Paperless office within reach for many companies

50 %
50 %
Information about Paperless office within reach for many companies
Business & Mgmt

Published on March 6, 2014

Author: hirenpapersave

Source: slideshare.net

Description

When business leaders listed their New Year's resolutions, the notion of a paperless office likely made the cut. What was once thought to be a pipe dream may actually be an obtainable goal.

In a recent blog, Gerri Detweiler, director of consumer education at Credit.com, discussed her motivations for paperless document management, including:

- Cost-efficiency: As with many business-related decisions, the possibility of saving money is a pretty strong incentive to make a switch. Detwiler noted that when managing her personal finances, she was able to save $36 per year by paying certain bills online. Extrapolate what it may cost a business to look after its finances, and that could be a substantial total.

- Save time: Looking for files, particularly ones from months or years ago, can be far easier on a computer. In addition, even if a document is saved in the incorrect place, there are many different ways to locate it. Physical files that are misplaced, on the other hand, may never be found.

- Reduce storage space: Paperless document management eliminates the need for entire closets - or rooms - dedicated to storage. Reducing storage means less office space, which in turn could lower a company's rent.

Steps to a paperless office
Most company leaders probably agree that going paperless is desirable, but how do they start making the transition? Detweiler suggested they start by getting a good scanner.

Some printers come with built-in electronic document imaging, but Detweiler stressed that this is inadequate. Quality scanners, meanwhile, are typically smaller and faster, and use memory cards that don't require it to be connected to the computer. Some can even scan multiple pages at the same time.

According to a recent Lifehacker blog, users need three things to manage their scans: an application that organizes the paperless documents, a program to transfer scans to the computer automatically via Wi-Fi and the scanner itself. Once these three tools are set up, companies will be able to implement their paperless document management strategies.

In addition, downloading mobile apps that allow employees to access these programs remotely can be beneficial, along with shared electronic workflow programs and email. Detweiler also advised companies to use e-statements, moving their billing and statements entirely online.

One of the downsides of moving everything online comes from the potential pitfalls of natural disasters and extended power outages. Therefore, data backup is essential, particularly when it comes to sensitive corporate information.

PAPERLESS OFFICE WITHIN REACH FOR MANY COMPANIES When business leaders listed their New Year's resolutions, the notion of a paperless office likely made the cut. What was once thought to be a pipe dream may actually be an obtainable goal. In a recent blog, Gerri Detweiler, director of consumer education at Credit.com, discussed her motivations for paperless document management, including: - Cost-efficiency: As with many business-related decisions, the possibility of saving money is a pretty strong incentive to make a switch. Detwiler noted that when managing her personal finances, she was able to save $36 per year by paying certain bills online. Extrapolate what it may cost a business to look after its finances, and that could be a substantial total. - Save time: Looking for files, particularly ones from months or years ago, can be far easier on a computer. In addition, even if a document is saved in the incorrect place, there are many different ways to locate it. Physical files that are misplaced, on the other hand, may never be found. - Reduce storage space: Paperless document management eliminates the need for entire closets - or rooms - dedicated to storage. Reducing storage means less office space, which in turn could lower a company's rent. Steps to a paperless office Most company leaders probably agree that going paperless is desirable, but how do they start making the transition? Detweiler suggested they start by getting a good scanner. Some printers come with built-in electronic document imaging, but Detweiler stressed that this is inadequate. Quality scanners, meanwhile, are typically smaller and faster, and use memory cards that don't require it to be connected to the computer. Some can even scan multiple pages at the same time. According to a recent Lifehacker blog, users need three things to manage their scans: an application that organizes the paperless documents, a program to transfer scans to the computer automatically via Wi-Fi and the scanner itself. Once these three tools are set up, companies will be able to implement their paperless document management strategies. In addition, downloading mobile apps that allow employees to access these programs remotely can be beneficial, along with shared electronic workflow programs and email. Detweiler also advised companies to use e-statements, moving their billing and statements entirely online. One of the downsides of moving everything online comes from the potential pitfalls of natural disasters and extended power outages. Therefore, data backup is essential, particularly when it comes to sensitive corporate information. www.papersave.com marketing@papersave.com 877-727-3799

Add a comment

Related presentations

Related pages

Paperless office within reach for many companies by Holly ...

When business leaders listed their New Year's resolutions, the notion of a paperless office likely made the cut. What was once thought to be a pipe dream ...
Read more

Paperless office within reach for many companies | PaperSave

When business leaders listed their New Year's resolutions, the notion of a paperless office likely made the cut. What was once thought to be a pipe dream ...
Read more

The Paperless Office: Urban Legend or Attainable Reality ...

Is the possibility of a paperless office still within reach? Startup. ... The benefits of paperless. Companies need to ... Many financial ...
Read more

Busting the Paperless Office Myth - ERP Software Blog

Busting the Paperless Office Myth: ... paperless financial transactions are within reach for most organizations ... How Many Companies Use ...
Read more

Paperless Posts by PaperSave | PaperSave

Paperless Posts. Document Management ... Paperless office within reach for many companies. ... Paperless office within reach for many companies.
Read more

How to Switch to a Paperless Office | Inc.com

... the paperless office is still for many elusive, ... and these companies are essential to a smooth and ... The Paperless Office: ...
Read more

14 Tips for Creating a Paperless Office | CIO

The "paperless office," coined as a marketing slogan in the early days of the IBM computer, has not yet arrived, despite anecdotal evidence that the use of ...
Read more

The Paperless Office Can Be a Reality - asiowa.com

The Paperless Office Can Be a Reality. Who We Are. Meet the Team; Careers; Local Philanthropies; Partners; Core Services. Document Management; Printers and ...
Read more

6 Reasons to Take Business Paperless – The Paperless ...

6 Reasons to Take Business Paperless. ... creating a paperless business environment is easily within reach. ... Many companies will keep only one copy ...
Read more