Published on March 9, 2014
Temple Israel Information Technology Recommendations for the Religious School Prepared by Sylina Levy March 14, 2011
Information Technology Recommendations 1. Clean-up the RS Section of the Website 2. RS Online Registration: Interim Solution with Mail-Merge 3. RS Online Registration: Subcontract the development of a 3rd-party interface that enables online RS registration 4. Hire an Information Technology Manager 5. Identify a PA cloud system
Information Technology Project • Background Research – IS, Target Audience, Staffing, IS Use, Website Design, UserInterface/Database, Online-Office Newsletter, DB, Asked questions related to SMS, MMS, Social Media, Podcasting, Video/YouTube, Communication Committee, Data Security…. • Technology Needs and Wants – Public vs. Private (Staff) personae for IS, IT, Staffing; Terminology (Webmaster, Web-editor, IT Manager,…) – Password-protected Online RS Registration api, Website Content (current/accurate/reliable), Defining a Job Description (IT Mgr) • Investigated the Websites of other Temples/Synagogues • Religious School Background Research – Registration process, DBMS (Chaverware, 5 yr contract), reviewed various options/solutions, 3rd party quotation
Information Technology Recommendations 1. Clean-up the RS Section of the Website • Update pages, add copy (as necessary), and deleting some sections • Add any images and make these images “quickloading”
Information Technology Recommendations 2. Online RS Registration – Interim Solution with Mail-Merge (pre-completed forms) [DONE] Mail out forms. Reduce the amount of work for the Congregant to update data.
• Form-Submit Proposal – why this is not recommended… Online RS Registration More Forms for you Jackie, From the Mail! • Having a “form-submit” online does not serve to help reduce the paperwork, it, in fact, creates extra work to prepare the forms for the web and Jackie still has to input all the data manually, checking each form in detail carefully. [Public Deception]
Why a User-Interface Module by Chaverware….is wishful thinking • Online RS Registration: A secure User-Interface module by Chaverware -- • This would be the ideal solution but at this time the database company, Chaverware, does not have such an interface and will unlikely have a userinterface available suitable for Temple Israel’s needs’ any time soon.
Information Technology Recommendations 3. Subcontract the development of a 3rd-party interface that enables online RS registration – Quote $3000 plus $15/month website hosting fee – Quote $200 pilot test to ensure “system security” – Approximately implementation time: 3 weeks
Subcontract the development of a 3rdparty interface… • Online RS Registration: (RECOMMENDATION # 3) A User-Interface seamlessly integrated and merged to the database • Use an online platform to enable “online registration” and design an application programming interface (.api) to merge with the database.
Information Technology Recommendations 4. Hire an Information Technology Manager - Information systems will continue to impact the Temple both from it’s public personae and it’s back-end working environment. - Without a dedicated individual who’s knowledge and experience advocates for the Temple IT directions, solutions and integration, the Temple and the RS will always be “reactive” to the Congregant’s and the Staff’s needs and wants.
Information Technology Recommendation 5. Identify a PA cloud system - Pursue further research and investigation into a “stand-alone” cloud system for the Parent Association needs’ independent of the Temple. – Two options were investigated (insufficient to render a recommendation) • www.wildapricot.com and www.capterra.com/membershipmanagement-software • Approx. annual Cost to PA is $500/year
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