SPEAR 2004

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Information about SPEAR 2004
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Published on November 21, 2007

Author: Belly

Source: authorstream.com

Overview of the SPEAR Project:  Overview of the SPEAR Project Melissa Harris Project Manager SPEAR Land Exchange, Land Victoria Slide2:  Purchaser Mortgagee EC CLSO Online development approvals SPEAR Standard parcel identifiers Online vendor certificates Online conveyancing Online Crown land status information SPI Vendor Rep Purchaser Rep Vendor Mortgagee FINANCIAL LODGEMENT When all Received Financial Settlement Land Registry The Land Exchange Completed State Revenue Office What is SPEAR?:  Streamlined Planning through Electronic Applications and Referrals “Internet based system which will support the development approval process in Victoria” subdivision process (planning, certification, statement of compliance, Land Registry) - Release 1 planning process (land use and development) building process What is SPEAR? Slide4:  Other Initiatives Iplan in NSW Tigers in TAS Applications in WA Edala in SA National eDA Project Victorian Initiatives SPEAR Better Decisions Faster Operation Jaguar (VCAT) Slide5:  Current situation Planners bogged down with enquiries Paper dominated process that varies between stakeholders High cost of preparing, sending and tracking documents Applicants locked out of process Data duplication CURRENT SITUATION Up to 60 enquiries per application Up to 20 copies of documentation per application required Heavy weights Transparencies Can cost up to $200 to prepare a subdivision application Application details typed over and over again Slide6:  SPEAR - Release 1 Stakeholders & System Placement SPEAR Applicants Councils (79) Referral Authorities (120) Land Registry Public SMES VICMAP Slide7:  How will SPEAR work PDF & existing digital survey geometry (metro area) Slide8:  How will users interact with SPEAR? Key Features:  Key Features Key forms in SPEAR - other forms attachments End to end application tracking Electronic lodgement Process checklists - all documents linked from a central screen Applicants can build & save before submitting Pay electronically or cheque/ over counter/ mail Buy title information online or scan hard copy Search - applications, property details 50 auto notifications - confirmations Lodge objections View application list Authentication Central storage of applications, as submitted by applicants Links to SPEAR application sent (not redistribution of entire application) Timely updates to VicMap Automatic updates from VOTS Version control managed by SPEAR KPIs Slide10:  Future Situation FUTURE SITUATION Increased transparency of process - Stakeholder empowerment - Central workspace - Common view of application status - Greater surety over decision making Less routine administration - Less hard copy letters and documents - Easier to keep track - Reduced administration overheads (time + cost devoted to hard copy docs, mail, data entry, letter generation, enquiries) Cost savings - Standardisation - Know requirements up front - Less further info requests Better quality of applications through the use of checklists SPEAR Pilot Program:  SPEAR Portal Pilot (17) Councils (6) Ballarat Banyule Melbourne Casey Dandenong Whittlesea RA’s (4) CFA, SE Water Telstra, Vic Roads Applicants (7) Barker Monahan Breese Pitt Dixon Reeds Consulting Max Braid TGM Group KLM Spatial Bortolli Wellington - Benchmarking - User Interface Development - Trialing the live system before roll out SPEAR Pilot Working Group (26 organisations) (all whom have expressed interest in pilot + MAV, Surveyor General, plus Cities of Port Phillip, Bayside & Whitehorse) - Monthly meetings - Co-ordination, sounding board, quality assurance function - Priority deployment SPEAR Interoperability Pilot (5+) Councils (3) Kingston Glen Eira Moira RA’s (2) Melbourne Water DSE LX Developer System Vendors GEAC, Fujitsu, Approve, Volante, Logica, Spatial Vision, Intellisoft, Aussoft, e-vision, Munitec, Technology One, Civica - Benchmarking - Develop A2A Cookbook - Potential to trial before roll out SPEAR Pilot Program Why a pilot program? - SPEAR (Land Victoria, DSE) has a custodial role - Need to foster support, ownership & take up - Optional system which requires “one in, all in” to deliver benefits - Needs to satisfy diverse business requirements Slide12:  Progress so far..where are we up to. System specification completed Tenders completed - application development services, infrastructure and hosting Changes to other systems specified and in development Legislative review completed, regulatory changes prepared and access agreements drafted Consultation and communications initiatives Pilot program fully operational : Input from 40 people in user interface design and attend working group meetings A2A pilot group established involving all major council & RA system vendors Development 50 % complete Pilot production end August 2004/ Full production end 2004 Release 2 scoping commencing soon What does it mean for surveyors?:  What does it mean for surveyors? Minor regulation changes support electronic lodgement in SPEAR Free to use SPEAR But will require a digital certificate to electronically “sign” documents for security purposes - cost $250 for two years Easy to use SPEAR Just need Internet access and email address Sign an access agreement Training provided & full ongoing support PDF creation software (Adobe Acrobat or similar) Three stage deployment: August 2004 - Pilot councils & Pilot surveyors can use SPEAR (Ballarat, Banyule, Melbourne, Casey, Dandenong, Whittlesea) October 2004 - Other surveyors can use SPEAR in the pilot councils November 2004 - Other councils & surveyors can use SPEAR Further Information:  Further Information Project website www.landexchange.vic.gov.au/spear

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