Published on February 26, 2014
Officepal.com Thought Leaders Webinar Series Get Your Job Description Right: 5 Simple Steps to Create a New and Improved Job Description Presented by: Julie Perrine, CAP-OM, MBTI Certified Founder & CEO © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com The IYOTSA charter reads: "Every Administrative Professional, EA, Secretary, Management Assistant, Personal Assistant – whatever the title – anywhere in the world will: Have a job description that accurately depicts the role you are doing Receive investment in your personal development whether this is in terms of money or time to participate. Have the opportunity to network with your peers." Tweet About Today’s Webinar! #IYOTSA2014 @ProceduresPro @OfficepalHQ © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 1
Officepal.com Thought Leaders Webinar Series Today’s Agenda What You Need to Know Before You Begin Why a Current Job Description Is Important To Your Career 5 Simple Steps To Creating Your New & Improved Job Description How to Fast Track Your Job Description Development Resources to Support You What You Should Know Before You Begin Requires time, thought, effort No standard template exists H.R. department requirements vary Implementation may take time Strongly linked to your administrative procedures Job Description Importance Required for recruitment Describes the position for new candidates © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 2
Officepal.com Thought Leaders Webinar Series Job Description Importance Defines your role Outlines your accountability Clarifies and sets expectations of your position Job Description Importance Measuring job performance (annual performance reviews) Promotes equitable pay and job classifications Provides context for training and development requests Facilitates career progression and succession planning 5 Simple Steps to Creating a New and Improved Job Description Step 1: Take inventory. Step 2: Complete a self-assessment. Step 3: Describe your current job. Step 4: Create your new job description. Step 5: Discuss your new job description with your executive or HR department. © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 3
Officepal.com Thought Leaders Webinar Series Step 1: Take inventory. www.AllThingsAdmin.com/IYOTSA Step 2: Complete a self-assessment. What is your current role? What is your ideal role? Where do you want to be in 6 months? 12 month? 2 years? 5 years? What do you need to do to get there? List all education and training. © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 4
Officepal.com Thought Leaders Webinar Series How to Fast-Track it! Start with your current job description Ask H.R. for a job description template to follow Step 3: Describe your current job. Professional Summary Statement Responsibilities Accomplishments Other Experience Leadership positions Skills and abilities Honors and awards Areas of expertise How to Fast-Track it! Review job postings online Review job descriptions online Do specific Google keyword searches: Administrative assistant Executive assistant Job description Samples or templates Use industry or country specific terms © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 5
Officepal.com Thought Leaders Webinar Series Step 4: Create your new job description. Title Location Who it reports to Classification / supervisory role Position summary Primary responsibilities Other expectations Step 4: Create your new job description. Educational requirement Experience requirement Professional certifications / licenses Core competencies Knowledge, skills, abilities Physical demands Work environment How to Fast-Track it! Ask colleagues in other companies to share theirs with you Leverage your social networks Use hashtag #IYOTSA2014 when you ask others for help with this © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 6
Officepal.com Thought Leaders Webinar Series Step 5: Discuss your new job description with your executive or H.R. Prepare for the meeting Format and finalize the job description Schedule the meeting Send a copy for advance review Hold the meeting Take all materials with you from steps 1-4 Step 5: Discuss your new job description with your executive or H.R. Identify next steps Implement the new job description What if you don’t get the response you want? Respectfully listen to the reasons why Ask again in a different way or at a different time Ask how you CAN help make it possible (brainstorm possibilities) Ask what is possible if this is not Ask when it may be possible, if not now Ask what you can do to improve the way you’re asking Don’t give up! It may be “No – not right now,” and NOT a “No – never.” © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 7
Officepal.com Thought Leaders Webinar Series “You don’t get what you don’t ask for.” ~ Julie Perrine “What you don’t ask for stays the same.” ~ Unknown Recommended Resources Free template downloads: www.AllThingsAdmin.com/IYOTSA More about IYOTSA: http://www.executivesecretary.com/Article/?Article=485 More about PAFSA: http://www.pafsa.co.za/index.asp?mid=89&mid2=292 More about Officepal: https://officepal.com/about Tweet About Today’s Webinar! #IYOTSA2014 @ProceduresPro @OfficepalHQ © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 8
Officepal.com Thought Leaders Webinar Series Connect with us online! Visit our website! www.AllThingsAdmin.com Become a FAN of All Things Admin! www.Facebook.com/AllThingsAdmin Follow Julie Perrine! www.Twitter.com/JuliePerrine www.Twitter.com/ProceduresPro Connect with Julie Perrine! http://www.linkedin.com/in/julieperrine © 2014 Julie Perrine International, LLC www.AllThingsAdmin.com 9
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