Project Management: "made simple" using quick connects

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Information about Project Management: "made simple" using quick connects
Business & Mgmt

Published on February 13, 2010

Author: FastFix

Source: slideshare.net

Description

Job aids for initiating, planning, executing, controlling, and closing projects for project team members and project managers.


The project management presentation for the 23rd Annual Southeast ASQ FDC/FDA Conference held February 12, 2010.

Project Management “Made Simple” Using Technical and Behavioral Quick Connects

Project Management Made Simple: from the Introduction of Mitch Manning by Matt Lewis at the 23 rd Southeast ASQ FDC/FDA Conference on February 12, 2010 “ I can tell you this about Mitch Manning. Mitch is one of the people we, the FDA, went to when we were trying to figure out Process Validation back in 1978. He was already doing Process Validation at Burroughs Wellcome Co. and he helped us to teach the pharmaceutical industry.” Matt Lewis Former FDA Director of the New Jersey District

“ I can tell you this about Mitch Manning. Mitch is one of the people we, the FDA, went to when we were trying to figure out Process Validation back in 1978. He was already doing Process Validation at Burroughs Wellcome Co. and he helped us to teach the pharmaceutical industry.”

Matt Lewis

Former FDA Director of the New Jersey District

Project Management Made Simple: Key Principles Know what you need Know when you need it Know what you can pay

Know what you need

Know when you need it

Know what you can pay

Project Management Made Simple: Guidelines Priorities Based Process Focused Systems Aligned Systems Integrated Results Driven

Priorities Based

Process Focused

Systems Aligned

Systems Integrated

Results Driven

One Page Project Process Map One Page Question to the Void Worksheet One Page Project Overview Worksheet One Page Project Initiating Worksheet One Page Project Planning Worksheet One Page Effective Meeting Worksheet Project Management Made Simple: Technical Quick Connects

One Page Project Process Map

One Page Question to the Void Worksheet

One Page Project Overview Worksheet

One Page Project Initiating Worksheet

One Page Project Planning Worksheet

One Page Effective Meeting Worksheet

Project Management Made Simple: Plan The Project Project Mission Identify Desired Outcomes Identify Customers Identify Customer Requirements Identify Supplier Specifications Identify Steps In The Process Identify Measures

Project Mission

Identify Desired Outcomes

Identify Customers

Identify Customer Requirements

Identify Supplier Specifications

Identify Steps In The Process

Identify Measures

Project Management Made Simple Analyze The Project Opportunity Define the Project Explore the Project Analyze the Project Identify Potential Solutions Select Solution(s)

Define the Project

Explore the Project

Analyze the Project

Identify Potential Solutions

Select Solution(s)

Project Management Made Simple: Lead The Project Design the Project Plan Implement the Project Plan Evaluate the Outcome Achieve Desired Outcome Yes – Document and Standardize Monitor No- Identify Cause Yes, go to Design Project Plan No, go to Explore the Project

Design the Project Plan

Implement the Project Plan

Evaluate the Outcome

Achieve Desired Outcome

Yes

– Document and Standardize

Monitor

No- Identify Cause

Yes, go to Design Project Plan

No, go to Explore the Project

Project Vision and Mission Statements Identify Desired Outcome Identify Customers Identify Customer Requirements Identify Supplier Specifications Identify Steps in the Process Tools : Identify Measures Define the Project Analyze the Opportunity Identify Choices Select Best-Balanced Choice Design the Project Plan Execute and Control the Project Evaluate Outcome Desired Outcome Achieved? Monitor Yes Cause Identified ? 1 2 3 Top-down Flow Chart Flow Chart Work Flow Diagram Document & Standardize Yes Quality Systems Approach No Yes No Explore Causes Cause-Effect Diagram Collect & Analyze Data Pareto Diagram 6 3 9 6 3 1 11 1111 11 Type Size Check Sheet Histogram Run Chart Scatter Diagram Control Chart Phase I: Initiating Project Phase II:Planning Project Phase III: Executing the Project One Page Project Map . . . . . . .

Project Management Made Simple: Question to the Void What is the project? Why have the project? How to do the project? Where is the project? When is the project? Who does the project?

What is the project?

Why have the project?

How to do the project?

Where is the project?

When is the project?

Who does the project?

Project Management Made Simple: One Page Project Overview Initiating Planning Executing Controlling Closing

Initiating

Planning

Executing

Controlling

Closing

Project Management Made Simple: One Page Project Initiating Worksheet Initiating Members Money Machines Materials Methods Create/Innovate Negotiate Communicate Motivate Educate Administrate

Initiating

Members

Money

Machines

Materials

Methods

Create/Innovate

Negotiate

Communicate

Motivate

Educate

Administrate

Project Management Made Simple: One Page Project Planning Worksheet Planning Members Money Machines Materials Methods Defining Scoping Risk Analysis

Planning

Members

Money

Machines

Materials

Methods

Defining

Scoping

Risk Analysis

One Page Project Overview How Where When Who Initiating Headquarters First Quarter Sponsor Members Sponsor/Client Money Sponsor/Client Machines Sponsor/Client Materials Sponsor/Client Methods Sponsor/Client Create/Innovate Client/Sponsor Negotiate Sponsor/Client Communicate Sponsor/Client/Manager Motivate Sponsor/Leader/Client Educate Leader/Sponsor/Client Administrate Manager/Sponsor/Client Planning Headquarters/On-Site Second Quarter Sponsor/Manager/Client Members Operations Money Finance Machines Operations Materials Operations Methods Administration Defining Scoping Risk Analysis Scheduling Executing On-site Second - Fourth Quarter Team Basic Process Model Controlling On-Site/Headquarters/Client Second - Fourth Quarter Sponsor/Team/Client Situation Appraisal Team Closing On-site Fourth Quarter Sponsor/Manager/Client

Project Management Made Simple: One Page Effective Meeting Worksheet Roles Attendance Date Cost Start History Action Rate Plan

Roles

Attendance

Date

Cost

Start

History

Action

Rate

Plan

TEAM NAME____________________LEADER_____________________DEPT____ FACILITATOR___________________RECORDER__________________DATE____ MEMBERS' NAMES TEAM MEETING COSTS ______________________ _______________ number of members present ______________________ _______________ (times) average hourly rate ______________________ _______________(times) average benefit value ______________________ _______________(equals) meeting costs   START : Time______Location______Guests_______ List objectives of This Meeting _________________________________________________________________ _________________________________________________________________ HISTORY : Read and Approve Previous Meeting Minutes Yes____No_____ List Old Business Discussed ______________________________________________________________ ______________________________________________________________ ACTION : Describe How the Objectives of This Meeting Were Accomplished ______________________________________________________________ ______________________________________________________________ RATE : How Do We Feel About This Meeting? _____________________ What Will We Do Different Next Meeting? _________________________ PLAN : Schedule the Next Meeting, List Objectives, List Assignments Date:_____________Time:___________________Location:______________ Objectives: _____________________________________________________ _______________________________________________________________ _______________________________________________________________ Assignment Responsible Party Due Date _______________________________________________________________ _______________________________________________________________

CDRH Strategic Plan

CDRH Strategic Plan Our Mission Promoting and protecting public health by ensuring the safety and effectiveness of medical devices and the safety of radiological products

CDRH Strategic Plan

Our Mission

Promoting and protecting public health by ensuring the safety and effectiveness of medical devices and the safety of radiological products

CDRH Strategic Plan Our Vision Ensuring the health of the public through out the Total Product Life Cycle (TPLC)

CDRH Strategic Plan

Our Vision

Ensuring the health of the public through out the Total Product Life Cycle (TPLC)

CDRH Strategic Goals Goal 1: Public Health Impact Goal 2: Magnet for Excellence Goal 3: Knowledge Management Goal 4: Total Product Life Cycle (TPLC)

Goal 1: Public Health Impact

Goal 2: Magnet for Excellence

Goal 3: Knowledge Management

Goal 4: Total Product Life Cycle (TPLC)

Strategic Plan Goals Priorities Focus Areas & Initiatives Scorecards & Budget Execution & Evaluation

In its most fundamental sense, execution is a systematic way of exposing reality and acting on it “ We don’t think ourselves into a new way of acting, we act ourselves into a new way of thinking” Execution

In its most fundamental sense, execution is a systematic way of exposing reality and acting on it

“ We don’t think ourselves into a new way of acting, we act ourselves into a new way of thinking”

How do we execute the strategic plan ? Project Management Plans Long term projects New initiatives Scorecards Performance in Key Result Areas (KRAs)

Project Management Plans

Long term projects

New initiatives

Scorecards

Performance in Key Result Areas (KRAs)

Meeting MDUFMA Performance Goals We're setting milestones for review… Scientific Review Scientific Review Interactive Review Filing Review Panel Planning Closeout Review Panel Go/No Go Panel Meeting Final Decision 320 days Major Deficiency Letter Clock Stops Consults Complete PMA Received Status Letter Filing Letter

Quality System for Application Review We're using quality systems to assure quality reviews… Focusing on selected cross-cutting areas e.g., biocompatibility Using retrospective (post-decision) peer assessments Assembling quality assessment teams Continuing with pilot program

Focusing on selected cross-cutting areas

e.g., biocompatibility

Using retrospective (post-decision) peer assessments

Assembling quality assessment teams

Continuing with pilot program

So why do we need a strategic plan? We’re using strategic planning to meet our challenges… Managing a changing workload Meeting changing stakeholder demands and expectations Making best use of our limited resources Conducting business in an open and transparent manner Looking beyond the next “fire drill”!

We’re using strategic planning to meet our challenges…

Managing a changing workload

Meeting changing stakeholder demands and expectations

Making best use of our limited resources

Conducting business in an open and transparent manner

Looking beyond the next “fire drill”!

And what do we need from you? Awareness Energy Ideas Patience Support

Awareness

Energy

Ideas

Patience

Support



Project Management Made Simple Conclusion Apply the Key Principles Know what you need Know when you need it Know what you can pay Follow the Guidelines Priorities Based Process Focused Aligned Integrated Results Driven Mitchell W. Manning Sr. [email_address] Chief Priorities Officer 252.714.3481 cell Priorities Limited LinkedIn.com

For other presentations and documents by Mitch: google “Mitchell Manning’s presentations on SlideShare” Project Management Made Simple The Corporate University Catalog Corporate Training for the Management Team Interview Skills Clinic Grant Writing Project Proposal Workbook Teambuilding for an FDA Inspection Our Leadership for an FDA Inspection Regulatory Compliance 2010 Process Mapping Career Development: A Fifty Year Process Working With People Mitch’s programs can be customized to your site, and your organization, and piloted within one week of contracting. Mitchell W. Manning Sr. [email_address] Chief Priorities Officer 252.714.3481 cell Priorities Limited LinkedIn.com

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