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Merit Event - Successfully Managing IT Projects

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Information about Merit Event - Successfully Managing IT Projects

Published on January 28, 2008

Author: meritnorthwest

Source: slideshare.net

Description

Almost every IT investment or development within a business requires some form of project management procedures to be adhered to. The project management system to be deployed will be determined by a variety of factors ranging from the availability of in-house expertise through to the industry standard.

Despite the multitude of Project Management methodologies available a staggering number (75%) of IT related projects still fail to achieve one or more of their stated aims or objectives.

There have been many high profile examples, the Passport Office and the Criminal Investigations Bureau to name just two, where delays in IT projects have been blamed for major disruption to the delivery of services.

So why do so many IT projects fail to achieve their expected outputs and what steps can Managers take to ensure their projects do not fail?

These questions will form the basis for discussion at this MERIT/Chamber eBusiness Club seminar.

Delegates attending this event will hear from a number of experienced Project Managers who have successfully managed IT related project of all sizes and scope.

The key speaker at this event will be Joni Philips ¡V Managing Director Technology 2 Ltd - who herself has many years experience of managing a wide variety of IT projects throughout the world.

The topics covered at the event will include:

• The Project Manager¡¦s approach and how to build the right team
• Project Planning & Monitoring
• Risk Management
• Total Quality Management

These topics will be supported with real case study examples.
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Where do I begin?!

Structuring the Project? That sounds good!

YOU plus Planning Teamwork Responsiveness Creativity Flexibility Communication The Best Start-Off

YOU plus

Planning

Teamwork

Responsiveness

Creativity

Flexibility

Communication

The Project Life Cycle Business details Full specifications Development Testing Implementation plans

Business details

Full specifications

Development

Testing

Implementation plans

The Usual Project Life Cycle Sleepless nights Not sure what to do Problems and issues Not enough help More sleepless nights

Sleepless nights

Not sure what to do

Problems and issues

Not enough help

More sleepless nights

Know your Allies Know who is affected. Know who is supportive. Know who isn’t supportive. Start to “win over” resistance. Build Brownie points.

Know who is affected.

Know who is supportive.

Know who isn’t supportive.

Start to “win over” resistance.

Build Brownie points.

Defin e the Project Ask the business “What are you trying the achieve? Don’t assume you know what they mean – they may not know what they mean themselves. Make sure your understanding is correct by reconfirming with the business.

Ask the business “What are you trying the achieve?

Don’t assume you know what they mean – they may not know what they mean themselves.

Make sure your understanding is correct by reconfirming with the business.

The Budget Little extras add up Keep an eye on it

Little extras add up

Keep an eye on it

Be Aware of Project Constraints Budget Expertise Politics Third Party Suppliers Communication & Relationships

Budget

Expertise

Politics

Third Party Suppliers

Communication & Relationships

Drill-Down Methods Start with the Objectives and work down Keep walking through it, so you know you understand each part. Delegate – you don’t need to know the technical details inside and out.

Start with the Objectives and work down

Keep walking through it, so you know you understand each part.

Delegate – you don’t need to know the technical details inside and out.

Have a Plan, but be flexible To fail to plan is to plan to fail Keep in mind possible “Plan B” Better to deliver something than nothing

To fail to plan is to plan to fail

Keep in mind possible “Plan B”

Better to deliver something than nothing

Example Tools Don’t spend more time on the plan than the project Gantt Charts MSProject

Don’t spend more time on the plan than the project

Gantt Charts

MSProject

Identifying Milestones Are there any points that I can easily monitor progress by? These are the points to take another look at budgets.

Are there any points that I can easily monitor progress by?

These are the points to take another look at budgets.

Keep Communicating! Communicate as much as possible. Communicate what you need to.

Communicate as much as possible.

Communicate what you need to.

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