Phone Call with GTD Founder David Allen

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Information about Phone Call with GTD Founder David Allen
Business

Published on November 13, 2009

Author: sethgillespie

Source: slideshare.net

Description

Key concepts:
• Next Actions (runway, 0 feet)
• Projects (10,000 foot) – break multi-task items down
• Make next actions physical
• Weekly Review – do it
o This is one of the most difficult things to do
o This includes reviewing all projects and someday/maybe lists
• The value of the someday/maybe list
• Raised Desk, works for some (need to understand physical and psychological environment)
• Agreements (with system, self)
• Tools: Don’t get stuck with one tool, avoid GTD overload
• Make rewards for project or next actions completed
• It’s ok to switch between Horizons (10K to 50K to 0 feet, etc)
• GTD is about a model, not a specific tool
• It’s ok to block out processing time or working on your inbox
• Make sure you have a “sacred” place to implement GTD and your inbox
• Don’t try to “process” and “collect” at the same time
• Implement a community of practice with other like-minded GTD folks

5000625-495300Attendees: Dave, Nate, Seth and David Allen Key concepts: Next Actions (runway, 0 feet)Projects (10,000 foot) – break multi-task items downMake next actions physicalWeekly Review – do itThis is one of the most difficult things to doThis includes reviewing all projects and someday/maybe listsThe value of the someday/maybe listRaised Desk, works for some (need to understand physical and psychological environment)Agreements (with system, self)Tools: Don’t get stuck with one tool, avoid GTD overloadMake rewards for project or next actions completedIt’s ok to switch between Horizons (10K to 50K to 0 feet, etc)GTD is about a model, not a specific toolIt’s ok to block out processing time or working on your inboxMake sure you have a “sacred” place to implement GTD and your inboxDon’t try to “process” and “collect” at the same timeImplement a community of practice with other like-minded GTD folksQ&A How do you work best with others that are no GTD aware?How do I get to the 20K, 30K, 40K and 50K levels?How does one process meeting notes?Capture next actionsMindmap (Seth’s tip)Avoid spiral notebooksHow do you deal with “waiting for” actions?How do you be proactive in this contextBest practice:Track these in a list and put deadlines in tickler/calendar Put Who, What, Date in your subject lineIt’s ok to call and bug people (ahead of due date)Sometimes it’s a list of things that you don’t have to doTools, best practices?Paper, 3x5 cards are ok – the “hipster PDA” (Google this)Whatever works for you!Projects What is the difference between a Project and a Short Term goal? It depends; a goal could be a bunch of projects, or depending on the Horizon, a single next action.How do you keep track of projects, or interrelated projects?Need a “project list” to start (silly!)Use coding say Master Project XYZCreate Sub-project’s XYZ-Part A, XYZ-Part B for exampleMindmapIf you have project dependencies, for example use the waiting for category which is not necessarily a person but a task, or next action from another project or sub-task/projectSeth’s Ah Ha’s Switch it up, Gmail star = next action, Jott, Google Sites, Google Notebooks, Google DocsListen to the abridged GTD once a week – looking to get the unabridged versionNew book – great for reviewTeach it to others, learn more about yourselfProjects should map to pre-defined Goals and Vision Did you create these before you started the project?Ask yourself what is blocking youNext Actions listsAre they attractive?What is making you shy away from them?If it takes you less than 2 minutes, no need for a next action! BIG Ah Ha!Ask yourself, all the time, “what is going to give me the biggest payoff at this time right now”What am I paying attention to that I need to be paying more attention to?Dave Allen on Twitterhttp://twitter.com/gtdguy Seth Gillespie on Twitterhttp://twitter.com/pm_gillespie

Next Actions (runway, 0 feet)

Projects (10,000 foot) – break multi-task items down

Make next actions physical

Weekly Review – do it

This is one of the most difficult things to do

This includes reviewing all projects and someday/maybe lists

The value of the someday/maybe list

Raised Desk, works for some (need to understand physical and psychological environment)

Agreements (with system, self)

Tools: Don’t get stuck with one tool, avoid GTD overload

Make rewards for project or next actions completed

It’s ok to switch between Horizons (10K to 50K to 0 feet, etc)

GTD is about a model, not a specific tool

It’s ok to block out processing time or working on your inbox

Make sure you have a “sacred” place to implement GTD and your inbox

Don’t try to “process” and “collect” at the same time

Implement a community of practice with other like-minded GTD folks

How do you work best with others that are no GTD aware?

How do I get to the 20K, 30K, 40K and 50K levels?

How does one process meeting notes?

Capture next actions

Mindmap (Seth’s tip)

Avoid spiral notebooks

How do you deal with “waiting for” actions?

How do you be proactive in this context

Best practice:

Track these in a list and put deadlines in tickler/calendar

Put Who, What, Date in your subject line

It’s ok to call and bug people (ahead of due date)

Sometimes it’s a list of things that you don’t have to do

Tools, best practices?

Paper, 3x5 cards are ok – the “hipster PDA” (Google this)

Whatever works for you!

What is the difference between a Project and a Short Term goal?

It depends; a goal could be a bunch of projects, or depending on the Horizon, a single next action.

How do you keep track of projects, or interrelated projects?

Need a “project list” to start (silly!)

Use coding say Master Project XYZ

Create Sub-project’s XYZ-Part A, XYZ-Part B for example

Mindmap

If you have project dependencies, for example use the waiting for category which is not necessarily a person but a task, or next action from another project or sub-task/project

Switch it up, Gmail star = next action, Jott, Google Sites, Google Notebooks, Google Docs

Listen to the abridged GTD once a week – looking to get the unabridged version

New book – great for review

Teach it to others, learn more about yourself

Projects should map to pre-defined Goals and Vision

Did you create these before you started the project?

Ask yourself what is blocking you

Next Actions lists

Are they attractive?

What is making you shy away from them?

If it takes you less than 2 minutes, no need for a next action! BIG Ah Ha!

Ask yourself, all the time, “what is going to give me the biggest payoff at this time right now”

What am I paying attention to that I need to be paying more attention to?

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