Suite Secrets: Leveraging Google Apps Suite for Effective Collaboration

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Information about Suite Secrets: Leveraging Google Apps Suite for Effective Collaboration

Published on June 13, 2016

Author: CoralOwen

Source: slideshare.net

1. SUITE SECRETS LEVERAGING GOOGLE APPS SUITE FOR EFFECTIVE COLLABORATION Coral Owen, MS Military Families Learning Network University of Illinois at Urbana-Champaign 1

2. Welcome! • Professional Development Coordinator, Military Families Learning Network • MS, University of Florida 2

3. DOD / MC&FPUSDA/NIFA Personal Finance Family Development Military Caregiving Family Transitions Community Capacity Building Nutrition & Wellness Network Literacy FD – Early Intervention Special Needs 3 PI NationalLeadershipTeam

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5. What’s out there? 5

6. For today… 6

7. Browser-based • Compatible browsers – Chrome – Safari – Firefox – IE – Microsoft Edge 7

8. Non-browser options • Microsoft Outlook – Via Google Apps Sync for Microsoft Outlook • IMAP clients – Outlook, Outlook Express, Thunderbird, Windows Mail, Apple Mail, etc. • POP clients Primarily for syncing contacts, mail and calendars 8

9. Non-browser options • Apps available for Android and iPhone – Drive – Gmail – Hangouts 9

10. A quick note… …about multiple accounts 10

11. Gmail • 15 GB storage free (shared across Gmail, Google Drive and Photos) • Customizable inbox tabs 11

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13. Hangouts 13

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15. Calendar • Manage multiple calendars • Send invites • Collaborative https://calendar.google.com 15

16. https://calendar.google.com 16

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18. Drive • 15 GB storage (shared with Gmail and Photos) • Store and share Docs, Slides, Sheets and Photos • Save attachments to Drive directly from Gmail https://drive.google.com 18

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20. Forms • Collaborative • Compatible with both browsers and handheld devices • Integrates with Sheets for easy analysis of results or compilation of responses • Highly customizable – formatting, photos, video 20

21. Slides • Import from PowerPoint • Create/edit in Slides • Fidelity of graphics or fonts may be altered when importing • Export as .pptx, .pdf, .jpg, .png 21

22. Docs • Multiple collaborators • Different levels of access • Can import from Word or create in Google Docs • Export as .docx, .pdf 22

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24. Sheets • Multiple collaborators/access levels • Can import from Excel or create directly in Sheets • Multiple sheets per doc (like Excel) • Project management aspect • Export as .xlsx, .pdf 24

25. https://docs.google.com/spreadsheets 25

26. Where can I learn more? • Lynda: https://www.lynda.com/ • Google Apps Learning Center: https://apps.google.com/learning-center/ • YouTube • Google 26

27. Thanks for coming! Coral Owen coral@illinois.edu 217-265-5144 27

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