Published on March 11, 2014
TIME MANAGEMENT A WORKSHOP BY OPTITUDE | FACILITATED BY KAMRAN ZAHID
VISION – NOW & AFTER 1. If you were to look back at your life now, would you like to say that you have tried to create a meaning in your life? a) Yes b) No c) I don’t care 2. If you were to look back at your life at the time of your death, would you like to say at that time that you have tried to create a meaning in your life? a) Yes b) No c) I don’t care
ELEMENTS OF STRATEGIC VISION 1. Good health 2. Strong and healthy relationships with family and relatives 3. Intellectual growth so as to be able to contribute positively to the society 4. Eradicating poverty and oppression from the society 5. Pleasure of the Creator 6. Being financially sound 7. Happiness 8. Satisfaction
STORY OF AHMED & GAMA • Story of Ahmed & Gama
DRAW YOUR VISION • Draw your vision, can use alphabets & short sentences
IMPORTANT & URGENT • What is definition of Important • Anything that takes us towards our ‘Strategic Vision’ is called ‘Important’ and anything that doesn’t take us towards or takes us away from our ‘Strategic Vision’ is called ‘not important’. • What is definition of Urgent • “Urgent is defined as anything which if not done in the present, most probably cannot be done later if you are alive and able.”
Urgent Not Urgent NotImportantImportant Q1 Important Urgent Q3 Not Important Urgent Q2 Important Not Urgent Q4 Not Important Not Urgent TheTimeQuadrantSystem
Activity Urgent Important Quadrants 1 Sleeping 2 Watching a live cricket match 3 Gossip 4 Exercise 5 Seeing a particular car coming from the opposite side while driving from one city to another on a divided highway 6 Seeking forgiveness from your spouse 7 Hugging your child 8 Going to a sale which is ending today 9 Seeking forgiveness from God Activity Urgent Important Quadrants 1 Sleeping 2 Watching a live cricket match 3 Gossip 4 Exercise 5 Seeing a particular car coming from the opposite side while driving from one city to another on a divided highway 6 Seeking forgiveness from your spouse 7 Hugging your child 8 Going to a sale which is ending today 9 Seeking forgiveness from God X Q2 Q1/ Q3 X Q4 X Q2 X Q3 X Q2 X Q2 / X Q1 / Q3 X Q2 / X X URGENT&IMPORTANT
TIME QUADRANTS EXERCISE • Make quadrants & mention activities in each quadrants
Urgent Not Urgent Not ImportantImportant Q 1 Q 2 Q 3 Q 4
MILLION $$ ADVICE # 1 “The degree of success of a person is directly proportional to the number of hours he / she puts in Q2 activities in a day.”
THE ART OF NEVER BEING LATE
PRE EX 1- TIME ESTIMATION • Estimate time to come to workshop
THE ART OF NEVER BEING LATE BUFFER • This is the margin of time incorporated into an activity which accounts for delays that can be anticipated.”
POST 1 – TIME ESTIMATION EXERCISE 1 2 3 4 5 6 Breakdown of steps Time estimation Drawing room till the ground floor of the building 1.5 min. Ground floor to the car in the parking lot 1.0 min. Drive to the company’s location 12.0 min. Searching for parking and parking the car 4.0 min. From the parking to the office building 1.25 min. Ground floor to the office workstation 2.0 min. Total 21.75 min.
THE ART OF NEVER FORGET ANYTHING
WRITING DOWN THE TASKS ¬ Telephone numbers and addresses with accompanying notes. ¬ General reminders like buying a battery for your watch or buying a stapler for your office. ¬ Reminders regarding appointments with people. ¬ Picking up milk for your home. ¬ Grocery lists. ¬ Expenses. ¬ Putting down how much you jogged the other day. ¬ Jotting down the winning idea that came to you while you were stuck in the traffic jam. ¬ An excellent proverb or a verse from poetry that you would like to refer to later.
LIST DOWN YOUR TASKS
MACRO MANAGING TASKS Scan every Month Scan every Week Scan every Day Scan every Year Master To-Do List Current Year To-Do List Current Month To-Do List Current Week To-Do List Today To-Do List GK Book
LIST DOWN YOUR MACRO MANAGED TASKS
A1: Syed Wasi Shah 0333-1234567 Counseling about personal Development , Lahore Avari A2: Aftab Iqbal 0333-7654321 Marketing Meeting AI Town, Lahore. A1 11:40 2:20 A2 08 09 10 11 12 13 14 Time Restricted Q1 Time Restricted Q2 05:40
MILLION $$ ADVICE # 2 • The degree of success of a person is directly proportional to how well he can convert his Q2s into TRQ2s and treat them as ‘TRQ1s’.
IS PLANNING YOUR DAY IMPORTANT
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