The Proof Angel Quick Guide to Plain English

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Information about The Proof Angel Quick Guide to Plain English
Business & Mgmt

Published on February 5, 2014

Author: sarahperkins98871174

Source: slideshare.net

Description

A one page summary of how to write in Plain English

Plain English Think about your format • Think about how you would talk to the reader. Now write it down. • Keep paragraphs short. • Leave space between paragraphs and columns to guide the eye. • Use headings and lists to make things clearer. Think about your words • Use simple words when you can. There is often an easy alternative. • Buy is better than purchase. • Extra is better than additional. • Use words shorter than 4 syllables. Use the simple form of each word: • Complete rather than completion. • Arrange rather than arrangement. • Use active verbs. "The group decided" is better than "It was decided by the group." Think about your sentences • Put who or what the sentence is about close to the beginning. • Aim for 15 to 20 words in a long sentence. • Have one idea per sentence. • Be wary of putting too many clauses in one sentence. • Try to avoid reported speech. • Be careful with weak verbs like “to be” and participles ending in –ing. The Proof Angel is the trading name of Sarah Perkins, freelance editor and proofreader. www.the-proof-angel.co.uk © Sarah Perkins 2013

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