Published on September 24, 2014
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SAP FUNDS MANAGEMENT ON-LINE TRAINING course overview The tasks of Funds Management are to budget all revenues and expenditures for individual responsibility areas, monitor future funds movements in light of the budget available, and prevent budget overruns. You can adapt the budget to changes in conditions by entering releases, supplements, returns, and transfers you create your financial management (FM) areas. The financial management area is an organizational unit within accounting which structures the business organization from the perspective of Funds Management
SAP FUNDS MANAGEMENT ON-LINE TRAINING FUNDS MANAGEMENT ORGANIZATION STRUCTURES
SAP FUNDS MANAGEMENT ON-LINE TRAINING Maintain FM Area In this step, you create your financial management (FM) areas. The financial management area is an organizational unit within accounting which structures the business organization from the perspective of Cash Budget Management and Funds Management. You define the functional characteristics of FM areas separately for both Cash Budget Management and Funds Management in the implementation guide for each of these areas. To be able to take advantage of the high degree of integration in the SAP system, you must link the FM areas with organization units from other applications. For example: if you assign a Financial Accounting document to a Funds Management object (such as a commitment item or funds center), the system has to determine an FM area, so that it can record the data in Funds Management. For this reason, you must specify how the appropriate FM area is to be determined.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Funds Center Hierarchy Funds centers are used to represent organizational units (areas of responsibility, departments, projects) and are arranged in a hierarchy. Fund centers are created for a given FM area. Each funds center hierarchy has one Top Funds Center located at the top of the hierarchy. Every other funds center is assigned to a more superior center, to denote its location in the hierarchy The funds center master record contains important information, such as the name and description of the funds center and the name of the person responsible for the funds center. You can only have one Funds Center hierarchy per FM area.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Commitment Items Commitment items describe an organization's functional breakdown structure. There are two types of commitment items: · Summarization items (= hierarchy nodes) - You can assign a budget to a summarization item, but cannot post to them. · Account assignment items - You can assign budgets and post to these items. These items represent the lowest level in the commitment item hierarchy. A commitment item's master record contains important control parameters: The financial transaction categorizes business transactions from the feeder Application components (Financial Accounting and Materials Management). The commitment item category sorts actual/commitment and plan values into revenues, expenditures, and inventory.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Expenditure Hierarchy You can create only one commitment item hierarchy for each FM area. This hierarchy can then consist of various sub-hierarchies Fund Centers vs Commitment Items Funds centers are used to represent organizational units (areas of responsibility, departments, projects) and are arranged in a hierarchy. Commitment items are used to represent functional aspects (expenditure and revenue structures) in a hierarchy. The Funds Management application component is used to bring together organizational and functional structures (funds center hierarchies and commitment item hierarchies) into one structure in which each funds center contains the complete commitment item hierarchy.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Master Data In Master Data, Assignments in R/3, FM assignments can be allocated to the follow CO account assignments. · Cost elements · Cost centers · Orders · WBS elements Postings in Funds Management When making a posting, the system looks for the FM account assignment in the following sequence: 1. Enter funds reservation or purchase order reference 2. Manual entry 3. Commitment item from G/L account/funds center from commitment item master record 4. Assignment to CO account assignment from derivations 5. Commitment item from assignment to cost element
SAP TREASURY AND RISK MANAGEMENT ON-LINE TRAINING Budget Creation and Maintenance Budget Planning Budget Profile Creation of Budget Top –Down and Bottom-Up budget Budget Release Budgeting & Availability control You can manage more than one budget version in Funds Management. Availability control can be activated inactivated for a particular year Active availability control is only available for budget version zero.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Budget Release Funds Management includes a release option, which you can use to release the budget bit by bit. The release is based on the current budget - that is, the original budget as amended by supplements, returns, and transfers A release can relate to annual values and/or overall values Supplements - You assign an additional budget for a funds center or commitment item. · Returns - You use a return to give back surplus funds from one FM account assignment within your hierarchy to superior funds centers and commitment items, that is the distributable value is increased by the amount given back. · Transfers - If there are funds shortages in one funds center and the available funds in another one have not yet been fully utilized, then Funds Management enables you to transfer funds from one FM account assignment to another. The current year budget = Original Budget + Supplements - Returns +/- Transfers.
SAP FUNDS MANAGEMENT ON-LINE TRAINING Earmarked Funds Funds Block Funds Reservation Funds Pre-commitment Funds Commitment
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