Planning the Future and Preserving the Past: Emerging Technology in the Library's Reilly Learning Commons and Digital Collections

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Published on February 27, 2014

Author: kristenyt



Joint presentation with Sheli McHugh at the February 27, 2014 University of Scranton IT Forum.

Throughout the Weinberg Memorial Library’s 20th Anniversary celebration in 2012-2013, Dean Charles Kratz reflected on the idea of looking back while also looking forward, preserving the history and heritage of the University while also sustaining and advancing innovative research, teaching, and learning at the University. To fulfill this dual role, the Library has collaborated extensively with Information Resources on technology tools, from hardware and software to wiring and wireless infrastructure. In this presentation, Learning Commons Coordinator Sheli McHugh will discuss the ongoing development of the technology-rich Reilly Learning Commons (scheduled to open in Fall 2014), while Digital Services Librarian Kristen Yarmey will share the Library's progress and long-term plans for capturing, preserving, and providing access to born digital resources, such as University records, publications, and web pages, as well as digitized materials from the Library's Archives and Special Collections.

Digital Collections at the Weinberg Memorial Library Kristen Yarmey IT Forum 2014-02-27

Who We Are • • • • Digital Services Librarian – Kristen Yarmey Digital Services Assistant – David Hunisch Systems Specialist – Jennifer Galas Brilliant students – April Francia and Justin Goreschak • With help from others in the Library: – – – – Archives and Special Collections Technical Services Systems Administration • And others on campus: – – – – Information Resources External Affairs Development/Alumni Provost’s Office

Digitization (where it all began)

Now • ≈ 1.25 TB, ≈ 170,000 items • University Archives – Yearbooks, Aquinas, course catalogs, commencement programs, newspaper clippings, theses, photos, oral histories… – Partnering with PR on press releases, clippings, subject/bio files • Special Collections – – – – Zaner-Bloser Penmanship Abe Plotkin Papers Local History Books Mining Reports

Now • In house – Photographs – Documents – Negatives – Slides • Outsource – Bound volumes – Oversized materials

Future • University Archives – – – – – More photos Full runs of yearbooks, Journal, Record Middle States reports Early student records … • Special Collections – – – – – Passionists Medieval Manuscripts Visiting Nurse Association Pacinelli Collection … • Digitization by: – – – – Campus and community partners Faculty and other scholars Donors Citizen archivists

Born Digital

Now • Student publications – Masters and honors theses – Aquinas – Esprit and Discourse • University publications – Course catalogs – Journal, Record, and Ignite • Special events – Partnered with PR on Quinn Inauguration invitations, programs

Future • Photographs – Terry Connors Collection – PR Image Collection • Records – Policies, reports, meeting minutes, handbooks – Middle States documents • Email – Campus announcements • Special Collections

Web Archiving

Goals • Preserve dynamic content • • • • • Text Images Animation Video … • Preserve context • • • • Hyperlinks Embedded media Document method and date of capture Relate to prior and later versions • Provide access • Full text search • Browsability • User-friendly interface

Now • Archive-It partnership – Thanks to Provost’s Office and PIR! • Quarterly crawls of most URLs • Weekly crawls of Royal News • Wayback Machine content back to 2000!

Future: • Social media – Facebook – Twitter – YouTube – Flickr • Task Force on web archiving? • Cross-search web archives and digital collections

Digital Asset Management (where we put stuff)

Thanks to Systems & Operations!

Description • Customized schemas for specific collection needs • Based on Dublin Core • OAI-PMH enabled

Encore Harvester


Google… kind of

Social Media

Future • Linked data • Digital Public Library of America

Digital Preservation (the long run)

Right Now • Workstation holds full resolution repository • Onsite backup to external drives • Offsite backup via Jungle Disk to Amazon S3 • CONTENTdm server in data center holds access images and metadata • Some materials also available on Internet Archive • Archive-It stores web archiving data



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Google Analytics

“I just want to say thank you to the University for putting the yearbooks on line. My father… graduated in 1940. I had not seen that photo in 30 years.” “You have no idea how thrilled my sister and I are to see these images. My father died when I was four so I never knew him.” “My son… presented the pictures on a wall board that I recv’d at my surprise 80th birthday party. My eight grandchildren were tasked with finding ‘Pop-Pop.’ I appreciate all you have done in making the past available for my family.” “I’ve been wanting to access peer theses for years… it’s suddenly easy to do.” “The web archives are like, SO helpful.” User feedback

User pins and posts

Future • More refined implementation and frequent review of analytics • Improve access and discovery • Continue building collections • New services? – Data management/curation? – Institutional repository? – Open access?

Thank you! Questions? Kristen Yarmey

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