Same Goal, New Challenge: An introduction to the Bodleian Electronic Archives and Manuscripts (BEAM) project

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Technology

Published on May 18, 2009

Author: pixelatedpete

Source: slideshare.net

Description

The futureArch project (2008-11) is the first phase in the establishment of Bodleian Electronic Archives and Manuscripts (BEAM), which is being created to provide a trusted digital repository service for the management of born-digital archives and manuscripts acquired by the Library. This talk, given at a Oxford [University] Digital Repositories Steering Group Workshop, introduced the project and discussed some of the challenges in collecting, curating and providing access to these collections for researchers

Same Goal, New Challenge An introduction to the futureArch project & BEAM Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

ver T hus Tw as E Digital Repositories Workshop: Tools and The Works of Francis Bacon, http://futurearchives.blogspot.com Baron of Verulam, Viscount Infrastructure St. Alban and Lord High Chancellor of England in Ten Volumes, 23rd Apr 2009 University of Oxford / Volume 5, London, 1803

ver T hu s Tw as E Digital Repositories Workshop: Tools and The Works of Francis Bacon, http://futurearchives.blogspot.com 2 Baron of Verulam, Viscount Infrastructure St. Alban and Lord High Chancellor of England in Ten Volumes, 23rd Apr 2009 University of Oxford / Volume 5, London, 1803

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

digitised from Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

digitised from using manuscripts from & Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

digitised from Born Digital Manuscripts using manuscripts from & Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Archives & Mansc ri pts • Documentary materials accumulated by individuals or organisations • First hand accounts, correspondence, etc. • Largely unpublished • Increasingly hybrid • Multiple: sources, formats, negotiations, accessions (over time) Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Babara Castle & the P C Ws • Total archive: 800 boxes, 1903 – 2002 • Lots and lots of paper! • 1 box of video, 1 box of audio • 31 Amstrad PCW disks (including 6 never used) 1989-1992 • Two PCs, ?1992-1997, 1997-2002 • Four 3’5” disks (largely backups from PC) Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Same Goal • To have “built an ark” for manuscripts, to keep them safe, preserve their authenticity and where possible provide context • We’re doing the same thing for born digital materials Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

New Challenge • Digital Media • Identifying collections • Do we keep the media? • How do we access content? – Forensics machine & old hardware • Digital Content (if we can get it!) • Authenticity – emulate or transform? • Access – who, what and when? Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

futureArch • Andrew W. Mellon Foundation Funded • 3 Years – ends January 2012 • First phase of the development of “Bodleian Electronic Archives & Manuscripts” (BEAM) • Who we are: • Susan Thomas, Digital Archivist & Project Manager • Renhart Gittens, Software Engineer • Peter Cliff, Software Engineer • Project Archivist (Recruiting soon) • Library Graduate Trainee (Recruiting now) Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Research y Infrast Polic Support ructure nd en d-to-e •On and off site •Esta blish • Define s BEAM a s service Activie roles & access to hybrid s, policie ties collections •Esta blish BE • Inform nsibili Infrastru AM respo ary cture, sh in Libr common aring • Embed et compone budg with ODL nts & ORA Collections l •Donor confidence fes siona •Transfer tools/help P ro s& ystem aff •Legacy holdings lA ims eve ,s •New materials • Training ratorial st hL cu to ols for te Trainee Hig • Gradua nation i • Dissem Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

New methods • (digital) deluge? • Early intervention • Enable creators to manage and preserve their materials • Accession often (avoids obsolescence) • Capture contextual information from the creators (including passwords!) • Requires • Trust • Guaranteed confidentiality • Distributed approach Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Current Activity • Modifying accessions process to identify digital material as it arrives • Secure and robust storage – DAMS • Processes and tools and a curation manual for acquisition, capture and ingest • Identifying and preserving material in legacy collections • Automatic metadata creation/tools Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Future Focus • Interfaces & tools • For curators: management, cataloguing and enquiries, etc. • For researchers: integration with Western Manuscripts online catalogues, the Library and, were appropriate, the Web. • Digital Preservation Policies • Extending acquisition to cope with new channels • Materials from the Web • Materials in the Cloud • Access • Researcher tools • Processing of archives for researcher access • Publication pathways (closed -> reading room -> open Web) Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

In Conc lusion • We are continuing the age old tradition of housing manuscripts within the Library • The types of materials in collections has changed • Collections themselves are changing • futureArch is enabling the Library and its staff to cope with these new materials Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

The futureArch Junk Appeal We are always on the lookout for old bits of kit – from cables to complete systems - that could be used to help us recover content from obsolete media. If you want to make some space in your office, loft or neighbourhood skip, please contact us! peter.cliff@ouls.ox.ac.uk susan.thomas@bodley.ox.ac.uk renhart.gittens@ouls.ox.ac.uk Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

Links http://delicious.com/pixelatedpete/drwitox-20090423 Thanks Thanks to Susan Thomas, from whom I borrowed many of these slides/ideas! Thanks boss!  Q uestions? Digital Repositories Workshop: Tools and Infrastructure http://futurearchives.blogspot.com 23rd Apr 2009 University of Oxford /

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