NewEmployeeOrientati on

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Published on April 17, 2008

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Slide1:  How To Navigate The Online Orientation The right arrow will take you to the next page in the orientation program. The left arrow will go back to the previous page. When you follow a link to a policy or to a form, you may use the back browser button to get back to the orientation session. (In some cases, due to your browser's settings, a new window may open. In this case, the back browser button will not be available. Simply close that window after printing the form or policy. To close the window, click on the X in the upper right corner of that window.) Links to policy statements and employment forms will appear as a link to specific information. How long will it take me to go through the Online Orientation? Although it varies, plan to set aside the time listed below to complete the Online Orientation. You may take longer, depending upon how extensively you read the materials provided. If you don't know your benefit eligibility, please stop now and ask your supervisor before continuing the orientation. Benefit-Eligible (Full-Time Staff or Faculty) Plan to take approximately 1 hour. Non Benefit-Eligible (Part-Time Staff, Student Employees and Adjunct Faculty) Plan to take approximately 45 minutes. New Employee Checklist New Employee Online Orientation Guide. Please print and use this checklist to guide you through your Online Employee Orientation. Page 1 Slide2:  Page 2 A Brief Tour of Salt Lake City and Salt Lake Community College Downtown Salt Lake City with Olympic Medals Plaza and the sun breaking on Olympic Stadium just before Closing Ceremonies. Slide3:  Page 3 Welcome to Salt Lake Community College! Tristan Gale, Gold Medalist, Skeleton, 2002 Olympic Winter Games Slide4:  Page 4 SLCC Logos SLCC Leaders Slide5:  Page 5 An Accredited Institution Slide6:  Page 6 Strong Relationships with Other Institutions Slide7:  Page 7 Steady and Strong Growth Oquirrh Mountains and SLCC's Lifetime Activities Center Slide8:  Page 8 Salt Lake Community College at a Glance Programs SLCC offers more than 100 degree programs, as well as continuing education, apprenticeships and other options to help students achieve their educational objectives. Slide9:  Page 9 Salt Lake Community College Campuses The state-of-the-art Cate Field on the northwest portion of campus is the home field of the Bruin baseball team. The Jordan Campus Map Slide10:  Page 10 Located in the heart of downtown Salt Lake City, the Library Square Center is SLCC’s newest location and is ideal for those living or working in the downtown area, and for those who live near a TRAX line. Library Square will be the focal point for the Paralegal program, which provides services that meet the needs of the local legal community including a Mediation Center and an extensive law library. The Fashion Design and Interior Design programs will also move to Library Square in Summer 2007 providing students easy access to Salt Lake’s vibrant arts community. Library Squre also offers custom training for business and employers. For more information on custom training, contact Dan Trujillo at 957-4845 Library Square Campus Map Meadowbrook Campus 250 West 3900 South Murray, UT 84107 (801) 957-4913 One of Salt Lake Community College’s newest campuses, Meadowbrook, is an attractive and accessible learning environment for students. Located adjacent to the TRAX light rail line, this campus offers convenient access. Meadowbrook hosts vocational programs such as Electrical Technology, Heavy Duty Mechanics and Environmental Technology. Meadowbrook Campus Map Slide11:  Page 11 Miller Campus 9750 South 300 West Sandy, UT 84070 (801)957-5200 The Miller Campus is located in Sandy, Utah. We offer a wide variety of programs ranging from high stakes testing services to small business development programs. We can also provide your company or organization with large or small conference rooms for meetings or conventions. The Salt Lake Community College Miller Campus is the result of a generous gift by Larry H. Miller, owner of the Utah Jazz and well-known businessman in the Salt Lake Valley. Ground was broken in 2000 with the grand opening a year later. The Miller campus has a focus of business and educational entrepreneurship, custom business training and specialized continuing education programs. In fact Larry H. Miller said, "This campus was founded on the belief that the preservation of the principles of a free enterprise society lies in the hands of entrepreneurs.“ In addition to the primary focus of the campuses, we still have many of the traditional student programs found at many of the colleges multiple locations. For example, most of the colleges automotive programs are operated at the Miller Campus along with a number of other academic courses. We are happy to help you or your business training needs in any way we can. We hope you will visit us and inquire about ways we can help you learn and grow. Miller Campus Learning Opportunities Automotive Technology Ed-2-Go Division of Continuing Education Institute of Public Safety e-Campus Small Business Development Centers Miller Campus Map Slide12:  Page 12 Redwood Campus 4600 South Redwood Rd Salt Lake City, UT 84130 (801) 957-4111 The Salt Lake Community College Redwood Campus houses College administration functions and serves more than 15,000 students each year. Campus facilities include: an 88,000+ volume library; the Lifetime Activities Center, a state-of-the-art athletic facility; the Alder Amphitheater; and a multi-purpose Student Center, the heart of campus life. Recent campus additions include a new laboratory theater, an updated language lab, and a new photography lab and studio space. Redwood Campus Map Sandy Center 830 East 9400 South Sandy, UT 84094 (801) 957-3717 The Sandy Center is a convenient Salt Lake Community College location for you to take classes if you live in the Sandy, Midvale, or Draper area. There is ample free parking here. Sandy Center Map Slide13:  Page 13 South City Campus 1575 South State Street Salt Lake City, UT 84115 (801)957-3413 The Salt Lake Community College South City Campus is located just south of downtown Salt Lake City. It serves approximately 6,000 students each day. A recent remodeling project of the main building added 20 new classrooms and laboratories, some with incorporated computer access, as well as 300 new parking spaces. The South City Campus is also home to the Skills Center. The Skills Center represents the state's and SLCC's commitment to provide quality vocational/technical training for people who are educationally, socially or economically disadvantaged and for people with disabilities. Other features of this campus are the Grand Theater, a library, bookstore, copy center, cafeteria, swimming pool and student lounge. South City Campus Map As you can see, the work of the College is as diverse as its students, faculty, and staff. Your individual contribution is critical to the overall success of this excellent institution. The work you do here is appreciated! Slide14:  Page 14 As you can see, the work of the College is as diverse as its students, faculty, and staff. Your individual contribution is critical to the overall success of this excellent institution. The work you do here is appreciated! You will receive information about important policies that govern your employment. You will obtain necessary employment forms. You will view a summary of your benefits options (if applicable). During this program, you will be guided through forms essential to beginning your employment at SLCC. You will receive an explanation of and brief instructions to complete the forms. Some forms are necessary to receive your paycheck. You will be asked to print 9 forms (a total of 13 pages). If you have any questions about the forms, please contact your supervisor or the payroll representative in your department. Slide15:  Page 15 Forms Online Orientation Checklist. Print out this form and have it completed by your supervisor and you, the employee. Return the completed form to Human Resources to be part of your personnel file. Please complete the I-9, W-4 and Conditions of Employment forms as soon as possible after you end this session. Please submit the completed forms to your supervisor or departmental secretary for proper routing. To view and print each form, click on the underlined form name when you come to that section.  You can close the browser window after printing the form. Employment Eligibility Verification Form (I-9) The Immigration Reform and Control Act requires that all newly-employed individuals provide documents that establish identity and employment eligibility and complete an I-9 form. Please submit the completed I-9 form to your immediate supervisor within the first 3 days of your employment. You will be required to provide proper identification, so please read the accompanying instructions when completing the form. The College will employ only U.S. citizens and persons authorized to work in the United States. Failure to comply with the provisions of the act will result in immediate termination of employment. Printing note for the I-9 form: this is a 3-page form. To avoid printing problems, please print the form one page at a time using the print button on the Adobe Acrobat toolbar. Print the I-9 Form Slide16:  Page 16 W-4 Form Income Tax Withholding/Social Security Card Requirement All new employees must sign a W-4 form when they start work. A copy of the employee's Social Security Card must be attached to the W-4 form. (This is required for Payroll purposes.) The for Will be effective with the first wage payment. If you do not provide the College with a completed W-4 form, taxes will be withheld at the maximum tax rate of Single and 0 allowances. Q. Why is the Payroll Department requiring my Social Security Card? A. Annually the Payroll Department reports employees' W-2 earnings to the Social Security Administration. Each year a number of employees cannot have their earnings properly credited due to discrepancies in the name and/or social security number being reported. Due to our concern that employees receive proper credit for retirement earnings, the Payroll Department is requiring a copy of the employee’s Social Security Card at the time of hire. NOTE: If you have been employed at SLCC within the current calendar year, and have a completed W-4 on file with the Payroll Office and wish to make no changes, you need not complete an additional W-4 form. Please contact the SLCC Payroll Office at (801) 957-4051 with specific questions. Print the W-4 Form  (Be sure to attach a copy of your social security card to your W-4) Conditions of Employment Slide17:  Page 17 Paycheck One of the first questions a new employee wants to know is "When do I get paid?" Basically, it's the 7th and 22nd of the month, unless those dates fall on a weekend; in this case, you are paid on the Friday before. Pay Calendar There are two ways to electronically record your time: Direct Deposit Payroll encourages you to sign up for Direct Deposit (will soon be mandatory). This procedure sends your funds directly to your account on payday and you will receive your deposit advice electronically delivered to your MyPage email account. Don't wait for your money any longer than is necessary! The mail can be unpredictable and there is a waiting period for replacements. Come to the Payroll Office, in the Administration Building 116B, and sign up today!  You will need: You will continue to receive a hard check until the direct deposit process has been completed. Web time entry, which is done by you through the SLCC website. Department entry, which is done by someone in your department for a number of employees. That person, called an Originator, will need a good record of your hours. Your S number (e.g. S00000001) Exact name on your bank account Account number Name of your bank Voided check to attach to form Slide18:  Page 18 Slide19:  Page 19 SLCC Policies The College complies with federal and state regulations including: Government Records Access & Management Act (GRAMA) This Utah law applies to both student and employment records and defines which College records are available to the public, and which are private, protected, or controlled.  Utah Administrative Code R-784-1-1-4 requires that: Requests for access to government records of Salt Lake Community College should be written and made to the Office of Risk Management in the Administration Building room 050.  Response to a request submitted to other persons within Salt Lake Community College may be delayed. Students requesting their own records and employees requesting their own official personnel file are exempted from using the written request outlined in this document. Ask your supervisor about the classification of records you work with on a regular basis and what rules govern their disclosure. For any questions about records, or the interaction between FERPA and GAMMA, contact Nancy Sanchez, Director, Risk Management at 957-4041. Slide20:  Page 20 Americans with Disabilities Act Affirmative Action/Equal Opportunity (download PDF file) Slide21:  Page 21 Policy on Alcohol & Other Drugs It is the policy of Salt Lake Community College to: (1) maintain a productive workforce and a drug free workplace, (2) strictly prohibit the unlawful manufacturing and/or distributing, dispensing, possessing, using or being under the influence of alcohol or a controlled substance on College campuses and sites or while performing work in connection with any College employment, including any College grants or contracts. However, this policy does not restrict the lawful use of alcohol off College campuses or sites or during off campus social events. In accordance with Federal law, alcohol and controlled substance testing is required of all employees with safety sensitive assignments covered by the Federal Omnibus Transportation Employee Testing Act. All College employees who are required to have a Commercial Driver's License (CDL) must submit to controlled substance and alcohol testing. The College claims every privilege provided by the Omnibus Transportation Employee Testing Act of 1991." Drug Free Workplace Salt Lake Community College is committed to free and open inquiry and discussion, fair allocation of College resources, and the provision of a working environment free of needless disruption. To advance these goals, the College has adopted policies on computer usage that are summarized here and stated in detail elsewhere. Most of these policies follow from pre-existing regulations, agreements, and/or laws. Violations of these policies incur the same types of disciplinary measures as violations of other College policies or state or federal laws, including criminal prosecution in serious cases. Slide22:  Page 22 College Computing Resources Acceptable Use of College Computing Resources Sexual Harassment Is No Laughing Matter Wonder if a behavior is inappropriate or unwelcome? Just don't do it! SLCC is committed to maintaining a fair and respectful environment for living, working, and studying. Reports of sexual harassment will be met with appropriate disciplinary action, up to and including dismissal from the College. Please print and read the following policy statement. Sexual Harassment Avoidance: SLCC Policy. Equal Employment Opportunity Salt Lake Community College (SLCC) is committed to the advancement of knowledge, freedom of thought and inquiry, and the personal, social, and intellectual development of its students, faculty, and staff. An atmosphere of mutual respect among members of our academic community is necessary for us to function as a center of academic freedom and intellectual advancement. As such, it is the policy of the College to provide all personnel with a work environment free from any type of unlawful employment discrimination. Employment Discrimination Slide23:  Page 23 Workers Compensation   The College’s Workers Compensation Program covers all eligible medical costs and may also reimburse some of your lost wages if you are injured while working.   All employees, regardless of hours of work per week or length of employment are covered under this program.  Always report injuries to your supervisor and Risk Management immediately. If you have questions about this program or to report an injury,  please call Risk Management at (801) 957-4533, 957-4041, or 815-7555. Other Types Of Leave (Available Under Appropriate Circumstances) Family & Medical Leave Leave Without Pay (sick or personal) Military Leave Jury Duty More information is available in the Administrative Policies & Procedures Manual Speak with your supervisor if you have questions. Slide24:  Page 24 Conflict of Interest To insure that the interests of the College are protected, it is imperative that College employees be appropriate in their business and personal dealing and with public service commitments. Employees are expected to avoid any situation where they use their College position to influence business transactions to their personal benefit or any business in which they may have an interest. Employees must be responsible for compliance with the objectives of this policy. In order that potential conflicts of interest might be evaluated, employees are expected to make full disclosures to their supervisor, in writing, with a copy to the appropriate vice president of any involvement in situations where a conflict of interest might exist. Conflict of Interest Weapons Policy Weapons Policy Slide25:  Page 25 Safety Be aware of safety in your workplace.  Be prepared for emergencies by knowing the locations of emergency alert systems (such as fire alarm pull stations) and fire extinguishers and knowing how to use them. If you work in an area other than an office or classroom environment, learn the safety rules for your job and your work area and wear the appropriate personal protective equipment at all times.  Make sure you receive any OSHA or other required training for your position before you start performing hazardous tasks.   For additional information or training, contact either Risk Management (957-4041) or Environmental Health & Safety (957-4902). Hours of Operation At the college, the normal workweek is 40 hours, although your workweek may be different depending on your responsibilities. Normally, the workday at the College is from 8:00 AM – 4:30 PM with a 45-minute lunch. Hours of Work and Telephone Coverage Overtime Pay Non-exempt employees who are required to work overtime will be paid 1 1/2 times their standard pay rates for overtime hours worked, or given compensatory time off. Overtime Pay Slide26:  Page 26 Unscheduled College Closures Information Hotline  (801) 957-INFO [(801) 957-4636] (just INFO or 4636 from a College phone) SLCC normally remains open, running on schedule even during inclement weather. However, in cases of unusually severe weather, or other unanticipated conditions, it is possible the College schedule may change: one or more sites may be closed or may open late, classes may be canceled, staff offices may be closed or evening classes may be dismissed early. For information about any unscheduled College closure, call the information hotline listed above. Information is posted to this hotline as soon as decision affecting any College site status is made. The recording is updated whenever conditions change, so please check it often. During inclement weather, call 957-INFO for one of the following announcements: College is closed—means that classes are canceled until the indicated time and that offices are closed as well. No one is expected to report to work except “critical service providers” such as essential Facilities crews, campus police, and others whose supervisors have designated them as “critical service providers.” Classes are cancel—Indicates only that classes are canceled, all staff are requested to report to work for their regular work day, or as soon as they can safely arrive on campus. Faculty and students should arrive at the time indicated in the announcement. Slide27:  Page 27 Slide28:  Page 28 Crime Awareness & Campus Security Report Safety and well being of students, visitors and employees is a high priority at SLCC. The full support and cooperation of the entire college community is required to allow for the pursuit of knowledge in a safe and secure environment. The Crime Awareness and Campus Security Report, issued to faculty, staff, and students, is designed to comply with the Student Right-To-Know and Campus Security Act of 1990. It is annually updated to provide current information to all students, employees, or any applicant for enrollment or employment at the College. This report includes information about campus law enforcement, reporting of criminal activity, crime awareness and prevention, and campus crime statistics. Crime Awareness and Campus Security Report SLCC Police Services Slide29:  Page 29 Slide30:  Page 30 Slide31:  Page 31 Slide32:  Page 32 College Dress Code Slide33:  Page 33 Staff Development Slide34:  Page 34 Slide35:  Page 35 Slide36:  Page 36 Slide37:  Page 37 Employee Volunteer Procedure Slide38:  Page 38 Slide39:  Page 39 The Grand Theatre Slide40:  Page 40 Exercise Slide41:  Page 41 LAC Open Facilities Office Slide42:  Page 42 Slide43:  Page 43 Athletics Slide44:  Page 44 Fitness Program for Full-Time Employees In the early morning, arriving at work one half-hour later than your regular schedule. At lunch time, taking an extra half-hour during your lunch break In the evening, leaving work one-half hour early. on the appropriate roll sheet if you are registered for an HLA class, Or on the recreation attendance sheet if you are not registered for a class. Slide45:  Page 45 Cosmetology Department Employee Discount Slide46:  Page 46 Slide47:  Page 47 Automotive Department Slide48:  Page 48 FIXIT Department Slide49:  Page 49 Slide50:  Required Training Page 50 Slide51:  Congratulations! You have just completed the Salt Lake Community College New Employee Online Orientation and two segments of the Required Training. Page 51 You should have printed out the following forms: 1. I-9 Form (3 pages) 2. W-4 Form (2 pages) (you must attach a copy of your social security card) 3. Direct Deposit Form (1 page) 4. Conditions of Employment (1 page)   5. New Employee Online Orientation Checklist (1 page) 6. New Employee Orientation Guide (1 page) Anti-Discrimination & Harassment Avoidance Training Record (1 page) Workplace Violence Training Record (1 page) Ethical Duties USHE (2 pages) Total of 13 printed pages Slide52:  Page 50 Required Training Slide53:  Page 51 Benefits Slide54:  Page 52 Slide55:  Page 53 Slide56:  Page 54 Retirement Faculty and Exempt Staff are eligible for TIAA/CREF Retirement. This plan is a defined Contribution Plan. The College contributes 14.2% of earnings to the plan each pay period. The plan has immediate vesting. The employee must choose how to invest the money. You will complete the enrollment form during the benefits meeting. Non-Exempt Staff are eligible for Utah State Retirement This plan has two pieces, a Defined Benefit Plan and a 401K. The College contributes 14.2% of earnings to the Defined Benefit Plan and 1.5% to the 401K. The plan has vesting after 4 years. The employee must choose how to invest the money in the 401K. You will complete the enrollment form during the benefits meeting. Supplemental Retirement Accounts The College offers both a 403B and 457 supplemental retirement plan. All deductions are made on a pre-tax basis. The College offers these plans through several companies. Sheltered amounts can be changed at any time. IRS limits apply. Please see Human Resources for more information. Employee Assistance Program All full-time employees are eligible to take advantage of the Employee Assistance Plan. This benefit is offered through a company called Reliant Behavioral Health. They offer up to four (4) free visits to help you with counseling, stress, problem solving, financial, legal, etc. Slide57:  Page 55 Flexible Spending Account The College offers a Flexible Spending Account through National Benefit Services that allows you to save taxes on Dependent Care and Un-reimbursed Medical Expenses. You need to be conservative in the amount you put into the account because if you do not use all the money by the end of the year, you lose it. Employees cannot change the amount deducted unless they have a life altering event. Employees must complete a new enrollment during each open enrollment period. NBS offers a Debit Card which draws on the value of your annual health care election amount. It gives you an easy, automatic way to pay for qualified health care expenses not covered by your health insurance. See Human Resources for further details. Life Insurance The College offers term life insurance for employees through Cigna. The coverage is 2 times the annual salary. The College pays the entire premium. You will need to designate a beneficiary for this coverage. Initial enrollment must occur within the first 31 days of hire. Once coverage is elected it cannot be changed until open enrollment unless a life altering event has occurred i.e., marriage, birth, death, adoption. The employee has 31 days from the date of the event to add/drop coverage. Slide58:  Page 56 Supplemental Life Insurance The College also offers supplemental life insurance through CIGNA. You can purchase up to an additional 4 times your salary in life insurance. Up to 3 times is automatic coverage, 4 times requires the employee to complete a medical questionnaire. Life Insurance is also available for the spouse and children. CIGNA Life Insurance Application CIGNA Term Life and Accident Insurance Brochure Salt Lake Community College Beneficiary Designation Form Long Term Disability The College offers a Long Term Disability Plan through CIGNA. The College pays the entire premium. For more information on how to use this program contact Human Resources. Slide59:  Page 57 Accidental Death And Dismemberment Insurance (AD&D) The College offers two Accidental Death and Dismemberment plans as optional coverage for the employee and their family. Enrollment in the CIGNA plan is optional, however, it can only be added/dropped or changed during open enrollment. Enrollment in the PEHP plan is optional, however, it can be added/dropped or changed at any time. Tuition Waiver This policy defines College educational benefits for full-time regular, salaried employees, and members of the Institutional Council and their dependents. Qualified retirees and their spouses are also eligible for the benefit. All full-time employees and their dependents are eligible as of their first day of work. Tuition and Fees are waived for employees and are limited to 10 credit hours per semester. Tuition is waived for dependents; they would need to pay the fees. Tuition Exemption/Waiver Instructions and Form Cancer Insurance and Accident Insurance The College offers an optional Cancer and Accident Insurance through AFLAC. Employee pays 100% of premium. If you are interested please contact Human Resources. Slide60:  Page 58 Vacation Faculty do not accrue vacation. Staff who track the Faculty Schedule do not accrue vacation (94%) such as: some lab coordinators, lab aides, child care aides, and assistant coaches. Non-exempt staff accrues 4 hours per pay period. This rate increases after 3 years. Exempt staff accrues 5 hours per pay period. This rate increases after 3 years. Administrative staff accrue 8 hours per pay period. Employees can have their accrual rate adjusted based on prior full-time employment with: Utah Public Education Utah Higher Education State of Utah Verification of prior employment must be submitted to Human Resources Employees can carry over 40 days each year. Any days over 40 on June 30 will need to be used by September 30 or they are lost. Employees who work less than 1.00 FTE will accrue vacation at a pro-rated amount. For more information, see Vacation Leave Credit Unions/Bank The College provides information on various financial institutions that offer services and discounts to employees. These services are optional there is no obligation to use these institutions. Zion’s Bank (www.zionsbank.com) Salt Lake City Credit Union (www.slccu.org) Mountain America Credit Union (www.mtnamerica.org) Slide61:  Page 59 Sick Leave All full-time employees accrue 4 hours per pay period. There is no limit to the number of days that can be accrued. Staff can convert Sick Leave to Vacation. Sick Leave can be used for a sick child, spouse or parent. In the case of a catastrophic event employees can apply to use time from the Sick Leave Pool. Employees that work less than 1.00 FTE will accrue Sick Leave at the pro-rated amount. For more information, see Sick Leave Family Medical Leave The College does allow employees to take up to 12 weeks of unpaid Family Medical Leave for the birth, adoption or placement of a foster child, or serious health condition of the employee or family member. For more information, see Family Medical Leave Holidays See the College Holiday Schedule. If you have any questions about your employment, please contact us! http://www.slcc.edu/hr/ Slide62:  You should have printed out the following forms: 1. I-9 Form (3 pages) 2. W-4 Form (2 pages) (you must attach a copy of your social security card) 3. Direct Deposit Form (1 page) 4. Conditions of Employment (1 page)   5. New Employee Online Orientation Checklist (1 page) 6. New Employee Orientation Guide (1 page) Anti-Discrimination & Harassment Avoidance Training Record (1 page) Workplace Violence Training Record (1 page) Ethical Duties USHE (2 pages) Total of 13 printed pages Page 60 Congratulations! You have just completed the Salt Lake Community College New Employee Online Orientation and two segments of the Required Training.

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