow down.

Learning Objectives 1. Understand what really automation means. 2. Learn how you can start automating now. 3. See the future of meeting planning automation. Turn to your neighbor: Which of these is most important to you and why?

Chapter 1: Automation

Quick poll • Who finds automation a scary word?

Interactive Exercise Reflect over the last 10 years of your life, what have you seen become automated?

Examples of automation today

Meeting Planning Automation (def.) The use of various technologies for meeting planning with minimal or reduced human intervention. A process or combination of processes to help you become more strategic about and effective at your job.

Interactive Exercise What are some of the things in your workflow that you would automate? Tips: Don’t just think about the parts you hate. Think about the things that take the most time.

Chapter 2: Automate Now!

The benefits of automation • Give you time to do other things • Decrease labor costs • Lower probability for errors • Advance your career

Baseline Needs from Any Technology • • • Integrates into your workflow (SMS/Push/email) Cloud-based for collaboration Open • • Best Case = API Minimum = Data Liberation

Automation Glossary

Data Reports The Meeting Planning Process Pyramid Measure Surveys Logistics Manage Badges, Check-in, etc Site Selection Transportation Housing Source Communicate Plan Email Marketing Reg Social Media Scheduling Project Mgt Speaker Mgt Design Database Objectives Organization’s Mission

Two ways to look at automation • • Task-specific System-wide

Task-specific

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

Automation 101: Meeting’s Objectives • • What does your audience need? (Education? Networking?) Who to invite?

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

source: http://blog.nerdery.com/2013/11/nerdery-labs-ibeacon-experiments/

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

Data Measure Manage Source Communicate Plan Objectives Organization’s Mission

System-wide

System-wide (DIY)

Automation Consultants Available! Find this guy!

Thank you! Email: dan@socialtables.com Twitter: @danberger

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