presentation CF30 11 07r

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Information about presentation CF30 11 07r
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Published on March 30, 2008

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Thailand-EC Cooperation (TEC) Facility Programme:  Thailand-EC Cooperation (TEC) Facility Programme Official Launching / Information session 30 November 2007 SUMMARY OF PRESENTATION:  SUMMARY OF PRESENTATION Introduction Results of the Small Projects Facility Programme Overview of the TEC Facility Call for Proposals Eligibility Criteria Applicants Actions Costs Evaluation of Applications Feedback to Applicants Further Information Introduction 01:  Introduction 01 The objective of the programme is to strengthen and diversify the relationship between the European Community and Thailand in a wide range of areas to deepen the economic, political and cultural partnership between the EU and Thailand. The project purpose is to improve the mutual understanding and joint visibility of the EU and Thailand by promoting civil society dialogue and facilitating interactions in the areas of Lot 1: Trade and investment, integration into the regional and world economy; Lot 2: Science and technology, research and higher education and; Lot 3: Environment Introduction 02:  Introduction 02 Mechanism for achieving the goals of the programme Demand-driven approach Funds delivered through competitive Calls for Proposals Open to eligible Thailand-based organisations Small, limited-duration projects Strategic importance and mutual interest to Thailand and the EU 1 Call for Proposals with two (2) deadlines in 2008 with total EU funding of €2.6 million. SPF:  SPF 28 grants awarded CfP 2005: 18 & CfP 2006: 10 Total value of projects: € 5 365 531.63 Total EC contribution: € 3 865 117.14 (72%) Beneficiaries contribution: € 1 500 414.49 (28%) SPF Grants by sector of activities:  SPF Grants by sector of activities Food Safety 7 projects Other EU regulations/ WTO regulations 9 projects New products/ market development 8 projects Energy 4 projects TEC Facility Call for Proposals 01:  TEC Facility Call for Proposals 01 Details of Call for Proposals Call published: 17 September 2007 Indicative EC contribution: €2.6 million (Bt 125 M) All information in Guidelines for Applicants All information on the website: http://www.deltha.ec.europa.eu/home.htm Call for Proposals 01:  Call for Proposals 01 Call for Proposals 01:  Call for Proposals 01 Call for Proposals 02:  Call for Proposals 02 Indicative allocation of funds by lot distribution: Lot 1: Trade and Investment, integration into the regional an world economy: EUR 1 200 000 Lot 2: Science and Technology, research and higher education: EUR 700 000 Lot 3: Environment: EUR 700 000 Call for Proposals 03:  Call for Proposals 03 2 Deadlines for Applications: Monday 07 January 2008 16:00 hours Bangkok local time Tuesday 06 May 2008 16:00 hours Bangkok local time Any application submitted after the first deadline will be automatically included in the next batch of applications Call for Proposals 04:  Call for Proposals 04 Size of grants Any grant awarded under this programme must fall between the following minimum and maximum amounts: minimum amount: EUR 30 000 maximum amount: EUR 200 000 In addition, no grant may exceed 75% of the total eligible costs of the action (see also section 2.1.4). The balance must be financed from the applicant's or partners' own resources, or from sources other than the European Community budget or the European Development Fund. Call for Proposals 05:  Call for Proposals 05 Duration of actions ≤ 18 months Actions should take place in Thailand Applicants may submit more than one proposal Applicant may be awarded more than one grant Eligibility criteria:  Eligibility criteria There are three sets of eligibility criteria, relating to: organisations which may request a grant (the applicants) actions for which a grant may be awarded types of cost which may be taken into account in setting the amount of the grant. Applicants 01:  Applicants 01 To be eligible, applicants must: be non-profit-making legal entities and; be Thailand based (i.e.: legally registered in Thailand); be Trade Intermediaries, Public Administrations or civil society and; have their headquarters in the European Union or Thailand and; be directly responsible for preparing and managing the action, have capacity to manage the action proposed; Applicants 02:  Applicants 02 Potential applicants may not participate in calls for proposals or be awarded grants if: they are bankrupt or being wound up….. they have been convicted of an offence concerning professional conduct….. they are guilty of grave professional misconduct……. ……………………… See Guidelines for Applicants for full details Applicants 03:  Applicants 03 Applicants may act individually or in consortium with partner organisations. Preference for partners to enhance EU-Thai dimension. Other organisations – Associates do not receive funding from the grant. Applicants 04:  Applicants 04 Applicants (lead organisation) Partners Design & implement the action Have the same qualifications as the ‘’applicants” except location of HQs Costs incurred by Partners are eligible costs Associates (cannot receive funding) Subcontractors (subject to procurement rules; and ≤ 20% of contract value) Types of action 01:  Types of action 01 Eligible types of action: training, educational and capacity building activities; studies; media events and media products; business-related research activities (provided they are non-profit making); conferences, seminars and workshops (provided they are not individual sponsorships); other activities that promote the image of the EU and Thailand as models or examples of best or unique practice. Types of action 02:  Types of action 02 The following types of action are ineligible: individual scholarship / sponsorships for workshops, seminars, studies, training…. activities in the scope of other EU-Thai co-operation programmes (Asia Invest, etc) initiatives which are the normal preserve of the regular bilateral contacts between Thailand and individual Member States of the EU; humanitarian or emergency assistance activities; revenue-producing activities, including feasibility studies and market research which are the normal prelude to commercial ventures profit-making activities (feasibility study) Lot 1: Trade and investment, integration into the regional and world economy - 01:  Lot 1: Trade and investment, integration into the regional and world economy - 01 Eligible Actions must fall into the following areas/themes Areas covered by EU legislations which may affect bilateral trade and investment -environment (WEEE/ROHS) -food safety (Hygiene, EU food law) -product safety (CE) -chemicals (REACH) -energy (EUP) - etc. Lot 1: Trade and investment, integration into the regional and world economy - 02:  Issues related to the preparation of the ASEAN-EU FTA: The objective is to increase the private sector’s understanding on the implications resulting from of multilateral, regional or bilateral trade liberalisation. Activities may take the form of small-scale technical assistance, seminars, workshops, conferences and research initiatives which should lead to recommendations to authorities. Possible topics can relate to issues currently under negotiation or issues that might be negotiated in the future. Lot 1: Trade and investment, integration into the regional and world economy - 02 Lot 1: Trade and investment, integration into the regional and world economy - 03:  Lot 1: Trade and investment, integration into the regional and world economy - 03 3. Support to market development (Activities increasing networking and mutual co-operation among EU and Thai trade intermediaries; Activities increasing awareness of the EU in Thailand; Organisational skills and networking capacity; Business and strategy management; technical training: market access, product marketing, manufacturing, technology, research & development…) All actions should include a EU-Thailand dimension. Lot 2: Science and technology, research and higher education - 01 :  Lot 2: Science and technology, research and higher education - 01 Support for sciences and technology and research exchanges establishing areas of collaboration in high quality and international standards and qualifications: Activities should focus on enforcing partnerships and establishing mechanisms for the exchange of science/technology information, and know-how and best practices, between higher education institutions and the scientific communities of both partners. Lot 2: Science and technology, research and higher education - 02:  Lot 2: Science and technology, research and higher education - 02 Institutional development to enhance mobility and Quality Assurance Systems (QA). Activities should retain diversity and strengthen EU-Thailand collaboration, with an ASEAN regional perspective. Activities could focus on the: implementation of Credit Transfer Systems and mutual recognition of degrees; enforcement of existing QA or introduction of new QA in priority areas where such do not already exist; development of a common platform for higher education development Lot 2: Science and technology, research and higher education - 03:  Lot 2: Science and technology, research and higher education - 03 Human Resources Development to upgrade the skills of university staff and administrators so that Thai universities can better integrate the internationalisation programmes. Activities could focus on capacity building in: research planning, international liaison, and knowledge-based management Lot 3: Environment - 01:  Lot 3: Environment - 01 Capacity building for environmental integration, including capacity to: integrate the environment in national and regional (ASEAN) development strategies and improve environmental policy analysis; start implementing obligations and commitments under global or regional environmental conventions, initiatives and processes; and strengthen natural resources research and management. Lot 3: Environment - 02:  Lot 3: Environment - 02 2. Contribution to Multilateral Environmental Agreements (MEAs) implementation, for example: Climate change: activities that will increase knowledge and facilitate the development of mitigation measures (e.g. GHG emission reduction/CDM projects) and adaptation measures. Sound chemicals and wastes management - Basel Convention on hazardous wastes, the Rotterdam and Stockholm Conventions on chemicals Management Costs 01:  Costs 01 Only eligible Costs can be taken into account for a grant. These costs must: be necessary for carrying out the action Comply with the principles of sound financial management have actually been incurred be recorded in the Beneficiary’s accounts or tax documents, be identifiable and verifiable, and be backed by originals of supporting documents. Cost 02:  Cost 02 Examples of eligible direct costs are: the cost of staff assigned to the action; travel and subsistence costs for staff taking part in the action; the cost of purchasing equipment; the cost of consumables and supplies; subcontracting expenditure; Costs arising from the requirements of the contract See Guidelines for Applicants for full details Costs 03:  Costs 03 Eligible indirect costs (overheads) A lump sum not exceeding 7% of the total direct eligible costs of the Action to cover the administrative overheads incurred to implement the Action. Cannot include costs assigned to another heading of the contract budget. No contingencies foreseen under this programme. Costs 04 :  Costs 04 In kind contribution Can be made by the Beneficiary or the partners If any, it has to be listed in the annex of the contract Is NOT an eligible cost Submission 01:  Submission 01 Submission of Applications Download application form and annexes from EU-Thai Economic SPF website www.deltha.ec.europa.eu Applications must be typewritten Application must be in English. Submission 02:  Submission 02 Sending of the applications: Applications in a sealed envelope, must show the reference number of the call for proposals The full name and address of the applicant The words “not to be opened before the opening session” and “ห้ามเปิดซองก่อนถึงเวลาที่กำหนด” Submission 03:  Submission 03 by registered mail, courier or by hand-delivery to: Delegation of the European Commission to Thailand Kian Gwan House II, 19th Floor 140/1 Wireless Road, Lumpini Bangkok 10330, Thailand Applications by fax or e-mail or to other addresses are not acceptable Applications must be submitted in one original and three copies. Concept note, application form, budget and logical framework also in electronic format on CD-ROM. Submission 04:  Submission 04 Deadline for the receipt of applications: 07 January 2008 at 16:00 hours Bangkok local time 06 May 2008 at 16:00 hours Bangkok local time Applications submitted after the first deadline will automatically be included in the next batch of applications. Applications received after the last deadline will be automatically rejected Evaluation 01:  Evaluation 01 Applications will be examined and evaluated by the European Commission according to 4 steps Step 1: OPENING SESSION AND ADMINISTRATIVE CHECK Step 3: EVALUATION OF THE APPLICATION FORM Step 2 : EVALUATION OF THE CONCEPT NOTE Step 4: ELIGIBILITY OF THE APPLICANT AND PARTNERS AWARD OF THE CONTRACT Rejected Rejected Rejected Rejected Evaluation 02:  Evaluation 02 STEP 1: OPENING SESSION + ADMINISTRATIVE CHECK The following will be assessed: The deadline has been respected. If the deadline has not been respected the proposal will automatically be rejected. The application form satisfies all the criteria mentioned in the Checklist (Section V. of the grant application form). If any of the requested information is missing or is incorrect, the proposal may be rejected on that sole basis and the proposal will not be evaluated further. Evaluation 03:  Evaluation 03 Before submission, please verify that the application is completed by comparing it with the checklist => The Application must contain: The concept note The application form The budget of the action The Checklist (Section V of the grant application form) completed and signed and the Declaration by the applicant (Section VI of the grant application form) completed and signed Evaluation 04:  Evaluation 04 STEP 2: EVALUATION OF THE CONCEPT NOTE evaluation of the relevance of the action, its methodology and sustainability, as well as of the operational capacity and expertise of the applicant The concept note will be given an overall score out of 50 Evaluation 05:  Evaluation 05 STEP 3: EVALUATION OF THE APPLICATION FORM evaluation of the quality of the proposals, the proposed budget and of the capacity of the applicant and his partners. two types of evaluation criteria: The selection criteria: to evaluate the applicants' financial and operational capacity The award criteria: to evaluate the quality of the proposals submitted in relation to the objectives and priorities set Evaluation 06:  Evaluation 06 STEP 4: ELIGIBILITY OF THE APPLICANT AND PARTNERS Eligibility verification based on supporting documents The Declaration by the applicant (Section VI of the grant application form) will be cross-checked with the supporting documents provided by the applicant. Any missing supporting document or any incoherence between the Declaration by the applicant and the supporting documents may lead to the automatic rejection of the proposal on that sole basis. Evaluation 06:  Evaluation 06 Applicants pre-selected are requested to supply the following supporting documents in order to allow the European Commission to verify the eligibility of the applicants and their partners: The statutes or articles of association of the applicant organisation and, if any, of each partner organisation. Copy of the applicant’s most recent annual report and latest accounts (the profit and loss account and the balance sheet for the previous financial year for which the accounts have been closed). Legal entity sheet (see annex D) duly completed and signed by the applicant A financial identification form (see Annex E) certified by the bank to which the payments will be made. Feedback 01:  Feedback 01 *Provisional date. All times are in the time zone of the country of the Contracting Authority Feedback 02:  Feedback 02 What will happen if your application is chosen for funding ? you will be offered a contract Details will be negotiated based on the findings of the Evaluation Committee Signature of the grant contract Following signature, 80% of the Commission grant will be paid as advance The remaining 20% will be paid after EC approval of a final report Feedback 03:  Feedback 03 What to do if your application is not chosen for funding ? Review reasons given in letter from EC Await the next Call for Proposals, verify that your sector/theme are still valid and submit revised proposal. Further Information:  Further Information Question and Answer session. Subsequent questions may be sent by e-mail or by fax no later than 21 days before the deadline for the receipt of proposals E-mail address: delegation-thailand-FCS@ec.europa.eu Fax: +66-2-2559113 Replies will be sent no later than 11 days before the deadline for the receipt of proposals. Questions that may be relevant to other applicants, together with the answers, will be published regularly on the internet at http://www.deltha.ec.europa.eu/home.htm Grant Application Form:  Grant Application Form Part A. Concept Note 1. Relevance of the Action 2. Description of the Action and its effectiveness 3. Sustainability of the Action Part B. Full Application Form Annex A: Grant Application Form:  Annex A: Grant Application Form Grant Application Form contains 7 sections: Section I: The Action Section II: The Applicant Section III: Partners of the applicant participating in the Action Section IV: Associates of the applicant participating in the action Section V: Checklist Section VI: Declaration by the applicant Section VII: Assessment Grid Section I: The Action:  Description 1.1. Title 1.2. Location (s) 1.3. Cost of the action and amount requested from European Commission Section I: The Action Section I: The Action:  Description 1.4. Summary Total duration of the action Objectives of the action Partner (s) Target group (s) Final beneficiaries Estimated results Main activities 1.5. Objectives Overall objectives Specific objectives Section I: The Action 1. Description:  1.6. Relevance of the action - general and detailed presentation / analysis of the problems / their interrelation at all levels - detailed description of the target groups, final beneficiaries and estimated number - identify clearly the specific problems to be addressed by the action / the perceived needs and constraints of the target group - demonstrate the relevance of the action to the needs and constraints in general of the target country (ies) or region (s) and to the target groups/final beneficiary groups in particular and how the action will provide the desired solutions, in particular for the targeted beneficiaries and population - demonstrate the relevance of the action to the priorities and requirements presented in the Call Guidelines Section I: The Action 1. Description 1. Description:  1. Description Section I: The Action 1.7. Description of proposed action: - Overall Objective and the Propose of the Action - Outputs and expected results - The proposed activities and their effectiveness 1.8. Methodology 1. Description:  1. Description The duration of the action will be ___ months. Section I: The Action 1.9. Duration and action plan 1. Description:  1. Description Section I: The Action 1.10. Sustainability - Risk analysis - Contingency plan 1.11. Logical Framework Section I: The Action:  Section I: The Action 2. Budget for the action In the budget, overheads do not exceed 7% of direct eligible costs; 75% 25% Slide57:  Section I: The Action 3. Expected sources of funding Fill in Annex B - Budget (worksheet 2) to provide information on the expected sources of funding for the action. Slide58:  Section I: The Action 4. Experience of similar actions To provide a detailed description of actions managed by the organisation over the past three years. Section II: The Applicant:  Section II: The Applicant Identity Profile Capacity to manage and implement actions List of the Management Board /Committee of your organisation Section III: Partners of the Applicant participating in the action:  Section III: Partners of the Applicant participating in the action 1. Description of the partners 2. Partnership statement Section IV: Associates of the Applicant participating in the action:  Section IV: Associates of the Applicant participating in the action - To be completed for each associated organisation. Section V: Check list:  The correct grant application form, published for this call for proposals, has been used The proposal is typed and is in English One original and 3 copies are included An electronic version of the proposal (CD-Rom) is enclosed Section V: Check list Section V: Check list:  Section V: Check list Each partner has completed and signed a partnership statement and the statements are included. Please indicate “Not applicable” (NA) if you have no partner The budget is presented in the format requested, is expressed in € and is enclosed The logical framework has been completed and is enclosed The duration of the action is equal to or lower than 18 months (the maximum allowed) Section V: Check list:  Section V: Check list The duration of the action is equal to or shorter than 18 months (the maximum allowed) The requested contribution is equal to or higher than 30 000 EURO (the minimum allowed) The requested contribution is equal to or lower than 200 000 EURO (the maximum allowed) The requested contribution is equal to or lower than <75 %> of the total eligible costs. The Declaration by the applicant has been filled in and has been signed. Section VI: Declaration by the Applicant:  Section VI: Declaration by the Applicant The applicant, represented by the undersigned, being the authorised signatory of the applicant, including every partner, hereby declares that: …. …. …. …. Section VII: Assessment Grid:  Section VII: Assessment Grid - for transparency; serving as guidelines - to be used by the Contracting Authority Download application form and annexes from Thailand-EC Cooperation Facility website: www.deltha.ec.europa.eu Envelope Sample:  Envelope Sample Ref. No. EuropeAid/126031/L/ACT/TH Delegation of the European Commission to Thailand Kian Gwan House II, 19th Floor 140/1 Wireless Road Lumpini Bangkok 10330, Thailand "Not to be opened before the opening session" “ห้ามเปิดซองก่อนถึงเวลาที่กำหนด” (Applicant’s full name and address of the applicant) Slide68:  Main reasons of rejection At the administrative evaluation: Proposal not submitted by registered mail Proposal not submitted in English Supporting documents not submitted Supporting documents not submitted in original or certified copies Supporting documents not submitted in English Partnership statement and declaration by the applicant not filled and/or signed Applicant and/or partners not eligible Themes of the proposed action not eligible Lessons learned Slide69:  Lessons learned At the technical evaluation: Proposal not relevant to the priorities of the programme Target groups not enough defined No European – Thai dimension Other proposal with the same objective gets higher scores Conclusion 01:  Conclusion 01 Next Steps Begin preparing an application for the Call Review the Guidelines for Applicants Carefully complete the checklist before submitting your proposal Contact the delegation staff for further information Conclusion 02:  Conclusion 02 The Delegation staff can: Inform on details of Call for Proposals Advise on how to complete applications _________ The Delegation staff cannot discuss details of individual applications Slide72:  Thank You For Your Attention

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