Published on January 7, 2014
Running Better Meetings www.developing-potential.co.uk www.developing-potential.co.uk
Meetings, increasingly, take up much of our valuable time. It is important that they are useful for all people involved and not seen as a waste of time or unproductive. www.developing-potential.co.uk
• 1. Circulate your agenda and meeting materials ahead of time – give attendees the opportunity to come prepared with their thoughts if they would like to. This is also about you letting go of power. Don't keep people in the dark – it affects trust and credibility. Show transparency www.developing-potential.co.uk
• 2. Start on time – time is precious, so value it. Show respect to those that have arrived and set a clear expectation. This will soon turn into the expected culture. Have offline conversations with those who are late and offer well-formed feedback where appropriate, stating the behaviour and it's impact/effect. State what you need and expect next time. If you don't, another culture will prevail. Things happen and people are late – this is the real world. But make sure they know the meeting will start without them. That they will have to 'run for the bus to catch it up' www.developing-potential.co.uk
• 3. Finish on time – otherwise you are the cause of late-starting meetings for others. You become part of the problem around here. • 4. Tell attendees what they will get (outcomes) from the meeting and what you expect to be produced (outputs) www.developing-potential.co.uk
• 5. Explain the agenda with clear timings – stick to them. If you need more time on other agenda items, arrange for another meeting. If you finish some parts early and needed more time for earlier agenda items, you can now come back to them. At the very worst, ask attendees for permission to cut agenda items short or out as a last resort www.developing-potential.co.uk
• 6. Create a 'car park' on a flip chart for any questions, issues or important actions that arise and need to be addressed but aren't on the agenda. Acknowledge them, record them and move on. If that 'time stealer' or 'meeting saboteur' keeps bringing it up, assertively state that it has been noted, it is important and it is not on the agenda for today's meeting www.developing-potential.co.uk
• 7. Explain roles – your role as the meeting organiser/facilitator/chair etc. and explain the role of the attendees e.g. active participant, passive, problem solving/idea generation – make it clear. In order to do this, you also need to be clear! www.developing-potential.co.uk
• 8. Spend a few moments establishing rules – either telling, but even better, inviting the group to set the ground rules for the meeting. Creation means ownership and then it makes it easier to challenge rule breakers and gain peer support. www.developing-potential.co.uk
• 9. Consider ditching the PowerPoint. Consider what you would and could do if it didn't exist. The chances are it will be much more engaging, promote active participation and produce higher quality outputs. Don't give the attendees of your meetings an excuse to switch off. But, equaly, don't expect them to be actively engaged by staring at the wall! www.developing-potential.co.uk
• 10. Record all promises and requests, who they were made by and to and when the promise/request will be fulfilled by. Distribute as necessary. • 11. Coming full circle – Summarise meeting outputs and actions to be taken at the end of the meeting. Attendees need to see and hear evidence of time well spent, congruent with the purpose/agenda of the meeting www.developing-potential.co.uk
• We run workshops and training courses in facilitative training, facilitation skills, and running interactive meetings without PowerPoint. Contact us if you would like to know more. www.developing-potential.co.uk
Canvas Prints at Affordable Prices make you smile.Visit http://www.shopcanvasprint...
30 Días en Bici en Gijón organiza un recorrido por los comercios históricos de la ...
Con el fin de conocer mejor el rol que juega internet en el proceso de compra en E...
With three established projects across the country and seven more in the pipeline,...
Retailing is not a rocket science, neither it's walk-in-the-park. In this presenta...
Meetings. Some are dreaded, others are valuable. Make sure your meetings are productive and a good use of time. Your culture will thank you for it.
The Condensed Guide to Running Meetings ... There’s plenty of advice out there on how to stop spending so much time in meetings or make better use ...
Seven Steps to Running the Most Effective Meeting Possible. ... Meetings fill an increasing number of hours in the workday, ...
If you’re running a meeting... Do your best to avoid doing or allowing the things that annoy people (review the list). Be a grown-up. Respect your ...
Many managers may feel as if their meetings have devolved into an opportunity for employees to space out or doodle. But how do you run a better meeting?
How to plan and run business and corporate meetings, with business meeting minutes, agendas and ice breakers ideas, plus free online business training for ...
Run better meetings in your organization: Meetings cost big bucks We get together to inform, discuss or decide. Unfortunately, most meetings are poorly run ...
You don't ever need to go to another frustrating and unproductive meeting if you try some of these simple solution focused meeting techniques ...
Meetings don't have to be unproductive time-wasters! This one hour seminar will help you run better, more effective meetings.
An important aspect of running effective meetings is insisting that everyone respects the time allotted. Start the meeting on time, do not spend time ...