sub club briefing02

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Information about sub club briefing02

Published on July 9, 2007

Author: Zinc


NTU SPORTS & RECREATION CENTRE:  NTU SPORTS andamp; RECREATION CENTRE BRIEFING FOR SUB-CLUBS BRIEFING FOR SUB-CLUBS :  BRIEFING FOR SUB-CLUBS Roles of SAO / S andamp; R Ctr Advisors from S andamp; R Ctr Re’kre-at Programmes Organizing an Event Effective Changeover Slide3:  Divisions under Student Affairs Office Slide4:  Roles of the Sports andamp; Recreation Centre ADVISORS FROM S & R CENTRE :  ADVISORS FROM S andamp; R CENTRE Mrs Sheryl Loh Dy Director / Head S andamp; R Ctr 6790 5173 Sports Netball Cricket Boardsailing Golf Cheerleading Mr Yum Shoen Keng Senior Asst Director 6790 5167 Sports Badminton ; Hockey , Squash * Swimming ; Water Polo ; Bowling Softball* ; Soccer* ; Rugby* Lifeguard corps ; TKD Yachting ; Snooker andamp; Pool* Scuba Diving * ; Air-rifle University Mountaineering Club, Outdoor Adventure ADVISORS FROM S & R CENTRE :  ADVISORS FROM S andamp; R CENTRE Miss Louise Khng Assistant Manager 6790 4893  Sports Floorball , Basketball, Track andamp; Field Aquathlon Tennis Inline skating, Wakeboarding Runners Club Mrs Celine Lim Senior Asst Director 6790 4569  Sports Dragon Boat ; Canoeing Sepak Takraw ; Table Tennis* Volleyball * ; Archery, Fencing ; Silat Chinese Chess , Int’l Chess Weiqi* ; Contract Bridge Shitoryu Karate Aikido ; Judo RE’KRE-AT NTU:  RE’KRE-AT NTU A Platform for clubs to organise courses and competitions for the general student population. Subsidy is available. Clubs can seek funding from S andamp; R Ctr to make the course more affordable for students. Talk to your advisor …………Stands for Recreate at NTU The objective of 'RE’KRE-AT' is to offer opportunities for our students to participate actively in sports and recreational activities according to their interest and ability; and to instill in our students the importance and appreciation of health and fitness 'RE’KRE-AT' hoped to go beyond program providence for the students. It is also aimed at helping students learn some lifelong practical sports skills RE’KRE-AT' is an attitude that we hope our students will bring with them after they graduate RE’KRE-AT NTU:  RE’KRE-AT NTU Learn to Bowl Learn to Play Tennis Basic Inline Skating Course Golf Beginners Course Windsurfing Beginners Course Social Leagues Novice Tournaments WANTED LIST 06/07 ORGANIZING AN EVENT:  ORGANIZING AN EVENT Pre-event matters Initiation of an event Publicity Sponsorship Financial assistance Product sponsorship Booking of Facilities Logistics Managing Risks Post-event matters Submission of report PRE-EVENT MATTERS:  PRE-EVENT MATTERS Initiation of an event Event proposal write-up Address the proposal to your advisor-in-charge Proposal to include items like objectives, descriptions of activity, charges (if any), proposed budget Proof-read proposal before submission, especially for recurring events Submit proposal to advisor and cc to ex-officio PUBLICITY :  PUBLICITY Publicity Adopt NTU’s new logo For intramural events, park it in Re’kre-at NTU andamp; reflect the Re’kre-at logo in your publicity materials Other avenues: S andamp; R Centre’s website, S andamp; R Centre’s E-Newsletter, NTU Main Page,, sub-club’s homepage Create your own online registration Registration booths @ Canteen A, B andamp; NIE (download form, fill it up and email to advisor for endorsement) Display of banners (approach Mr Lim Kok Heng from S andamp; R Centre) SPONSORSHIP / FINANCIAL ASSISTANCE:  SPONSORSHIP / FINANCIAL ASSISTANCE Within the University: Student Activity Grant (SAO) can be applied together with submission of event proposal Re’kre-at NTU (S andamp; R Ctr) can be applied together with submission of event proposal SPONSORSHIP / FINANCIAL ASSISTANCE:  SPONSORSHIP / FINANCIAL ASSISTANCE External organizations: Sport Partnership andamp; Promotion Programme (SPPP from SSC) National Youth Council Fill up prescribed form andamp; mail to NYC Social Development Unit NOTE: Do not ask for financial assistance from Singapore Pools. However, request for donation in kind (towels, etc) is possible. SPPP(sports partnership promotion programme):  SPPP (sports partnership promotion programme) Fill up prescribed form from For existing events, submit form and proposal to NTU Sports and Recreation Centre, Attn: Ms Louise Khng For new events, submit form, proposal and obtain endorsement letter (from your advisor, S andamp; R Ctr) before sending to SSC. PRODUCT SPONSORSHIP:  PRODUCT SPONSORSHIP Singapore Pools Private firms Prizes (appropriateness andamp; relevance) Foodstuff (expiry date, perishable under hot weather) Vouchers Magazine (source for those that will tie-in with your event. In most instances, health andamp; fitness magazines are most appropriate.) PRODUCT SPONSORSHIP:  PRODUCT SPONSORSHIP Dos andamp; Don’ts Approach early (finalize sponsors before start of publicity work) Follow-up x 3 Honour whatever commitment (website, banners,etc) you state in your request letter Acknowledge sponsors at event Sponsors’ needs (exposure of company name, you enhancing the company image and improving product sales) BOOKING OF FACILITIES:  BOOKING OF FACILITIES S andamp; R Centre – manual booking; see advisor / Mr Lim (FOC) Canopy - online (FOC) LT/TR – online (chargeable) Halls of Residence - online c/o ex-officio (chargeable for aircon usage) Canteens – SAO (endorsement from S andamp; R CTR) LOGISTICS:  LOGISTICS Primary source = S andamp; R Centre Secondary sources: Nanyang House (approach advisor to endorse equipment form before proceeding to NYH) Centre for Education Devt (CED) – AVA equipment (approach advisor to endorse loan form before proceeding to CED) Office of Facilities’ Planning andamp; Mgt (OFPM) HANDLE ALL LOANED EQUIPMENT WITH CARE LOGISTICS:  LOGISTICS Making use of the Union Van apply SAO Campus Security Division (CSD) – traffic andamp; security matters (communicate request thr’ email with person-in-charge, cc to advisor) MANAGING RISKS:  MANAGING RISKS All safety parameters must be looked into (eg, crowd control, safety equipment, emergency vehicle, etc) Establish emergency SOPs: Whom to contact, where andamp; how to get help Keep advisor informed For overseas trips, make available a list of members’ particulars plus next-of-kin contacts for your advisor Indemnity Form / Parental-Release Form Purchase of Insurance Public Liability Protection for participants (especially for high-risk events) POST-EVENT MATTERS:  POST-EVENT MATTERS Submission of Report To be submitted to advisor (cc to ex-officio) not later than 2 weeks after completion of event (Get it over andamp; done with, don’t sit on it. The longer you take, the harder it is to write.) To include write-up, actual budget, photos, results (if applicable) Highlight good points and make recommendations for ineffective areas Keep a copy for future reference EFFECTIVE CHANGEOVER:  EFFECTIVE CHANGEOVER Your responsibility does not end when the new committee has been set up. Proper passing down of relevant, important information is very important. To facilitate planning, try to establish recurring events and plan early (before the new AY). Key personnel should be elected before the 2nd Sem Exams. FINAL ADVICE……..:  FINAL ADVICE…….. For sub-club matters, work closely with your ex-officio For liaising with other departments, work closely with your advisor THANK YOU

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