State Contract Airfares

50 %
50 %
Information about State Contract Airfares
Education

Published on March 21, 2008

Author: Susett

Source: authorstream.com

University of California, Santa Barbara State of California Contract Airfares :  University of California, Santa Barbara State of California Contract Airfares November, 2002 Dale Pearson Travel Accounting Unit Accounting Services & Controls Contract Airfares:  Contract Airfares The State of California contracts for city pairs with domestic airlines. University of California travelers can arrange travel between numerous domestic and foreign city pairs at discounted fares offered under State contracts with Southwest and United Airlines. Y-CAL Rates:  Y-CAL Rates State contracted airfare is designated as Y-CAL rate. Y-CAL rates can only be purchased from a State authorized travel agency. A Corporate Travel Card or personal credit card cannot be used to pay for Y-CAL airfare. Advantages to Y-CAL Rates:  Advantages to Y-CAL Rates Airline is required to refund any or all portions of an unused ticket. Flight times can be changed without penalty. Buy today and fly tomorrow at the same price as a 14 day purchase. Where to Purchase:  Where to Purchase The UCLA Travel Center is a State authorized travel agency. Y-CAL airfare is charged to the UCLA American Express B.T.A. account. Airfare is recharged to UCSB. UCLA is familiar with travel within our university environment. Who Can Fly:  Who Can Fly Y-CAL rates can only be used for travel while on Official University Business. Eligible travelers: All UCSB employees. All U.S. citizens who are not on UC payroll. Non-eligible travelers: Foreign nationals who are not on UC payroll. City Pairs:  City Pairs Y_CAL city pairs. Santa Barbara (SBA) Los Angeles (LAX) Oakland (OAK) San Diego (SAN) San Francisco (SFO) San Jose (SJC) Sacramento (SMF) Plus numerous connecting city pairs Reserving Airfare:  Reserving Airfare Complete the Reservation Request Form UCLA Travel Center will email an itinerary. Make changes to the itinerary, if needed, and email back to UCLA Travel Center. There is a phone number to call if you need to talk to a travel agent. Purchase Authorization:  Purchase Authorization Only authorized employees can purchase airfare. MSO/Dept. Head determines. DSA assigns rights to ALLN01 Complete user id. Direct charge authorization. Airfare Authorization Tracking Number. Enter data into fields and submit. A tracking number is returned. Purchase Airfare:  Purchase Airfare At the top of the itinerary type “UCSB Tracking Number #######” and email to the travel agent to authorize purchase. UCLA Travel purchases eticket and emails final itinerary. Keep a record of the tracking # for your dept. ledger reconciliation. E-Ticket:  E-Ticket An official looking itinerary can be printed by following the link provide by your travel agent. Print a copy of the eticket to take to the airport. If the trip is canceled contact UCLA Travel Center for a refund. Audit:  Audit UCLA Travel Center copies UCSB Travel Accounting on the final itinerary. A comparison is made between the tracking number on the final itinerary to the tracking number in Complete. A tracking number that is not valid could result in a cancelled eticket. Direct Charge:  Direct Charge Monthly UCLA Travel Center recharges our campus for purchases. Your department general ledger account is charged as entered into the Tracking No. program. A charge shows on your ledger in the month the airfare is recharged to UCSB. Reporting on TEV:  Reporting on TEV In the TEV Remarks/Comments box write “Airfare direct billed UCLA T.C.” Do not enter into Advance Box. Do not enter airfare on TEV except in comments area. Examples:  Examples Airfare Purchase Flowchart State Fares Reservation Request Airfare Authorization Tracking Number Travel Expense Voucher (Web-TEV) Visit the travel homepage for additional links and information.

Add a comment

Related presentations

Related pages

Airfare | Travel Office

Benefits of State Contract Airfares. refundable and no advance purchase, ... may only use a UW individual travel card or CTA to purchase contract airfare;
Read more

State-Contracted Airfare - California

Information on state-contracted airfare, how to enroll and pay, airline baggage fees
Read more

Flights & Airlines | Travel Management Services | The ...

Flights. View State of Texas Contract Airfares. Southwest Airlines is a UT non-exclusive primary preferred airline. Booking Flights. You can book airplane ...
Read more

State Contract Airfare - Weber State University

State Contract - Airfare Fully refundable and changeable government rates are available for official University travel. These fares are ideal ...
Read more

Airfare

Find information about the state-contracted airfares, how to pay for airfare, baggage policy, and Travel Bulletins.
Read more

Travel Services - Contract Airfares - uthscsa.edu

Airlines Reservations for Employees. All airfares for official University travel, regardless of funding source, must be purchased using a State of Texas ...
Read more

Window on State Government | State Purchasing

The state of Texas airline fares are designed for last minute and/or fully-refundable ... The state's contract travel ... Tips for Booking Airfares.
Read more

Visiting GT Math

State Contract Airfares : State Contract Airfares are availible for many cities, not so expensive, and fully changable. Travel arrangements must be made ...
Read more

State Airfare Contract Reinstated in 1999 After 1998 ...

Progress Report 2 While the state air carrier contract has enabled the state to obtain economical airfares, concerns had been raised that it also adversely
Read more

State_Contract_Airfares - Ace Recommendation Platform - 1

University of California, Santa BarbaraState of California Contract AirfaresNovember, 2002Dale PearsonTravel Accounting UnitAccounting Services & Controls
Read more