Published on February 18, 2014
Occupational Health and Safety Management System OHSAS 18001:2007 OH&S Manual Type Your Company Name, Address, City, State, Zip Here
This generic manual is to be used as a template in developing your Manual for the OHSAS 18001:2007 Occupational health and safety management system. Review the text and replace / revise it to match your Health and Safety management system requirements. • Insert any other available information that would further enhance the company introduction, (preferably electronically). At a minimum, the blue text should be replaced / revised with your information. “Your Company” indicates that you should use Your Company name in that spot. • Use replace function – enter “Your Company” in find space, enter Your Company name in replace space – system should make changes throughout the entire document. • In the header, replace the www.18000store.com name and logo with Your Company Name and Logo.
www.18000store.com OHS-001 Occupational Health and Safety Manual Introduction Your Company developed and implemented an Occupational Health and Safety Management System in order to support and promote good health and safety practices in balance with socioeconomic needs. The Occupational Health and Safety Management System at Your Company meets the requirements of the international standard OHSAS 18001:2007. It addresses the OH&S policy commitments to comply with applicable legal requirements and other non legal requirements to which it subscribes, to the prevention of injury and ill health and to continual improvement. The manual is divided into ten sections that correlate to the Occupational Health and Safety Management System sections of OHSAS 18001:2007 standard. Sections begin with a statement expressing Your Company’s obligation to implement the basic requirements of the referenced health and safety management system section. Each statement is followed by specific information pertaining to the procedures that describe the methods used to implement the necessary requirements. This manual describes the OH&S Management System, delineates authorities, inter relationships and responsibilities of the personnel responsible for performing within the system. The manual also provides procedures, instructions, and references for the activities comprising the health and safety management system to ensure compliance to the necessary requirements of the standard. The manual is used internally to guide the company’s employees through the various requirements of the standard that must be met and maintained in order to ensure Occupational Health and Safety stewardship, customer satisfaction, continual improvement and provide the necessary instructions that create an empowered work force. This manual is used externally to introduce our health and safety management system to our customers and other external organizations or individuals. The manual is used to familiarize them with the controls that have been implemented and to assure them that the integrity of the health and safety management system is maintained and focused on Occupational Health and Safety stewardship, customer satisfaction and continuous improvement. President: Date: _______________ _____________________________________________________________________ OHS-001 OH&S Manual Rev A Date printed 10/14/10 11:09 AM Copyright ©2010 www.18000store.com Page 3 of 24
www.18000store.com OHS-001 Occupational Health and Safety Manual 4.4.6 Operational Control Your Company establishes, implements, documents and maintains a system for the identification of the operations and activities that are associated with the identified hazards where the implementation of controls is needed to manage the OH&S risks. The procedure 18MP-446 is used to establish, implement and maintain a system of controls at the operational level to ensure that the processes that affect health and safety are carried out under controlled conditions. Operational controls describe operations and activities where it is deemed that their absence could lead to deviations from the planned arrangements related to the OH&S policy, significant hazards, the legal and other non legal requirements, and objectives and targets. The required operational controls and instructions are integrated in the OH&S system and the requirements communicated to employees and to persons that are required to perform tasks on behalf of the company or are required for temporary short-term activities. Depending on the nature of your business, operational controls may include systems and work instructions for activities such as Design and development, Outsourcing and purchasing, Maintenance of infrastructure, Gage control / Equipment calibration, Incoming inspection, etc as required. Design and development. If you are a developer, a designer or an inventor of products or services, the design and development instruction 18WI-446-010 outlines the controls for the design and development process. The instruction applies to the design control activities where safe and healthy materials and products are used and industry standard requirements incorporated. Outsourcing and purchasing. If you purchase goods and sub-contracted services, the outsourcing and purchasing instruction 18WI-446-020 outlines the controls for the procurement process. Providers / Contractors / Persons that are required to perform tasks on behalf of the company that have the potential to cause an impact on health and safety are qualified on the basis of education, training, or experience. Selected candidates are engaged through a business agreement and added to the list of acceptable sources after the satisfactory completion of the contractor communication checklist. Infrastructure. If your facilities include physical infrastructure, the instruction 18WI-446-030 outlines the system where health and safety controls are enhanced with properly maintained resources. Facilities resources incorporate the overall physical infrastructure aspects such as buildings, offices, laboratories, work areas, transport systems, equipment, telecommunications systems, storage, communication services, and other facilities. Control of measuring and monitoring equipment. If you make use of measuring and monitoring equipment, whether employee owned, customer owned or company supplied, the instruction 18WI-446-040 outlines the system where the control and calibration of such equipment enhance health and safety controls through credible _____________________________________________________________________ OHS-001 OH&S Manual Rev A Date printed 10/14/10 11:09 AM Copyright ©2010 www.18000store.com Page 17 of 24
www.18000store.com OHS-001 Occupational Health and Safety Manual monitoring and measurement results. Incoming inspection. If the nature of your business is such that you receive materials and components from suppliers or from customers that are used in the final products for customers you want to ensure that they are safe and healthy and comply to the quality requirements, the instruction 18WI-446-050 outlines the system for performing and controlling the incoming inspection activities. 4.4.7 Emergency Preparedness and Response Your Company establishes, implements, documents and maintains a system for the identification of potential emergency situations that can impact health and safety and be prepared to respond to actual incidents. By having a planned response to emergencies, the company is able to meet our strategic goals of preventing injuries and ill health. The procedure 18MP-447 for emergency preparedness and response outlines a method for the reporting of emergencies and for the effective management of incidents or accidents from the time of discovery to the ultimate resolution in order to comply with the applicable legislation governing health and safety in the workplace. The instruction 18WI-447-010 is established to outline the response to incidents that may not be regulated and relate to the well-being of personnel in the office and administrative areas of the company. Section 4.4 Related Procedures and Instructions 18AP-441, Structure and responsibility 18AP-442, Competence, training and awareness 18AP-443, Internal and external communication 18QP-444, Documentation 18QP-445, Control of documents 18MP-446, Operational control 18WI-446-010, Design and development 18WI-446-020, Outsourcing and purchasing 18WI-446-030, Infrastructure 18WI-446-040, Control of measuring equipment 18WI-446-050, Incoming inspection 18MP-447, Emergency preparedness and response – plant 18WI-447-010, Emergency instructions – office _____________________________________________________________________ OHS-001 OH&S Manual Rev A Date printed 10/14/10 11:09 AM Copyright ©2010 www.18000store.com Page 18 of 24
Documents are in Microsoft Word for ease of editing www.18000store.com 18QP-445 Control of Documents Insert your company’s name and logo Documents are all numbered to comply with document control requirements 1.0 Purpose 1.1 This procedure describes the process for controlling the documents required for the OH&S management system at YOUR COMPANY. 2.0 Responsibilities 2.1 Management is responsible for assigning the authors to generate the documents. 2.2 The author is responsible for writing the document, creating related forms, getting a document number and submitting the document to the department manager for review. 2.3 Department managers are responsible for approving documents for their area of responsibility. 2.4 The document control coordinator is responsible for assigning document numbers, maintaining the master list, posting new and revised documents on the network, distributing hard copies of documents and revising documents. 2.5 All employees are responsible for reviewing the documents as they use them and submitting document change requests to update documents as necessary. 2.6 The network administrator is responsible for backing up the network daily. 2.7 Production engineers are responsible for maintaining programs that control equipment. (If you have machine programs, controllers with programs or other software controlling your processes, the programs must be controlled.) Recommendations for 3.0 Definitions 3.1 Definitions related to this procedure and document control are provided in the procedure 18QP-444 for documentation. 4.0 Equipment/Software 4.1 As listed in the software inventory spreadsheet F-445-002. 5.0 Instructions 5.1 Document Creation customization are in blue type 5.1.1 When the need for a document is identified, management will assign an author for the document. Any employee may be assigned as an author for documents in their area of expertise. 5.1.2 The author writes the document and prepares related forms as needed for. § The OH&S Manual § Procedures § Work Instructions § Forms § Attachments § References § Templates Requirements of the standard are all addressed 18QP-445 Control of documents Date printed 10/14/10 11:35 AM Page 1 of 4
www.18000store.com 18QP-445 Control of Documents revision checklist, form F-445-004 to ensure that all steps are completed. 5.4.4 5.5 Revisions to documents go through the preceding document approval, identification and distribution steps. Document changes are approved by an individual in the same function that performed the original review and signed the original document indicating approval. Obsolete Document Disposition 5.5.1 5.5.2 The archive copy is maintained in a file in the document control area. 5.5.3 5.6 One hard copy of the obsolete document is retained and marked “Archive Copy”. The document change request is retained with the archived copy. Electronic versions of obsolete documents are marked “Archive Copy” and moved to an archive electronic folder for reference use. Electronic Backup 5.6.1 5.7 Company documentation is stored on the company network. An electronic backup is made daily by the network administrator. Control of data 5.7.1 All programs used for control of production equipment, calculations or analysis are controlled. They are listed on the software spreadsheet, F-445-002 with revision date and location of the program. 5.7.2 Production engineers maintain programs controlling equipment in a protected file. Operators use read only copies of the programs. 6.0 Documentation 6.1 F-445-001, Master Document List 6.2 F-445-002, Software Inventory Spreadsheet 6.3 F-445-003, Document Change Request Form 6.4 F-445-004, Document Revision Checklist 7.0 Attachments 7.1 None 8.0 Related Documents 8.1 Clause 4.4.5 of OHSAS 18001 standard 8.2 18QP-444, Documentation 8.3 Master Document List Work Instruction (you may want to create this work instruction, such as WI-445-001 if required in your company) 9.0 Revisions Revision Date Section Paragraph A Related forms, records and documents are referenced to comply with document control requirements Summary of change Authorized by Initial issue 18QP-445 Control of documents Date printed 10/14/10 11:35 AM Page 3 of 4
www.18000store.com F-446-050 Rejected material / disposition report REJECTED MATERIAL / DISPOSITION REPORT INDICATE IF REJECT IS [ ]-IN-COMING or [ ]-IN-HOUSE MATERIAL PART NUMBER: RECEIVED / PRODUCTION DATE: PART NAME: SUPPLIER / PRODUCTION DEPT: QTY REJECTED: QTY RECD / QTY CHECKED: COMPLETE / THRU OPERATION: INSPECTED BY: BUYER DATE INSPECTED: ----- ITEM QTY PRODUCED: / DEPT SUPERVISOR: / PRODUCTION SHIFT: DESCRIPTION OF DEFECT *** DISPOSITION *** DATE ACTION AUTHORIZED BY [ ] – USE AS IS : [ ] – REWORK * : [ ] – REGRADE (for other application) : [ ] – SCRAP : [ ] – RETURN TO SUPPLIER : * REWORK INSTRUCTIONS: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ * RE-INSPECTION BY: ___________________________________ DATE: _____________ COMMENTS __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ DISTRIBUTION: Attach copy 4 to the Defect(s) Quality Assurance – copy 1 F-446-050 Rejected material / disposition report Page 1 of 2
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