Presentation Technique - TRAINING

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Information about Presentation Technique - TRAINING
Business & Mgmt

Published on July 11, 2009

Author: KenKanaidi

Source: slideshare.net

Description

Advanced Management Skill For Secretaries Training

Presentation Technique MBT CONSULTANT MANAGEMENT TRAINING PROVIDER Bandung, 13-15 Juli 2009 By : Kanaidi, SE., M.Si LOGO kana_ati@yahoo.com

Prepared for your Successful Presentation  Place - layout setting and equipments  Materials Presentation and Products  Your Personality and Mentality  Audiences or participants

Place - layout setting

4 Key Factors for a Successful Presentation 1. Timing 2. Attention span 3. Personal approach 4. Practice

1. Timing Do not ramble on during a presentation Remember: One Minute per Slide as Guideline

2. Attention Span: Audience attention fluctuates Voice Repeat ideas key A Jokes T T E N T I O N TIME

3. Personal Approach Personal features of the presenter can make or break presentation A. Gesture B. Voice C. Eye Contact D. Breathing

3A. Gesture Important in nonverbal communication  Emphasize points  Highlights  Audience attention  Vary gesture  Important elements  Position of speaker  Position of transparencies  Not too much movement

3B. Voice Critical part of a verbal presentation  Volume—speak to be heard  Modulation— vary the voice  Pause—make emphasis with pause

3C. Eye Contact Look at each member of your audience  Involvement  Trust/support  Interest  Spontaneous reaction

3D. Breathing Breathing during presentation is different from normal breathing  Breathe deeper for  Volume  Control  Emphasis  Don't lose your breath or you will drown in mid-air

Elements of an Oral Presentation Good visual aids Logical sequence

Why Do We Need Visual Aids?  Crystallize ideas  Keep speaker on track  Generate interest  Help information retention Use visual aids to maximize the effectiveness of your presentation

Visual Aid Rules  Keep it simple (Outlines & Slide Structure)  Minimize words and Use large fonts  List key/main points  Use exact phrasing (good Spelling and Grammar)  Use good Color and Background/Graphs  Prepare handouts

Prepare a Presentation in a Logical Sequence 1. Situation 2. Theme 3. Storyline 4. Storyboard 5. Master 6. Production 7. Practice 8. Evaluation

1. Situation Consider the audience carefully  How big?  Who?  Level of knowledge?  Level of interest?  Resistance?  Time?

2. Theme Define your theme in one short sentence  Be concise  Be direct

Tips 6 KIAT Presentasi Efektif dengan POWERPOINT 1. Gunakan Kalimat Sederhana 2. Gambar Bermakna Ribuan Kata 3. Kuasai Topik Presentasi Secara Detail 4. Berceritalah Saat Presentasi 5. Konten Dalam Presentasi Sangat Penting 6. Hargai Audiens Anda www.themegallery.com

To be Covered  Outlines  Slide Structure  Fonts  Colour  Background  Graphs  Spelling and Grammar  Conclusions  Questions

Outline  Make your 1st or 2nd slide an outline of your presentation  Ex: previous slide  Follow the order of your outline for the rest of the presentation  Only place main points on the outline slide  Ex: Use the titles of each slide as main points

Slide Structure – Good  Use 1-2 slides per minute of your presentation  Write in point form, not complete sentences  Include 4-5 points per slide  Avoid wordiness: use key words and phrases only

Slide Structure – Good  Show one point at a time:  Will help audience concentrate on what you are saying  Will prevent audience from reading ahead  Will help you keep your presentation focused

Good Fonts  Use at least an 18-point font  Use different size fonts for main points and secondary points  this font is 24-point, the main point font is 28-point, and the title font is 36-point  Use a standard font like Times New Roman or Arial

Good Colour  Use a colour of font that contrasts sharply with the background  Ex: blue font on white background  Use colour to reinforce the logic of your structure  Ex: light blue title and dark blue text  Use colour to emphasize a point  But only use this occasionally

Good Background Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

Good Graphs  Use graphs rather than just charts and words  Data in graphs is easier to comprehend & retain than is raw data Items Sold in First Quarter of 2002  Trends are easier 100 to visualize 90 in graph form 80 70 60  Always title 50 Blue Balls Red Balls 40 your graphs 30 20 10 0 January February March April

Spelling and Grammar  Proof your slides for:  spelling mistakes  the use of of repeated words  grammatical errors you might have make  If English is not your first language, please have someone else check your presentation!

 Presentation with photos

Products

Bandung, 13-15 Juli 2009 By : Kanaidi, SE., M.Si LOGO www.themegallery.com kana_ati@yahoo.com

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