Published on February 26, 2009
™ DOING GOOD just got easier easier. Simple h d li for Girl Scout T Si l scheduling f Gi l S t Troop activities and ti iti d Cookie Booths with our FREE online signup tool! COOKIE COORDINATORS : FREE TROOP COOKIE BOOTH SCHEDULER & TIPS www.VolunteerSpot.com
What We Do For Cookie Sales S l VolunteerSpot is a powerful web signup tool that makes Cookie Booth and Troop Scheduling i l S h d li simple and easy: d • Signing up Scouts with a click • Streamlining communication • Keeping everyone organized IN REAL TIME! This was EASY! Not only did I use VolunteerSpot to schedule our cookie booth slots, I used it • Reducing Leader and Cookie to schedule cookie pickup too. Coordinator frustration I’m giddy about how much time this has saved me over last year • Helping Scouts SELL MORE – HOURS, and cookie sales have just begun! COOKIES! Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com Julia H., Brownie Leader Austin, TX
Helping leaders coordinate volunteers simply and easily all year round! • Meeting Helpers • Snack Schedule • Campouts • Bridging Ceremonies I’ve been really enjoying my • Service Projects experience with Volunteer • Field Trips and Day Camps Spot. I will use it for events throughout the year because it is • Scout Jamborees extremely user-friendly! Theresa C., Product Sales Mgr Girl Scouts of Central Texas Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Before VolunteerSpot With VolunteerSpot Cookie Coordinator gets the booth Cookie Coordinator makes the booth schedule and invites Scout Parents to schedule and invites Scout parents to sign up via email, Yahoo!Group or sign up with an email clipboard signup sheet Scout Parents REPLY ALL or CALL Scout Parents sign up on a calendar IN their interest and when they are with a click – choosing cookie booth available spots Cookie Coordinator juggles the VolunteerSpot sends automated schedule back and forth until it’s full – confirmation and reminder messages – making more calls, sending more helping everyone keep their commitment emails, and making Excel spread @!#$! sheets Cookie Booths Made *If (s)he has the time * Easy!! Cookie Coordinator makes reminder phone calls Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
• Multiple Days, Multiple Needs – EASY! • Make Assignments g • Set Shifts • Copy Plans Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Step 2: Scout Parents Sign Up (day view) Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Step 3: VolunteerSpot Sends Automated confirmation emails Automated reminder emails Leader d t L d updates and requests to d t t accommodate last minute changes LOVE , LOVE, LOVE the reminders! My parents are showing up for meetings & with all g the right stuff!! Katy G., Brownie Leader Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com Minneapolis, MN
Checklist: Successful CookieBooths S f l C ki B th Safety First – Ensure supervision by the Best Face Forward – Smile and be SafetyWise number of adults. Stay near the courteous to everyone, even those who don’t booth at all times. buy. Never eat or drink at the cookie booth. Set Expectations – Talk with Scouts ahead of Cash Smarts – Keep the cash box guarded at time about how to act and what to expect. all times. Bring lots of change. Print an aid to Practice selling by role-playing. Wear uniforms. help quickly total sales and make change. Set a Goal – Display a Troop Goal Overcome Objections – If someone is on a Thermometer tracking cookie sales. g diet, ask them to consider donating a box to your , g y Troop’s charity (e.g. Operation Cookie, sending Bring Needed Supplies – Table, table cookies to soldiers overseas). covering, chairs, posters, inventory, bags, etc. Say Thank You – Sincerely thank each Know your Cookies – Practice cookie facts customer. customer Thank the merchant as you leave and and provide samples. follow-up with a card or poster from the Troop. Ask Everyone – Asking is the best way to get Leave No Evidence – Clean up and leave the people to purchase. Try this great opening line: area even better than before you arrived What’s Wh ’ your F Favorite Gi l S i Girl Scout C ki ? Cookie? HAVE FUN & SELL LOTS OF COOKIES! Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Get Started NOW Please visit VolunteerSpot and get started today! www.VolunteerSpot.com VolunteerSpot is FREE for Troop Leaders and anyone coordinating y g community volunteers. Put an end to Troop busy • PTA, PTO, PSA, Booster Clubs work and make more time for • Congregations & Youth Groups FUN! • Community Nonprofits • Rec Sports (swim team, soccer, etc.) Experience a sample • Service Learning volunteer signup at g p www.VolunteerSpot.com Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
Spread the Word – THANK YOU! Thank you for supporting Girl Scouts and making a BIG difference in your community and DOING GOOD j t got easier. just t i the lives of all our girls! We invite you to email this g y guide to your friends and post it on your website or blog. Please visit our Volunteer Guru Blog, to share your personal best practices, tips, and suggestions. http://blog.VolunteerSpot.com Girl Scout Cookie Booth Scheduling Made Easy/ www.VolunteerSpot.com
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