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Recruitment & Retention Plan: A Sample Strategy Presentation

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Information about Recruitment & Retention Plan: A Sample Strategy Presentation
Health & Medicine

Published on January 9, 2009

Author: mzagzoug

Source: slideshare.net

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Trial Enrollment Strategy: Patient Recruitment & Retention Plan Protocol 96267-MRK 12-week, randomized, open-label, parallel group study of ZOCOR®, 40 mg QD compared to Lipitor®, 20 mg QD in patients with primary hypercholesterolemia Marwah Zagzoug CRA 106 October 31, 2006 - Session 8

Recruitment & Retention Strategy Timely enrollment of patients is critical to the trial’s success. The 96267-MRK study is currently experiencing a shortage in enrollment. Each site has allotted $5000 which will be used for solutions to increase patient recruitment & retention. Site holds a patient database of 4000 Expected enrollment: 10 patients Currently enrolled: 2 patients and one lost to follow up Recruitment campaigns and advertising will be initiated to boost enrollment. Dear doctor letters Advertising: brochures, referrals, TV, radio, newspapers, internet, etc.

Timely enrollment of patients is critical to the trial’s success.

The 96267-MRK study is currently experiencing a shortage in enrollment.

Each site has allotted $5000 which will be used for solutions to increase patient recruitment & retention.

Site holds a patient database of 4000

Expected enrollment: 10 patients

Currently enrolled: 2 patients and one lost to follow up

Recruitment campaigns and advertising will be initiated to boost enrollment.

Dear doctor letters

Advertising: brochures, referrals, TV, radio, newspapers, internet, etc.

Obstacles Preventing Successful Recruitment & Retention Patient loses interest in the trial Trial becomes too burdensome Spending too much time at the clinic Having to spend a long time in the waiting area Patients feeling uncomfortable or intimidated during any aspect of their involvement in the trial Afraid to ask or not given an opportunity to ask questions Not being asked how they are feeling or how the study is going for them. Lack of courtesy and respect from any staff member towards patients Little or no communication with patient Rushed or hurried through their appointment Patients feel the investigator does not want to see them and they become reluctant to continue with participation Investigator shows little interest in patients or study Being seen by someone other than the investigator or Being seen by a different person at each visit, which prevents the patient from being at ease while in the study

Patient loses interest in the trial

Trial becomes too burdensome

Spending too much time at the clinic

Having to spend a long time in the waiting area

Patients feeling uncomfortable or intimidated during any aspect of their involvement in the trial

Afraid to ask or not given an opportunity to ask questions

Not being asked how they are feeling or how the study is going for them.

Lack of courtesy and respect from any staff member towards patients

Little or no communication with patient

Rushed or hurried through their appointment

Patients feel the investigator does not want to see them and they become reluctant to continue with participation

Investigator shows little interest in patients or study

Being seen by someone other than the investigator or

Being seen by a different person at each visit, which prevents the patient from being at ease while in the study

Successful Methods for Maximized Recruitment & Retention Provide additional services for patients Reminder calls the day before each visit Send a taxi, shuttle, or other transportation service for pick up if needed Notes and cards for participation and completion of study Thank you notes Holidays Birthday cards Give out special study gifts for participation T Shirts Mugs Tote Bags Inform patients that their contribution is significant to the trial. Make patients feel appreciated Discuss what happens during their visits Have patient concerns allayed & their questions answered Communicate openly and respectfully with patients and help them understand that their partnership and cooperation is vital to the success of the trial. Obtain IRB approval beforehand Obtain IRB approval beforehand

Provide additional services for patients

Reminder calls the day before each visit

Send a taxi, shuttle, or other transportation service for pick up if needed

Notes and cards for participation and completion of study

Thank you notes

Holidays

Birthday cards

Give out special study gifts for participation

T Shirts

Mugs

Tote Bags

Inform patients that their contribution is significant to the trial.

Make patients feel appreciated

Discuss what happens during their visits

Have patient concerns allayed & their questions answered

Communicate openly and respectfully with patients and help them understand that their partnership and cooperation is vital to the success of the trial.

Sample Advertisement All office visits, medical evaluations and investigational medications related to this study will be provided to you at no cost. For further information on this study and how you can participate, please contact: Dr. Mike Lipid Phat Pharma 100 Low Density Lane Fat Globules, CT 06877 203-798-VLDL Do You Have High Cholesterol? The researchers at Phat Pharma need your help. Males and females, age 18 or over with high cholesterol are needed for a study to compare the effects of higher doses of ZOCOR® (simvastatin) and Lipitor® (atorvastatin). This study will last for 12 weeks and participants will be closely monitored to ensure safety. This research study has been approved by the Institutional Review Board under federal regulations.

All office visits, medical evaluations and investigational medications related to this study will be provided to you at no cost.

For further information on this study and how you can participate, please contact:

Dr. Mike Lipid

Phat Pharma

100 Low Density Lane

Fat Globules, CT 06877

203-798-VLDL

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