microsoft office overview

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Information about microsoft office overview
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Published on June 19, 2007

Author: Charlie

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Microsoft® Office 2007 Overview:  Microsoft® Office 2007 Overview Get up to speed Executrain presents: Agenda:  Agenda Introduction Office 2007 – Why do you need it? Productivity Quiz What’s changed? Demo What’s included in each version Pricing Resources Q andamp; A Get up to speed Bradley M. Kiewel:  Bradley M. Kiewel Microsoft® Office 2007 Overview Why Do You Need It?:  Why Do You Need It? Microsoft® Office 2007 Overview Productivity Quiz:  Get up to speed Productivity Quiz Meetings are efficient and well organized. It is difficult to collect timely feedback from the members of my team. 3. I have difficulty keeping up with my incoming e-mail. 4. I have made revisions to a document, only to find out that my version was not the most current. 5. It is simple to find documents created or revised by my colleagues. 6. I always know when a team member has revised a document. Benefits of Office 2007 with SharePoint:  Get up to speed Benefits of Office 2007 with SharePoint Improve team productivity with easy-to-use collaborative tools.  Easily manage documents and help ensure integrity of content. Get users up to speed quickly. Deploy solutions tailored to your business processes. Build a collaboration environment quickly and easily. Take file sharing to a new level with robust storage capabilities. Provide a cost-effective foundation for building Web-based applications. How does SharePoint Designer Help?:  How does SharePoint Designer Help? • Automate Business Processes with Workflow Designer • Build Efficient, Time-saving Reporting and Tracking Applications, and Customize and Extend Windows SharePoint Services (WSS) Applications • Design Compelling and Attractive SharePoint Sites Tailored to Your Company’s Needs Get up to speed Powerful Collaborative Tools:  Powerful Collaborative Tools Sharing Files Hosting Discussions Coordinating Calendars Managing Meetings Working with Forms Tracking Issues Get up to speed SharePoint Designer (Manage Contributor Groups):  SharePoint Designer (Manage Contributor Groups) Get up to speed SharePoint Designer (Master Page):  SharePoint Designer (Master Page) Get up to speed SharePoint Designer (Workflow Designer):  SharePoint Designer (Workflow Designer) Get up to speed What’s changed in Office 2007?:  Get up to speed What’s changed in Office 2007? Overview: Have you heard the word? Get to know the Ribbon Communication and Collaboration Overview.docx Find everyday commands A new file format Overview: Have you heard the word?:  Get up to speed Overview: Have you heard the word? Word 2007 is here! And while it may look a little unfamiliar, it’s designed to be even easier and better than the version you’re used to—including new design elements and a new file format. Overview: Have you heard the word?:  Get up to speed Overview: Have you heard the word? So let’s get up to speed and learn the best ways to use the new Ribbon, get a handle on finding popular commands, and understand what the new file format will do for you. Get to know the Ribbon:  Get up to speed Get to know the Ribbon When you first open Word 2007, you may be surprised by its new look. Most of the changes are in the Ribbon, the area that spans the top of the Word program window. It brings the most popular commands to the forefront. The new Ribbon spans the top of the Word program window. Get to know the Ribbon:  Get up to speed Get to know the Ribbon Why the change? To make your work easier and faster. The Ribbon was thoroughly researched and designed from users’ experiences so that commands are in the optimal position. The new Ribbon spans the top of the Word program window. The Ribbon in action:  Get up to speed The Ribbon in action The Ribbon is easy to use and convenient, with commonly used commands shown in one place. For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab. Use the Ribbon for common actions. What’s on the Ribbon?:  Get up to speed What’s on the Ribbon? Tabs Groups Commands There are three basic components to the Ribbon: tabs, groups, and commands. What’s on the Ribbon?:  Get up to speed What’s on the Ribbon? Tabs Groups Commands Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font. More commands with Dialog Box Launchers:  Get up to speed More commands with Dialog Box Launchers Click the Dialog Box Launcher to see more options for a particular group. At first glance, you may not see a certain command from a previous version of Word. Fret not. Some groups have a small diagonal arrow in the lower-right corner . More commands with Dialog Box Launchers:  Get up to speed More commands with Dialog Box Launchers Click the Dialog Box Launcher to see more options for that particular group. The arrow is called a Dialog Box Launcher. When you click it, you’ll see more options related to that group. Those options often appear in the form of a dialog box or a task pane that you’ll recognize from a previous version of Word. Additional tools appear:  Get up to speed Additional tools appear In Word 2007, certain tools appear only when you need them. For example, let’s say you’ve inserted a picture. But now you want to do more with it, like cropping it or changing how text wraps around it. Where are those commands now? The Picture Tools are groups of commands for working with pictures. Additional tools appear:  Get up to speed Additional tools appear The Picture Tools are groups of commands for working with pictures. Select the picture. The Picture Tools appear. Here’s how to find them: Additional tools appear:  Get up to speed Additional tools appear The Picture Tools are groups of commands for working with pictures. Additional groups and commands appear for working with pictures, like the Picture Styles group. Here’s how to find them: The Mini toolbar:  Get up to speed The Mini toolbar Use the Mini toolbar to quickly format text. Some formatting commands are so useful that you want to have them available whatever you’re doing. Let’s say you want to quickly format some text, but you’re working on the Page Layout tab. The Mini toolbar:  Get up to speed The Mini toolbar Use the Mini toolbar to quickly format text. You could click the Home tab to see the formatting options, but there’s a faster way: Select your text by dragging with your mouse, and then point at the selection. The Mini toolbar:  Get up to speed The Mini toolbar Use the Mini toolbar to quickly format text. You could click the Home tab to see the formatting options, but there’s a faster way: The Mini toolbar appears in a faded fashion. Point to it, and it becomes solid so you can click a formatting option. The Quick Access Toolbar:  Get up to speed The Quick Access Toolbar The Quick Access Toolbar is the small area to the upper left of the Ribbon. It contains the things that you use over and over every day: Save, Undo, Redo, and Print. You can add your favorite commands to the Quick Access Toolbar so that they’re available no matter which tab you’re on. You can also remove them. Adding a button to the Quick Access Toolbar Temporarily hide the Ribbon:  Get up to speed Temporarily hide the Ribbon For more room, double-click the name of the active tab to hide the groups. The Ribbon makes everything in Word 2007 nicely centralized and easy to find. But sometimes you don’t need to find things. You just want to work on your document, and you’d like more space to do that. Find everyday commands:  Get up to speed Find everyday commands It’s exciting that Word 2007 is new, but you have things to do. Now it’s time to point out the exact locations of the most commonly used commands, which are right where you need them in the new design. Now it’s time to get things done. Start with the Microsoft Office Button:  Get up to speed Start with the Microsoft Office Button The place to start a Word document is the Microsoft Office Button, shown here in the upper-left corner of the window. Click the button, and a menu appears that looks similar to the File menus in previous versions of Word. What happened to the File menu? Click the Microsoft Office Button to find out. What about styles?:  Get up to speed What about styles? Choose a ready-made quick style, or apply the styles you’ve made before. If you’re interested in a more powerful and efficient approach to formatting than just the bold and italic commands, you’ll want to know about styles in the new Word. Insert pictures, hyperlinks, headers, and footers:  Get up to speed Insert pictures, hyperlinks, headers, and footers The Insert tab offers your document a wealth of added information. To give your text power and punch, you may want pictures, clip art, charts, or shapes in your document. The place to add these is the Insert tab. Zoom:  Get up to speed Zoom Look in the lower-right corner if you need to zoom. After you insert something, you may need a closer look at its details. So you’ll definitely want to know where you zoom. Check your spelling and grammar:  Get up to speed Check your spelling and grammar Make no mistake: Don’t forget the spelling and grammar check. When you’ve done most of the work on your document, you’ll want to check the spelling and the grammar before you print it or send it in e-mail. Yes, ready to print:  Get up to speed Yes, ready to print Choose one of several printing commands by clicking the Microsoft Office Button. As the picture shows: The Print command opens the familiar Print dialog box. The Quick Print command sends your document immediately to the printer. Behind the scenes:  Get up to speed Behind the scenes Program options are no longer available from the Tools menu. Instead, click the Microsoft Office Button. The features you’re accustomed to using every day are on the Ribbon, and much easier to find than before. But where are the behind-the-scenes settings that are all about controlling how Word works, not producing documents? A new file format:  Get up to speed A new file format One more big change in the new version of Word: an improved file format. What does that mean to you? There’s a new file format for Word 2007. Why the change? XML:  Get up to speed Why the change? XML The new Word document file format is based on the new Microsoft Office Open XML Formats. Don’t worry, you don’t have to understand XML; it’s all behind the scenes. Good reasons for the new Word file format Why the change? XML:  Get up to speed Why the change? XML Just keep in mind that the new XML-based format helps to make: Good reasons for the new Word file format Safer documents, by separating files that contain scripts or macros. Why the change? XML:  Get up to speed Why the change? XML Just keep in mind that the new XML-based format helps to make: Good reasons for the new Word file format Smaller file sizes. Documents that are less susceptible to damage. How do I know I’m using the new format?:  Get up to speed How do I know I’m using the new format? If it says Word Document in the Save as type box, then you’re using the new file format. When you create a new document in Word 2007, and then save the document, the new file format will automatically be chosen for you. How do I know I’m using the new format?:  Get up to speed How do I know I’m using the new format? If it says Word Document in the Save as type box, then you’re using the new file format. You can make sure of the format by looking closely at the Save As dialog box. For example, notice in the picture that the Save as type box says Word Document (.docx)? This means that a new Word 2007 file format is being used. There’s more than one file format?:  Get up to speed There’s more than one file format? The only outward difference you are likely to see with new Word file formats is if you use macros or code. Word 2007 file formats What about the documents I already have?:  Get up to speed What about the documents I already have? How you know when Word has opened a document in compatibility mode You’re probably wondering, 'What happens when I open my older documents in the new version of Word?' Well, Word 2007 can open files created in all previous versions of Word, 1.0 through 2003. Converting your old files:  Get up to speed Converting your old files How to convert your files to the new format Naturally, you can convert an older document to the new file format. With the document open in Word 2007, just click the Microsoft Office Button, and then click the Convert command on the menu. Resources:  Get up to speed Resources Test Drive the Beta (http://www.microsoft.com/office/preview/beta/testdrive.mspx) Office Online Beta Info (http://officebeta.iponet.net/en-us/default.aspx?ofcresset=1) Take the Personal Productivity Challenge (https://us.microsoftofficeppc.com//Home.aspx) Get up to speed in no time (http://officebeta.iponet.net/en-us/2007/FX100649541033.aspx) Top 10 Benefits of Microsoft Office Enterprise 2007 (http://www.microsoft.com/office/preview/suites/enterprise/top10.mspx) Office Live Online (http://officebeta.iponet.net/en-us/officelive2/FX101754491033.aspx?pid=CL101750181033) SharePoint Designer 2007 (http://www.microsoft.com/office/preview/programs/designer/highlights.mspx) Executrain of Kansas (http://ks.executrain.com/newsletter/etofkansas.htm) Slide48:  2007 Microsoft Office system packaging 2007 Microsoft Office suites:  2007 Microsoft Office suites Q & A:  Q andamp; A Microsoft® Office 2007 Overview Thank You!:  Thank You! Microsoft® Office 2007 Overview

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