NTC Drupal Day: Early Investment, Better Website

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Information about NTC Drupal Day: Early Investment, Better Website
Technology

Published on March 13, 2014

Author: winterlynn

Source: slideshare.net

you should take before rebuilding your website

LynnWinter Director of Projects GORTON STUDIOS lynn@gortonstudios.com

0   Assemble the project team1 Define your project scope2 Assess resource options3 Contact potential partners4

0   Post your RFP5 Evaluate the talent6 Establish project protocol7 Secure a long-term relationship 8

0   ASSEMBLE YOUR PROJECT TEAM 0  

Keep to an effective size Understand the time commitment Prioritize big picture

Be willing to hurt feelings Work well in groups Fill key team roles

Cat herder The authority ‘NO’ person Brand watchdog

Organization liaison Content king Technical lead Worker bees

0   DEFINE YOUR PROJECT SCOPE 0  

Clarify your needs Get stakeholders on the same page Proof of business case Ability to stop project as needed

Who is your organization? Why are you rebuilding your website? Who are your users?

What do your users need? What is your priority? What are your available resources?

0   ASSESS RESOURCE OPTIONS 0  

Employees Contractors 3rd Party Solutions

More affordable Learn site inside and out Already hired – skip RFP process

Already have day jobs Missing expertise Difficult to get approval

Expert in the field Purchase block of time Outside perspective

Expensive Work remotely Missing institutional knowledge

Best-of-Breed Available now Can remove site bloat

Must compromise Can quickly change You are just a number

0   CONTACT POTENTIAL PARTNERS 0  

Cons, camps, and meet-ups Drupal.org Industry sites, blogs, webinars Talk to your friends…and enemies

Ensure good talent responds to RFP Survey of the landscape Reality check on scope and budget

New ideas to consider Sense of your project’s crazy Consider sending a pre-interview

0   POST YOUR RFP 0  

Direct about scope/timeline/budget Specify what is flexible & what isn’t Exchange commitments in writing Break large projects into pieces Allow for conversations

Provide limited information Specify every single detail Speak only to the sales team Ask for spec work Require a labored response

0   EVALUATE THE TALENT 0  

Using Drupal for 3+ years Team active in Drupal community Proven experience with features Breadth of web services

Similar sized organization Motivated by similar missions Communications is easy Willing to work AND drink together

Can agree upon a start date Rate/budget is not a stretch Process style works for your team

Sites looks and work well Wide range of work See similar features you need

Work with nonprofits Genre overlap with some clients Similar sized budgets and scopes References check out

Proposal fits your RFP perfectly Won’t maintain their work Don’t respond quickly Team growing rapidly

0   ESTABLISH PROJECT BOUNDARIES 0  

Scope limitations 3rd party integration and custom code Brand changes

Determine budget parameters Track the budget Plan for a contingency Discuss long-term costs

Prepare for a start date Determine launch date drivers Wait to create a full timeline Discuss why timeline might shift

0   SECURE A LONG-TERM RELATIONSHIP 0  

Be their cheerleader Listen to each other Respect your commitments Be honest, direct, and transparent

Remember – you are humans Formalize new projects Have fun!

0   Figure out what you want1 Meet good people2 Be nice to each other3 Live happily ever after4

0   slideshare.net/winterlynn

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