Strategic PMO for business value creation (PMI・PMI-TW PMO Day)

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Information about Strategic PMO for business value creation (PMI・PMI-TW PMO Day)

Published on June 7, 2016

Author: ManagementSolutions

Source: slideshare.net

1. “Strategic PMO for business value creation” Koji Shiota Corporate Advisor, Management Solutions Co., Ltd.

2. Introduction 塩田 宏治 KOJI SHIOTA MBA PgMP , PMP , CBAP , CITA-A , TOGAF9 Certified, CSM, CSPO, ITCMF-Associate, OCEB Corporate Advisor, Management Solutions Co. Ltd. Business Career NTTDATA Corporation IT Consultation and development Sony Corporation, Sony (China) Ltd, Sony Global Solutions Inc. Leading project management of many global BPR/System projects IT organization management in overseas entity(Portfolio management, Program/Project management, Enterprise Architecture representative, Global PMO establishment, Global BPM/BA organization establishment Establish CreaVision Ltd and join Management Solutions Co. Ltd as a corporate advisor.

3. Success rate of the project(PMI Survey) 64% 50% 55% Successfully met the original goals and business intent of the project Finished within their initially scheduled times Finished within their initial budget

4. Change is required Many organizations have plans for change across many areas of their business in response to the rapid changes happening globally.

5. Success rate of the Change Program (PWC Survey) Almost achieved 38% According to the global survey by PWC in 2014, the rate of change program to meet the organizational objective this five years is 38%.

6. Definition of Success (PMBOK®) Project Management Program Management Portfolio Management Success is measured by product and project quality, timeliness, budget compliance, and degree of customer satisfaction. Success is measured by the degree to which the program satisfies the needs and benefits for which it was undertaken. Success is measured in terms of the aggregate investment performance and benefit realization of the portfolio. How do we measure the success of Transformation Initiative?

7. PMO role Business Goal Portfolio Management Program Management Project Management Enterprise-level management of investment performance and portfolio of projects Manage multiple project as a whole Manage single project activity PMO

8. Business Transformation Initiative Business Transformation Initiative (Program/Project) Business Operation Change Solution Delivery (Development) An Transformation Initiative always contains at least 2 components. Create Potential Value Realize Potential Value

9. Relation to PPM Framework Strategy Level Portfolio Management Program Management Project Management Execution Level Product need&req.&design Product Delivery Product Group need&req.&design Product Group Delivery Investment theme Business Strategy/ Model/Architecture IT PPM Activities Primary Activities IT Investment theme IT Strategy/ Architecture BIZ

10. Relation to PPM Framework Strategy Level Portfolio Management Program Management Project Management Execution Level Product need&req.&design Product Delivery Product Group need&req.&design Product Group Delivery Investment theme Business Strategy/ Model/Architecture IT PPM Activities Primary Activities IT Investment theme IT Strategy/ Architecture BIZ Business Architecture (Enterprise) System Architecture (Enterprise) System development Framework Enterprise Architecture FrameworkBusiness Analysis Framework

11. Business Analysis& Change Management

12. Architecture Management TOGAF ADM Zachman Ontology

13. Key Question to Project Management People How much are we contributing to Business Value Creation?

14. Key transformation of our role Delivery Management Value Creation Management

15. Key Change of Mindset and Role Do things right (Manage “How”)

16. Key Change of Mindset and Role Do things right (Manage “How”) Do right thing “Why” and “What” Governance Project level View Program level View

17. How to start? Where is to be a starting point?

18. Additional Capability Required Strategy Level Portfolio Management Program Management Project Management Execution Level Product need&req.&design Product Delivery Product Group need&req.&design Product Group Delivery Investment theme Business Strategy/ Model/Architecture IT PPM Activities Primary Activities IT Investment theme IT Strategy/ Architecture BIZ Expand the competency and the role PgM Competency BA CompetencyPM Competency

19. Example of Business Value Oriented PM/PgM/PMO PM Product Concept Product Design Product Dev. Business Case Project Mgmt PT Part A Part B

20. Go Upstream Project Initiation Project Planning PM is assigned somewhere in between Program Initiation/ Planning PM/PMOPgM PMO Business Owner PgM/PMO can help BO to define what is the right thing to do for transformation

21. How to analyze “the right thing”BABOK V3 PMI BA Practice Guide BA Planning Need Assessment Requirement Elicitation and Analysis Solution Evaluation Traceability and Monitoring BA Planning and Monitoring Strategy Analysis Requirement Analysis and Design Definition Solution Evaluation Elicitation and Collaboration Requirement Lifecycle Management

22. Benefit realization Management Program Integrated Benefit Project1 Project2 Project3 Div ide Benefit Benefit Benefit 20XX.xx 20XX.xx Program roadmap 20XX.xx 20XX.xx 20XX.xx 20XX.xx Define the structure of benefit and the roadmap to realize

23. Governance Program Manager and PMO Project1 Project2 Project3 Delivery Responsibility Micro Management • Business Goal Realization • Operational standard and delegation of execution • Problem Solving Focus Governa nce Problem Solving

24. PMO Formation for business Value Creation Owner/Sponsor Program Manager or Project Manager Business Leader Delivery Leader Biz Sub- Leader Biz Sub- Leader Delivery Sub- Leader Delivery Sub- Leader Dev. Sub- Leader Dev. Sub- Leader Vendor PM PMO Biz PMO Sys PMO

25. Summary • Contribution to business value creation is expected to PMO under business transformation pressure • “Do right thing” requires Business Analysis Competency for PMO • Delivering benefit requires Program Management Competency for benefit realization and governance for PMO • PMO can play the central role and gain more recognition through these contributions to business under the expanded concept of project management (Beyond PMBOK).

26. Thank you! CreaVision Ltd. E-mail: Koji.shiota@crea-v.com Facebook: shiotakj Koji Shiota

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