Published on February 4, 2014
Quarterdeck Training Introduction to Leadership Skills for Ships (ILSS)
Welcome! • Ship 1 – SSS Mobile Bay, Mobile, GA • Venture Crew 121 – Theodore, AL • Venture Crew 12 – Mobile, AL
Introduction to Leadership Skills (ILS) • For Sea Scout Ships – ILSSS (aka Quarterdeck Training) • For Crews – ILSC • For Troops – ILST • Substitute “Ship” w/ “Crew” where appropriate
Modules • Module 1 – Ship Organization • Module 2 – Tools of the Trade • Module 3 – Leadership & Teamwork
Module 1: Ship Organization • Learning Objectives – Understand Ship leadership roles, both elected and appointed – Dynamics of having everyone involved in the success of ship activities.
Module 1: Ship Organization • 1.1 Intro to ILSSS • 1.2 Team-Based Ship • 1.3 Ship Organization • 1.4 Servant Leadership • 1.5 Vision
1.1 Intro to ILSS • Sea Scout ship activities and events provide fellowship and opportunities to learn new skills, and are FUN! • If it ain’t fun, we ain’t doin’ it! – Unless we have to -- Skipper
Quarterdeck Actions • Organize Ship – Roles & Responsibilities • Planning – Meetings, activities, & events – Long Cruise Super Activity • Promote & Develop Advancement Program – Teach seamanship & outdoor skills • Encourage Recruiting
1.2 The Team-Based Ship • What is the difference between a group and a team?
Game: Helium Stick • Lower the boat hook / paint stick to the ground without losing contact with the stick – If anyone’s finger loses contact, restart • Reflection Questions – Page 17
Ship Operations • How does our Ship operate & communicate?
Quarterdeck Meeting Anatomy • Conducted Monthly • Boatswain Lead, Skipper Guided • Business Meeting Agenda – Plan meetings, activities, & events – Activity updates – Reports – Issue resolution
1.3 Ship 378 Organization Boatswain Boatswain’s Mate: Admin Crew Leader Public Affairs Activity Chairs Coxswains
Crew Organization President Vice President: Admin Treasurer Crew Leaders Secretary Vice President: Program Quartermaster Activity Chairs
Question • What is leadership? • Page 18
Ship 378 Boatswain • • • • • Plans and conducts quarterdeck meetings Leads ship meetings & activities Supervises petty officers Represents Ship in council & regional events Performs duties of Boatswain’s Mate: Program – – – – Provides program during ship meetings Supervises Activity Chairs Maintains a current activity calendar Keeps track of program equipment
Ship 378 Boatswain’s Mate: Admin • • • • • • • Serves as Boatswain’s First Mate Supports Petty Officers in their functions Manages membership & advancement records Leads recruiting efforts Admits new members into the ship Conducts opening & closing ceremonies Performs Yeoman duties – Manages Ship communication tools – Handles Ship correspondence & minutes – Coordinates Ship publicity
Ship 378 Crew Leader • • • • • Introduces Scouts to Ship ops & traditions Guide new Scouts through early ship activities Serve as an individual mentor of new Scouts Provides weather reports Performs the duties of a Chaplain’s Aide – Plans Scout’s Own Services – Identifies inspirational message provider
Ship 378 Pubic Affairs • • • • Keeps roster details current Maintains Ship’s Internet presence Serves as social media administrator Performs Safety Officer functions – Maintains First Aid Notebook – Ensures physical forms are current & complete – Looks up Material Safety & Data Sheets (MSDSs) – Provides safety briefings
Coxswains • Responsible for boat equipment & supplies • Performs Storekeeper functions for boats – Venture 22, Seahorse 18. Motorboats • Maintains boat equipment in working order – Maintains maintenance logs – Procures equipment – Keeps inventory
Activity Chairs • Lead activities – Planning – Organizing – Directing – Controlling • Manages – Scope, Cost, Time, Quality, Procurement, Risk, Resources, Team, & Communication
Ship 378 Officers Skipper Mate: Admin Mates Consultants Boatswain
Venture Crew Adult Leaders Advisor Asst Advisor: Admin Asst Advisors Consultants President
Skipper • • • • • • • • Upholds chartered organization & BSA standards Mentors & serves as a Sea Scout role model Works with the Boatswain Facilitates Petty Officer training Supervises Mates Attends all quarterdeck and Ship meetings. Provides leadership to Ship program planning Performs Mate for Program functions – Program oversight – Supports & coaches Activity Chairs
Mate for Administration • Serves as Skipper’s First Mate • Works w/ Boatswain’s Mate: Administration – Recruitment – Recognition • Advocates Sea Scout advancement program – Sea Scout Ranks – Ranger – Venturing Awards
Consultants • Provides expertise to Ship program • Works with Activity Chair
Ship 378 Ship Committee Charter Organization Representative Committee Chairman Committee Members Parents Skipper
Crew Committee Charter Organization Representative Committee Chairman Committee Members Parents Advisor
Game: Balloon Toss • Page 23
1.4 Servant Leadership • True role of a leader – Helping other members of the Ship succeed • Servant leaders – Understand what success looks like • Group • Team members – Do everything they can to help the Ship and each member succeed • Page 24
1.5 Vision • It is about a choice to lead • It is about a choice to give rather than to receive.
Ship 378’s Mission Statement • 4 Ss: Scouting, Seamanship, Service, & Social • Learn seamanship using sailboats, power boats, and muscle boats on rivers, lakes, harbors, & oceans • Build and maintain friendships with shipmates, other Sea Scouts, and Venturers • Learn & apply leadership skills while sharing responsibilities & having fun • Be the best Sea Scout Ship in the Flint River & Chattahoochee Councils • Support conservation efforts on West Point Lake
Ship 378’s Core Values • If it ain’t fun, we ain’t doin’ it! (unless we have to) • Structured to produce Quartermasters – while allowing anyone who just wants to hang out with us enjoy the program. • Earn Venturing Awards to fill gaps in Sea Scout Advancement Program – Venturing Bronze Gold, Venturing Silver – Ranger • Develop & maintain Eagle Scouts – Service to local area Troops • Honor God in the way we behave – Toward others and ourselves
Ship 378’s Core Values • Wear uniforms out of respect for our sponsors – Boy Scouts, West Point Lake Coalition, donors, Officers, & parents • Serve at the Council level to – Support Scout camps – Assist in high adventure activities, and events – Promote Scouting to our communities • Participate with Venturing Officer Associations – Flint River, Chattahoochee, and Greater Georgia Councils
Module 2: Tools of the Trade • 2.1 Intro to Tools • 2.2 Communication • 2.3 Planning • 2.4 Teaching EDGE
Module 2: Tools of the Trade • Learning Objectives – Teach basic leadership tools • Communication • Planning – Use of the Teaching EDGE effectively in one’s leadership role.
2.1 Intro to Tools of the Trade • Communication – Skills of an effective listener and communicator • Planning – Elements of effective planning • Teaching EDGE – How to help others learn
2.2 Communications • Communication Model – Sender, Message, Receiver • Complete messages – Who – What – Where – Why – When – How
Game: Telephone Game • Whisper a message to a Scout at the beginning of a line – Say it only once (no repeating allowed) • Repeat what was said to the next in line
Listening • Listening is different than hearing – It involves actually receiving the message being sent. • Stay engaged – Focus on the speaker and on what is being said – Engage your brain when someone else is communicating. – Understand what people are trying to say to you. • Using active listening skills helps as a leader. • Pass the word – Don’t break the communication chain.
Active Listening • • • • • • Assume the listening posture Paraphrase back what you heard Don’t mentally finish thoughts for the speaker Put judgments of the speaker at bay Be aware of your “hot buttons” Don’t look for an opportunity to interrupt – Your brain will remember what needs to be said – Focusing on what to say next ignores the speaker • Ask questions for more elaboration • Don’t change the subject!
Game: Telephone Game • Repeat Telephone Game – Use active listening skills to prepare to pass the message • Page 29
Game: The Whole Picture • One Scout describes what they see to other Scouts to draw as accurately as possible • Page 31
Sending • People won’t take your message seriously until the 3rd time they’ve heard it • People will do what they think you told them—even if it’s not what you meant. • Be as clear as possible with your message – Plan ahead and prepare. – Allow your listeners to ask questions and get a clear understanding of your message.
2.3 Planning • Planning is thinking ahead – Begin with the end in mind – Know what success looks like • Create a plan – Answer all the elements of planning – Refine the plan until the pieces fit • Don’t over plan – 70% solution is okay! It will change in execution – 100% planning leads to inaction
Planning Process • Think through decisions arising from model elements • Develop answers to each question • Write down tasks needed to make the project a success – Assign owners to each task – Assign due dates as appropriate • Verify things are getting done often • Take enough time to plan well. If you don’t have enough time initially, schedule more time later. • Do not presume things will “just happen”
Elements of Planning Scope Risk Time Time Risk Scope Communications Communications Cost Cost Project Planning Team Quality Team Resources Resources Procurement Procurement Quality
Planning Outings • Outing Charter – Sets planning boundaries for Activity Chair – “Requirements” • Activity Plan – Planning Details • Who, what, where, why, when, & how – “Designs”
Outing Charter • • • • • • • Goals & Opportunities Budget Dates Location Program Elements Registration Required Documents • • • • • • Contacts Meal Plans Limitations Risks Travel Arrangements Assumptions
Activity Plan • • • • • • • Program Staff Menu Trip Plan Duty Rosters Gear Lists Other (e.g., Float Plan, Boat Checklists)
Outing Charter • Goals & Opportunities – Event Purpose – Advancement Opportunities – “Side Shows”
Outing Charter • Budget – Event Fees – Lodging – Food – Gas – Tolls
Outing Charter • Dates – Registration Deadlines – Event Dates – Pre-Event Training
Outing Charter • Location – Address – Campsite Considerations – Weather Considerations
Outing Charter • Program Elements – Schedule – Gear – Supplies – Requirements
Outing Charter • Registration – Event Sign Up – Permissions – Physicals – Permission Slips – Release of Liability
Outing Charter • Required Documents – Activity Plan – Physical Forms – Training Records – Permission Slips – Float Plan – LNT Plan – Scouts Own Service
Outing Charter • Contacts – Activity Chair – Adult Campmaster – On-Site Representatives – Consultants – BSA Officials
Outing Charter • Meal Plans – Event Meals – Travel Meals
Outing Charter • Limitations – Required Adult Leadership – Training – Age Requirements – Physical Abilities
Outing Charter • Risks (Conditions that can alter plans) – Weather – Conflicts – Under-Attendance – Staff Scheduling – Equipment Shortages – Underfunding – Emergencies
Outing Charter • Travel Arrangements – Scout Travel Agent – Tour Plan Filing Date – Travel Modes
Outing Charter • Assumptions – Conditions that if they don’t hold can alter plans
Outing Charter Creation • Initially – Adult “Campmaster” – Probably 2 per Scout • Eventually – Created by Activity Chair & Petty Officers • Warning – Skipper intentionally leaves stuff out! – Activity Chair to figure out missing boundaries
Activity Plan • Program – Events are scheduled – Activities related to the events are planned – Supplies become the program gear list Time Period Activities Friday 1800-2000 Arrival @ Camp Thunder 1830-2200 Camp Setup, Advancement, Ceremony Prep Flag Ceremony Practice Flag History LNT Plan Landship Setup 2200-2230 2230 Landship Practice Ordinary Knots Open Fire Cooking Secure Camp Taps Requirement IDs Supplies Lead Role Drivers O1c, B1a O1d R6a B1a A1d, B1a O6b R3e Flag, Flag Pole Flag History Book LNT Plan Bell, Flag Halyard, Flag, Burgee, Lashing Rope, Caution Tape Script Knot Racks Groceries, Cooking Supplies Alex Young Skipper Jackie Groarke Alex Young Alex Young Alex Young Aaron Ponzio Alex Young
Activity Plan • Staff – Assigns leaders for activities before & during event Adults Position Role Pre-Campout Skipper Mate C Chair Adult Adult Tour Leader Tour Leader Campmaster Alex Young Crew Scout Role Boatswain Pre-Campout Quartermaster Aaron Ponzio Scout Activity Chair Camp Master Grub Master Weather Master Trip Master Sam Young Linda Groarke Chris Surles Julie Hoff Tim Hoff Youth Activity Subset Training Assignment Safety Officer Safety Officer Safety Officer Safety Officer Safety Officer Fire Extinguisher Training Flag Ceremonies Bridge of Honor Ordinary Knots Landship Ceremonies Flag Handling Flag History Ethics, SS Promise Ship Camping Process
Activity Plan • Menu – Combines menu items w/ ingredients & cookware – Ingredients used for grocery list – Utensils used to create cookware gear list Pyramid: Protien (P) 2-3, Vegetable (V) 3-5, Dairy (D) 2-3, Fruit (F) 2-4, Grain (G) 6-11, Fats & Sweets (S) 0 Pyramid Friday Night Entrée Side Dish Side Dish Bread Other Desert Drinks Menu Items Eat Before Arrival Silver Turtles Soda, Gatorade Ingredients & Condiments Utinsels 93/7 Hamburger Chicken Filet Bell Pepper Mixed Carrots Barbecue Sauce Potato Onion Soda Blue / Yellow / Fruit Punch 5-gal Water Cooler
Activity Plan • Trip Plan – People & location General Information Activity Location (Address, City, State) Water Mania Sep. 14-16 2012 1166 Dripping Rock Rd. Molena, GA 30258 Departure Point Scout's Homes Arrival Time Destination Camp Thunder Return Point Scout's Homes Desitnation Phone Number Destination Contact Arrival Time Arrival Time 770-843-7200 Camp Director Jared Young Date(s) Departure Varies Time 14 Sep 12, 1800- Departure 2000 Time Varies Varies 16 Sep 12, ~1200 Adult Leadership Role Name Mobile Number Campmaster Asst Tour Leader Scouter Sam Young Training (OLS, Wilderness First Aid, Safety Afloat, Other) Safe Swim Defense, Safety Afloat, Weather Hazards, BSA 404-915-5321 Lifeguard Linda Groarke Julie Hoff 229-894-8665 Safe Swim Defense, Safety Afloat, Weather Hazards 334-332-8009 Safe Swim Defense, Safety Afloat Scouts Role Boatswain Scout Name Alex Young Aaron Ponzio Rank Ordinary Apprentice Training (OLS, Wilderness First Aid, Safety Afloat, Other) BSA Lifeguard
Activity Plan • Trip Plan – Drivers, route planning, & weather Drivers Vehicle Type Name Pickup Truck Tim Hoff Mobile Number Capacity 334-332-8008 4 Route to Destination Get driving directions from Mapquest or plug the address into GPS Return Route Get driving directions from Mapquest or plug the address into GPS Weather Month Average High Friday Forecast High 85 Low Low 63 Weather Saturday Forecast High Low Weather Sunday Forecast High Low Weather
Activity Plan • Duty Rosters – Spreads camp administration tasks Crew Leader Management & Training All Dishwashing Stay in Fire Ring to Help or do Scoutcraft Watermaster Make Drinks Heat Cleanup Water Fill Fire Pump Firemen Collect Firewood Build Wood Fires Light Charcoal Fires Fill/Provide Fuel Tanks Extinquish Fires Maintain Fire Pits Fill Water Jugs Empty Dishwater Table Master Set Table Clear & Clean Table Oversee Area Cleanup Meal Fri Dinner Cooks 1 Aaron Ponzio 2 Cook Prepare Meal Water Masters 1 Patrick 2 Alex Firemen 1 Patrick 2 Alex Table Masters 1 Jackie 2
Activity Plan • Gear Lists – Program gear – Grocery List – Cookware list – Personal gear considerations
Activity Plan • Other – Float Plans – Boat checklists • Trailering • Underway • Motor
Event Execution • Warning – Skipper is quite happy to allow the Ship to run unplanned events, unless its dangerous not to – On events, Scouts are marooned on an island • • • • It is a “come as you are” event Teamwork is required to overcome planning failures We’ll still have planned fun, even if not original plan Going home early is not an option – Adults reserve the right to avoid planning errors
2.4 Teaching EDGE • 1. Explain – Trainer explains how something is done • 2. Demonstrate – Trainer demonstrates while explaining again. This gives the learner a clear understanding of what success looks like • 3. Guide – Learner tries the skill while the trainer guides them through it. – Trainer gives instant feedback as the learner practices the skill • • 4. Enable – Learner works on their own under Trainer’s watchful eye – Trainer removes obstacles to success, helping Learner to succeed
Game: Put on the PFD! • Use Training EDGE to instruct how to wear PFDs • Page 40
Teaching • Know what the outcome is supposed to be • Considerations – Who’s the audience – What is the skill level of the audience • Preparation – Venue – Resources – Teaching Aids – Training Plan
Module 3: Leadership & Teamwork • 3.1 Intro to Leadership & Teamwork • 3.2 Teams & Team Characteristics • 3.3 Stages of Team Development & Styles of Leadership • 3.4 Inclusion • 3.5 Leadership Ethics and Values • 3.6 Vision
Module 3: Leadership & Teamwork • Learning Objectives – Understand dynamics of team building – Predict stages of team development – Know relationship of team development to team vision & goals – Determine how to select an appropriate style of leadership for the team and condition – Value every team member’s contributions and development
3.1 Leadership & Teamwork • Kinds of Teams Our Ship Has – Quarterdeck – Officers – Committee – Activity teams – Families – District, Council, Regional, National, and beyond – Friends
Team Performance • High-Performing Team – Works well together – Energizes & supports all the team members – Produces highly effective results • Low-Performing Team – Source of stress & tension – Productivity suffers from the lack of cooperation
Stages of Team Development • Forming – People coming together to start a new venture – Stakeholders affected by the new venture • Storming – Clash of expectations & cultures – Tripping landmines: unknown rules & practices – Identifying deficiencies • Norming – Aligning expectations – Improving environment • Performing – Getting the job done
3.2 Teams & Team Characteristics • What are the characteristics of highperformance teams?
3.3 Leadership/Followership Model Stage 3: Guide Stage 2: Demonstrate -Team members know what to do, but lack confidence -Team members know they don’t know and are disillusioned - Leader is a Counselor - Leader is a Coach Stage 4: Enable Stage 1: Explain -Team members know what to do without guidance or encouragement -Team members are excited but are a bit clueless - Leader is part of the team - Leader is a Dictator This process is not static. The leader always works to develop the team. The process starts over as each skill is introduced and progresses until mastered
Servant Leaders • Need to listen – Know when the time for discussion is over • Achieve consensus and know when to preserve things that are good – Don’t flounder in a constant storm of questions and reinvention • Set/maintain standards – Know when to reject what does not maintain standards or team vision • Serve their customer – Know how to make a difference with the team
3.4 Inclusion: Servant Leaders . .. • Learn to effectively include, engage, and use each member of the team • Know the skills of each member – See how best to involve and use skills of every person, not just a few friends or the strongest individuals • Understands the needs and goals of each person – Knows how all the members of the team can help others achieve their individual goals
Game: The Potato Game • Get to know your potato • Introduce your potato to the Ship • Page 53
3.5 Leadership Ethics & Values • Sea Promise As a Sea Scout, I promise to do my best to . . . - Guard against water accidents - Know the location and proper use of all the safety devices on every boat I board - Be prepared to render aid to those in need - Seek to preserve the motto of the sea: Women & Children First
Scout Oath • On my honor, I will do my best to . . . – Do my duty to God and my country – Obey the Scout Law – Help other people at all times – Keep myself physically strong – Mentally awake – Morally straight
Scout Law • A Scout is . . . –Trustworthy –Loyal –Helpful –Friendly –Courteous –Kind –Obedient –Cheerful –Thrifty –Brave –Clean –Reverent
Game • Page 55
3.6 Vision • What does success in your role look like during your term of office?
Roles & Expectations • Officers – What do they do? – What do Scouts expect of them? – What do Petty Officers expect of them? • Petty Officers – What do they do? – What do Scouts expect of them? – What do Officers expect of them?
Module 4: Fun • Let’s go sailing!!!
Introduction to Leadership Skills for Sea Scouts (ILSSS), otherwise known as Quarterdeck Training for Ship 378 for 2013
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