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Presntation Tips

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Education

Published on December 28, 2008

Author: amitesh_anand

Source: authorstream.com

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Presentation Do’s & Don’ts: Presentation Do’s & Don’ts A Personal View on Effective Presentations Hank Streeter All material, except as noted, © 2003-2005 by Harold Streeter Presentations are everywhere: Introduction 2 /27 Presentations are everywhere In your academic career Part of most curricula SE students, in particular, are expected to make presentations in several courses In your professional career Integral part of professional communication Important if you are an employee, absolutely critical if you are self-employed In your personal life Part of most organized activities Presentation qualities: Introduction 3 /27 Presentation qualities Targeted audience . Have you defined your audience? Background? Motivation? Clarity . How clear is the presentation to an audience member? Learnability . Can an audience member grasp the basics of your topic from the presentation? Memorability . Will an audience member remember some key points of the presentation? Knowledge transference . Can an audience member apply an aspect of your presentation? What we’ll discuss: Introduction 4 /27 What we’ll discuss Planning your presentation What to do before you begin filling in PowerPoint slides Designing your presentation Style and good practice guidelines Logistics and preparation Debugging your presentation and your knowledge Delivering your presentation What to do before, while, and after you present Goal: To help you achieve your targeted presentation qualities What we won’t discuss: Introduction 5 /27 What we won’t discuss Structuring your presentation Determined by presentation forum conventions and/or requirements Comprehensive mechanics of building a PowerPoint presentation University provides classes in using MS Office tools Specific language usage Planning Your Presentation: 6 /27 Planning Your Presentation Telling your story: Planning Your Presentation 7 /27 Telling your story A presentation is not a monologue, it is a conversation between you and the audience Although you do most of the talking, your audience is constantly giving you feedback Any topic whatsoever can be presented in an interesting, engaging manner Tip: Listen to Garrison Keillor ( A Prairie Home Companion ) Try starting out by describing your work to a (willing) relative, friend, or colleague Type of presentation dictates its style: Planning Your Presentation 8 /27 Type of presentation dictates its style Lecture Length: 1.5 to 3 hours Detail level: Very high. Reference material for class Audience: Specified prerequisite knowledge; motivated Conference presentation Length: 15-30 minutes Detail level: High. Focused on a single topic Audience: Most will be knowledgeable in the field; motivated SE Research Seminar: Very close to conference presentation Know your topic well!: Planning Your Presentation 9 /27 Know your topic well! Your topic is not limited to what is contained in your presentation Audience is free to ask any question related to any aspect of your work Review every idea, concept, or statement critically from every angle Be prepared to answer any related question Friends or colleagues—technical or otherwise—can be a great help Feedback on presentation qualities Presentation timing Presenter’s tools: Planning Your Presentation 10 /27 Presenter’s tools Storyboards Date from the early filmmaking days Use Post-It ® notes to sketch out your slide ideas Use a blank wall or whiteboard to work out sequencing PowerPoint tools Outliner . Excellent tool for capturing your stream-of-conscience thoughts quickly Slide tray . Provides a birds-eye view of your presentation and allows easy editing: insertion, deletion, and rearrangement Designing Your Presentation: 11 /27 Designing Your Presentation Basic formatting guidelines: Designing Your Presentation 12 /27 Basic formatting guidelines Cardinal rule: Keep it simple Choose a simple background. Complicated backgrounds compete with your material In a well-lit room, use dark type on a light background In a darkened room, use light type on a dark background Include: Number continuation slides in the title; e.g. (1/3) Section footer to help maintain location Running page number to help pacing Use 8 pt. font to minimize intrusion Getting your information across: Designing Your Presentation 13 /27 Getting your information across Give each slide a short, meaningful title Limit bullet items to three lines of text Follow up rules and definitions with an example Spell out acronyms the first time they are used Example: The Museum of Contemporary Art (MCA), is located at…. The MCA houses… If you can illustrate a concept with a figure, do so Turn off the slide background to gain more slide real estate, if needed Maurizio Cattelan (1/2): Designing Your Presentation 14 /27 Maurizio Cattelan (1/2) Maurizio Cattelan was born in Padua, Italy, in 1960. He did not attend art school but taught himself. He has had numerous group and individual exhibitions, both in Europe and in the U.S., beginning with an exhibition entitled ‘Strategie’ in Genoa in 1990. Felix is a twenty-six foot high and twenty-six foot long reproduction of domestic cat skeleton inspired by Sue, the Tyrannosaurus rex skeleton at the Field Museum in Chicago. Felix transforms an ordinary household pet into an ominous, threatening presence. Information adapted from MCA and eyestorm™ sources. Maurizio Cattelan (2/2): Maurizio Cattelan (2/2) Felix at the MCA Twenty-six feet high, twenty-six feet long Inspired by Sue, the Tyrannosaurus rex skeleton at the Field Museum Transforms a household pet into an ominous, threatening presence The Artist Born in Padua, 1960 Self-taught First exhibition: ‘Strategie’, Genoa, 1990 © Museum of Contemporary Art, Chicago © eyestorm Handling source code: Designing Your Presentation 16 /27 Handling source code Don’t display large amounts of source code! Use code snippets in a different font to illustrate important ideas: ListIterator listIterator = listItems.listIterator(); while ( listIterator.hasNext() ) { …Tasks performed on elements of listItems… } IMPORTANT! Always walk the audience through each step of the code Use callouts like this to highlight important items. Technology for DL students: 17 /27 Technology for DL students DL students need to provide some sort of narration with their presentations. The simplest approach is to record a sound directly into the presentation like this: Another option is to use Microsoft Producer for PowerPoint to record a synchronized audio/slide presentation Sample at my faculty Web site (requires IE 5.0+) Producer available free at: http://www.microsoft.com/office/powerpoint/producer/prodinfo/default.mspx Presentation length: Designing Your Presentation 18 /27 Presentation length Don’t overload the audience with information: More slides  more information How many slides? Depends upon information density of slides and presentation style Higher information density = fewer slides My rules of thumb: About 10-15 content slides per hour for lectures About twice that for conference presentations Determine your own rates through practice Keys to Being Well-Prepared: 19 /27 Keys to Being Well-Prepared Practice, practice, practice: Keys to Being Well-Prepared 20 /27 Practice, practice, practice Practice your presentation at least twice before your scheduled delivery date A lunch bunch with fellow students or colleagues is an ideal practice setting During practice: Take it seriously: do the presentation for real! Be open to criticism and suggestions Take notes and make revisions as soon as possible Have someone record time spent on each slide Advance logistics: Keys to Being Well-Prepared 21 /27 Advance logistics Create a time-based checklist: Arrangements for special facilities What you need and what needs to be done before you arrive What needs to be done when you arrive Any post-presentation tasks that might be needed If you need special facilities, notify the appropriate parties well in advance If possible, check out the facilities beforehand to be sure they work properly The Big Day: 22 /27 The Big Day Before you arrive: The Big Day 23 /27 Before you arrive Consult your checklist of what you need and what you need to do Load your presentation on a Web-accessible site Create a copy of your presentation and any related files on floppy, flash drive, and/or CD Not all PCs have accessible USB ports! Bring an extension USB cord for your flash drive! If you’re using a laptop, don’t forget the power adaptor, network adaptor, floppy, and CD drive If you’re using handouts, copy and collate them well in advance Before you present: The Big Day 24 /27 Before you present Load your presentation onto the presentation machine Preview all the slides, if possible Technical risk areas include: Fonts Diagrams and graphics Animation If using a laptop: compatibility with display device Confirm that any special facilities still work During your presentation: The Big Day 25 /27 During your presentation Manage your presentation, audience, and time Walk through your agenda and indicate when questions will be appropriate Don’t hide behind the desk—interact with your audience and your slides Scan the audience and make eye contact Walk your audience through each element of each slide Try not to read from the slide—paraphrase instead Monitor your time with clock and slide number Questions: The Big Day 26 /27 Questions Answer questions to the best of your ability Repeat question if the speaker is soft-spoken Think before you answer If appropriate, identify an educated guess as such Don’t fabricate! “I don’t know” is an acceptable answer You may need to judge if a line of questioning is appropriate To maintain momentum, defer extensive questioning until after the presentation After your presentation: The Big Day 27 /27 After your presentation Let your audience know when you are finished Open the floor to questions Scan the room to be sure everyone has a chance Avoid letting one or two persons dominate the comments or questions Leave the presentation system in a ‘clean’ state for the next presenter Attend to any post-presentation tasks

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