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Presentation on Communication

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Information about Presentation on Communication
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Published on January 15, 2009

Author: guesta3562

Source: slideshare.net

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Communication is an integral part of our life. We use our communication skills while reading, writing, speaking, and listening. Almost the whole day is spent in communicating with others. Communications with others is critical. None of our day to day activities whether personal or professional can be completed without communicating. We keep communicating may be verbally or through writing to our friends, family members or professional colleagues. However, has it ever happened with you that someone to whom you were communicating asked you a question, “What do you mean” or “What you want me to do”? Sometimes you must have found yourself saying, “But I mean to say”, or someone who is talking to you says, “No, No, what I wanted to say”. Have you ever found yourself saying to your superior about your subordinate, “Sir, I told him several times, but I don’t know why he does not listen? Or “I don’t know why he does not do it”? All these questions and statement point out only one thing and that is, “Communication is not as easy as we think it is”.

It is very rightly said, “Communication is done by the listener”, as whatever the other person makes out of the message only that can be considered as the message communicated by the speaker. The book, ‘Why My Horse Doesn’t Listen’ will help you understand all those situations that affect your performance while communicating with others.
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“Why My Horse Doesn’t Listen” You can take a horse to the pond but cannot make it drink”, is an old proverb. Similarly You can speak a lot, however, what gets communicated, depends upon how one listens. A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Has anyone ever asked you, • “What do you mean?” • “What do you want me to do”? Did anyone tell you, • “But I mean to say”, Or someone who is talking to you says, • “No, no, what I wanted to say . . .” Have you ever found yourself talking to your superior, • “I told several times, I don’t know why he doesn’t listen” Or • “I don’t know why he does not do it”? A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Listening is • Foundation of effective Communication. • Key to win friends, • A tool to improve relationship with Spouse/Superior/Subordinates, Communication: an effective tool for a rewarding Professional Career & Successful personal and social life. • Helps you boost business profits, • Facilitate advancement of your career A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” ‘Why My Horse Doesn’t Listen’ will help you to Communicate effectively in all spheres of your life, H: Communicating at Home O: Communicating at Office R: Communicating with Relatives S: Communicating with Seniors, Subordinates & Spouse E: Communicating with External world A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Communication is a two way process A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Your posture communicates even before you start communicating through words A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Unless you get his attention, how can you communicate with him? A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” You may wear the most expensive clothes you have in your wardrobe, yet people may not notice it and may even fail to notice your presence. This may be because you are feeling down, unhappy or depressed A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Let me speak first… A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” When this meeting will get over. I am getting bored. A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” “God has given you one face and you make yourself another.” Shakespeare A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Never point your finger at somebody, as this makes you look harsh or angry. A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Why is he saying so. I am sure, he must have some personal interest in it. A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Adult Dr. Eric Berne has used the term adult to depict the Persona of an individual who is grown up, is rational, and talks reasonably but assertively. The persona of Lord Krishna symbolizes Dr. Eric Berne’s definition of an adult. Arjuna asks Lord Krishna, “Keshav, I have never seen you either extremely happy or disturbed in any situation.” Lord Krishna answered, “Because I never react, rather I always act. A reaction is always uncontrolled, which makes people either extremely happy or disturbed depending upon the situation, whereas an act is always planned and controlled. Since, I know the outcome of my act in advance it doesn’t surprise me. Hence, you will always find me calm and composed.” A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Complementary Transaction Cross Transaction A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Let me find out, do I look angry or pleasant, while talking to others. ? A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Tips for Improving Listening Skills • Stop talking • Always look at the person speaking to you • Show interest in what the other person is saying • Visualize the other person’s viewpoint • Speak only affirmatively while listening • Don’t interrupt • Try to discover the meaning • Use the other person’s words while answering or responding • Take notes A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Communication gap or failure to communicate? The Barriers – Originating from the Receiver’s Side • Not paying attention • Preconceived notions about the speaker • Mind reading • Passivity • Selective listening • Interfering A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” The Barriers – Originating from the Sender’s Side • Message vague in sender’s mind • Bad Timing • Inappropriate medium or language • Inappropriate voice modulation, tone, non-verbal • Too much or too little • Aggressive or submissive • Usage of appropriate words A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Navarasa - The Nine Human Emotions • Shaantha (peace or serenity) • Haasya (Happiness or Joy) • Karuna (Sadness or compassion) • Roudra (anger) • Veera (courage) • Bhayaanaka or Dar (fear) • Bheebhatsya (disgust) • Adbhutha (wonder or surprise) • Shringaara (love) A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Different Situations Demand Different Technique • Communicating without INTENTION • Communicating to KILL TIME • Communicating OPINIONS • Communicating Through EMOTIONS • Communicating to MANIPULATE • Communicating to MOTIVATE • Communicating with UNDERSTANDING A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” “Berukhi ke saath sunana dard-e-dil ki dastan, woh kalai mein tera kangan ghumana yaad hai” (If someone’s beloved is not interested in listening to his problem, she shows her displeasure by fiddling with her jewelry). A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Communication – Styles • AGGRESSIVE: “ONLY I Matter, you don’t” • SUBMISSIVE: “ONLY YOU Matter, I don’t”. • ASSERTIVE: “NOT ONLY I Matter but YOU TOO” A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Inadequate Behavior Non – Assertive Behavior Non – Assertive Behavior Consequences of Self Doubt Disturbed Feelings Non-Assertive Behavior Self Doubt Disturbed Feelings Non – Assertive Behavior A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Barriers to Written Communication • If the tone of your message suggests, you are instructing • If the tone of your communication is threatening • If your communication projects you being high-minded • If your communication display you being authoritative • If the tone of your communication is commanding • If your communication makes your listener feel being evaluated A Presentation by Vivek Mehrotra

“Why My Horse Doesn’t Listen” Email Etiquette While emailing do you • Keep your mails short and simple? • Keep in mind the correct usages of grammar, punctuation, & spellings? • Read and re-read your mail before finally sending it? • Format your mail to make it look attractive and impressive? • Highlight key sentences either by using bold or different colors? • Respond immediately to mails as soon as you receive them? • Attach large attachments or ZIP the file before attaching? • Delete some of the trail mails in between, which were just forwarded? • Change the ‘subject’ of your mail every time the same mail is forwarded? • Carefully choose options such as, ‘Reply all’, ‘URGENT & IMPORTANT’? A Presentation by Vivek Mehrotra

CONTENTS • Foreword • Preface • Acknowledgments • How to Make Best Use of This Book? 1 Communication – An Introduction 11 Communication – Written 2 Communication – The Process 12 Communication – Email Etiquette 3 Communication – Body Language 13 Communication – Presentation Skills 4 Communication – Listening 14 Tips for improving Verbal Comm. 5 Communication – Barriers 15 Telephone Etiquette 6 Communication – NLP 16 Exercise 1: Test Your HORSE Sense 7Communication – JoHari Windows 17 Ex.2: How good a LISTENER are you? 8 Communication – T.A. 18 Key: Test Your HORSE Sense 9 Communication – Emotions 19 Key: How good a LISTENER are you? 10 Communication – Styles 20 Answer Sheet – Body Language

Published by: VIVA Books Pvt. Ltd. ISBN 81-309-0616-3 192 pages, Rs. 195/- 4737/23 Ansari Road, Daryaganj, New Delhi 110 002, India, (9111-42242200, 42242214) vivadelhi@vivagroupindia.net 215-216, New Apollo Estate, IInd Floor, Mogra Lane, Andheri (E), Mumbai 400 069 vivamumbai@vivagroupindia.net Jamal Fazal Chambers, 26 Greams Road, Chennai 600 006 vivachennai@vivagroupindia.net B 103 Jindal Towers, 21/1A/3 Darga Road, Kolkata vivakolkata@vivagroupindia.net 7, Sovereign Park Apts. 56-58, K.K. Road, Basavanagudi, Bangalore 560 004 vivabangalore@vivagroupindia.net 101-102, Moghal Marc Apts. 3-4-637 to 641, Narayanguda, Hyderabad 500 029 vivahyderabad@vivagroupindia.net

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