Online Media at Bates: Vision, Strategy, Status - June 2008

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Information about Online Media at Bates: Vision, Strategy, Status - June 2008

Published on December 24, 2008

Author: collier


Online Media at Bates VISION, STRATEGY, STATUS Jay Collier June 6, 2008

TODAY Agenda • Recent progress — 10 minutes • Next steps — 10 minutes • Context — 5 minutes

RECENT PROGRESS Information gathering FACULTY • Academic affairs (2 sessions) • Arts steering committee (1) • Open planning sessions (3) • Planning plenary session (1) • Planning work group 1 (3) • More to come

RECENT PROGRESS Information gathering STUDENTS • Open session (1 session) • Planning work group 1 (3) • Residential staff (1) ALUMNI • Alumni Council (1) PARENTS • Parents (2)

RECENT PROGRESS Information gathering STAFF • Admissions (1 session) • Advancement (1) • Area coordinators (1) • Community and Media Relations (2) • Information and Library Services directors (1) • Web content contributors (1)

COMMON THEMES Be dependable • Access from anywhere, on-campus or around the world • Access any time, day or night, 7 days a week, 365 days a year • Access from a variety of devices — laptop, screen reader, PDA, phone, other appliances • Access through a variety of media, including Web, e-mail, text, voice • Access with no more than a 5 second delay • Access during an emergency

COMMON THEMES Be intuitive • Simplify all kinds of online experiences: contributing, searching, finding, using • Get an overall sense of Bates quickly and deeply • Follow clear, step-by-step paths through important procedures • Quickly find answers to questions of all kinds • Navigate easily to related, connected content • Post content to the community

COMMON THEMES Be useful • Explore a deep and wide pool of up-to-date stories, events, and practical information • Find a set of shared interests with others, through multiple methods • Learn about services and perform transactions • Easily create and join spaces for collaboration

COMMON THEMES Be engaging • Explore compelling stories from personable and authentic voices • Experience a deep sense of place • Immerse yourself in moving visuals and sound • Enjoy appealing graphics and imagery, matched to your stylistic preferences • Contribute to the creation of new knowledge • Recognize the promise of future value ... come back!

COMMON THEMES Be personalizable • Mark topics, events, people, and places as favorites for future reference • See what's changed since your last visit • Rate content for value and see what others value • Subscribe to notifications for areas of interest from faculty, staff, and students • Contact others with similar interests via private messaging

COMMON THEMES Be welcoming • Feel welcomed by an authentic, warm range of voices and perspectives • Get to know people, starting with online content about their interests • Read the contributions of community members • Find shared areas of intellectual excitement • Join dynamic spaces for social and intellectual collaboration

COMMON THEMES Be meaningful • Experience the Bates “vibe” even from off campus • Extend the Bates education into a lifelong experience • Receive insight into the things that matter to you • Share your passions, with your own voice • Learn about important initiatives at Bates • Help create new knowledge every day

RECENT PROGRESS Strategy development • Recent white paper: “One Bates, Many Journeys” • Identified relationships between core values, communications principles, and online media • Shared with multiple campus readers; preliminary feedback received from Advancement and Academic Affairs

RECENT PROGRESS Strategic recommendations • Integrate scholarship, research, narratives, profiles, multimedia, events, places, groups, and search into an integrated online environment that can be annotated and personalized by all members of Bates’ many communities. • Draw constituents and friends into a satisfying, engaging, and deepening lifelong experience of Bates that reflects and expresses core values, by increasing access to Bates people and knowledge. • Make online Bates ultimately portable, so that people can participate from anywhere, anytime.

RECENT PROGRESS Collaboration with Cornell • Common vision for online media • We bring different strengths • Cornell has greater resources • Bates has unified content • Range of people and processes: some similar, some different • Public Web collaboration now live at

NEXT STEPS Major technology discovery project Technology for an integrated knowledge environment ILS project to start in July 2008 • Content management — across media and devices • Public events calendars — categories, notifications • People, profiles, and expertise — share knowledge • Digital media management — images, audio, video • Integrated search — content, directories, databases

RECENT PROGRESS Online media staffing • New office in Advancement proposed by OCMR and ILS • Multiple realms of communication: marketing, knowledge sharing, collaboration, interactive services • First position provided by Career Services, being recruited • Capital budget funding (which, at Bates, includes staff and technology) to be developed for next fiscal year

RECENT PROGRESS Online media gold rush • News feeds via RSS and e-mail • Facebook fan page and groups • YouTube channel and videos • GoogleMaps, Sites, Docs, Analytics • WordPress • Skype video

RECENT PROGRESS From vision to reality • Amherst is first small college (we know of) implementing an integrated online environment • Two years and 3 FTEs spent developing this system, so far • We have to assume other peer schools are doing this, too

CONTEXT IS CRITICAL A reality check • One full-time staff member dedicated to supporting our public online presence — unchanged since 1995 • 20% of this FTE is focused on strategic (multi-year) planning • 30+ dispersed content and technical contributors • Budget: $0.00 — same as 1995

CONTEXT IS CRITICAL Keeping the vision in mind • Deepen relationships between Bates people — throughout their lifetimes — by supporting learning beyond the classroom: creating connections between people and knowledge that help us all thrive in a rapidly-changing world • Enhance the Bates experience through a self- sustaining integrated online environment that draws people toward deeper personal and social engagement with the College. • Do this within available resources.

CONTEXT IS CRITICAL Thank you Thanks for your continuing partnership. Jay Collier — All images from Bates Calendar © 2008

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