Me Plan08 0219 Board.Kickoff.Meeting

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Information about Me Plan08 0219 Board.Kickoff.Meeting

Published on February 28, 2008

Author: rsutton

Source: slideshare.net

Description

Maine GIS Strategic Plan Kickoff Meeting Presentation

Strategic GIS Plan & Property Boundary Data Capture and Integration Framework Kickoff Meeting With the Maine GeoLibrary Board February 20, 2008 James Page, PhD Bruce Oswald, LA Richard Sutton James W. Sewall Team

What We’ll Cover Today Review project goals and description Introduce the Sewall Team Discuss our approach Discuss work completed & next 4 weeks Listen to your ideas

Review project goals and description

Introduce the Sewall Team

Discuss our approach

Discuss work completed & next 4 weeks

Listen to your ideas

Project Goals Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative

Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Project Goals Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative

Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 1 – Project Description Review and document status of activities in 2002 Strategic Plan ID issues and concerns Update 2002 Strategic Plan relative to status of current projects and new needs Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States Initiative coordination criteria

Review and document status of activities in 2002 Strategic Plan

ID issues and concerns

Update 2002 Strategic Plan relative to status of current projects and new needs

Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States Initiative coordination criteria

NSGIC’s Strategic Planning Criteria Strategic and business plans A full-time paid GIS coordinator and staff Clearly defined authority and responsibility for coordination A relationship with the chief information officer A tie into national programs

Strategic and business plans

A full-time paid GIS coordinator and staff

Clearly defined authority and responsibility for coordination

A relationship with the chief information officer

A tie into national programs

NSGIC’s Strategic Planning Criteria Contracting authority and cost sharing mechanisms An inter-governmental working environment free of "turf wars" A political or executive champion is involved in coordination Sustainable funding mechanisms Statewide coordination efforts that can be a conduit for federal initiatives

Contracting authority and cost sharing mechanisms

An inter-governmental working environment free of "turf wars"

A political or executive champion is involved in coordination

Sustainable funding mechanisms

Statewide coordination efforts that can be a conduit for federal initiatives

Task 1 – Project Description Primary Focus: Coordination of local governments, academia and the private sector Developing sustainable funding sources Cultivating political champions to grow support for future geospatial initiatives

Primary Focus:

Coordination of local governments, academia and the private sector

Developing sustainable funding sources

Cultivating political champions to grow support for future geospatial initiatives

“ Expectations” Contractor will work with Board and “Identified” Stakeholders to: Review 2002 Plan Hold sessions to involve identified and anticipated stakeholders Research similar efforts in “other comparable areas” Task 1 – Project Description

Contractor will work with Board and “Identified” Stakeholders to:

Review 2002 Plan

Hold sessions to involve identified and anticipated stakeholders

Research similar efforts in “other comparable areas”

Project Goals Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative

Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine

Task 2 - Research Identify stakeholder groups to determine how they use parcel maps and deeds registries Investigate linkages between municipalities and county registry of deeds (ME & other states) Review collaborative parcel editing technologies

Identify stakeholder groups to determine how they use parcel maps and deeds registries

Investigate linkages between municipalities and county registry of deeds (ME & other states)

Review collaborative parcel editing technologies

Task 2 - Research Research & document existing & announced parcel capture and maintenance initiatives Review and evaluate current participation and adherence to parcel standards by participating municipalities Review Resolve 23 and other sustainable funding mechanisms to support development and maintenance of an ILRIS

Research & document existing & announced parcel capture and maintenance initiatives

Review and evaluate current participation and adherence to parcel standards by participating municipalities

Review Resolve 23 and other sustainable funding mechanisms to support development and maintenance of an ILRIS

Task 2 – Codification (Framework & Specification) Document parcel maintenance best practices Articulate property data and transfer protocols and relationships Produce candidate methods for a universal ID system

Document parcel maintenance best practices

Articulate property data and transfer protocols and relationships

Produce candidate methods for a universal ID system

Task 2 – Codification (Framework & Specification) Consider standards and processes from GOS and National Map perspective Design a conceptual framework consisting of a political and technical architecture Produce a functional ILRIS specification

Consider standards and processes from GOS and National Map perspective

Design a conceptual framework consisting of a political and technical architecture

Produce a functional ILRIS specification

Task 2 – Promotion Develop interest and stakeholder support for the initiative Indoctrinate political champions in “geo-speak” as well as pursuing identified funding sources

Develop interest and stakeholder support for the initiative

Indoctrinate political champions in “geo-speak” as well as pursuing identified funding sources

Geographic Scope Strategic Plan update and realignment Address & support all areas of Maine ILRIS Strategy development involves 2 Counties & up to 12 municipalities Final specification accommodates 16 Counties and 490 municipalities

Strategic Plan update and realignment

Address & support all areas of Maine

ILRIS

Strategy development involves 2 Counties & up to 12 municipalities

Final specification accommodates 16 Counties and 490 municipalities

Sewall Team

Project Workflow

Task 1 – Review Maine’s Existing Geospatial Strategy Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan and other pertinent documents Review the existing geospatial strategy Determine differences in these plans, what exists today and the NSGIC coordinating criteria

Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan and other pertinent documents

Review the existing geospatial strategy

Determine differences in these plans, what exists today and the NSGIC coordinating criteria

Task 1 – Stakeholder Engagement & Needs and Capabilities Assessment Engage relevant stakeholders both within and outside the Maine GIS community through a promotional campaign Investigate traditional and innovative funding sources for current and anticipated geospatial activities in the state Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS activities

Engage relevant stakeholders both within and outside the Maine GIS community through a promotional campaign

Investigate traditional and innovative funding sources for current and anticipated geospatial activities in the state

Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS activities

Task 1 – GeoLibrary Strategic Plan Update and Alignment Use this information to frame discussions at meetings & through surveys to engage the Maine geospatial community Align the Strategic Plan with the National States Geographic Information Council’s (NSGIC) Fifty States Initiative Update Maine’s GIS Strategic Plan

Use this information to frame discussions at meetings & through surveys to engage the Maine geospatial community

Align the Strategic Plan with the National States Geographic Information Council’s (NSGIC) Fifty States Initiative

Update Maine’s GIS Strategic Plan

Task 1 – Strategic Plan Update & NSGIC Alignment – Key Deliverables Produce an outline of the Strategic Plan update Prepare an initial draft Strategic Plan Provide a second draft Strategic Plan Deliver a final Strategic Plan aimed at the core NSGIC coordination criteria goals of multi-jurisdiction coordination, funding source development and political champion cultivation

Produce an outline of the Strategic Plan update

Prepare an initial draft Strategic Plan

Provide a second draft Strategic Plan

Deliver a final Strategic Plan aimed at the core NSGIC coordination criteria goals of multi-jurisdiction coordination, funding source development and political champion cultivation

Task 2 – Integrated Land Records Information System Research of Current Parcel Status and Best Practices Codification of a Conceptual Framework Codification of a Function Specification Promotion of Project and Plan

Research of Current Parcel Status and Best Practices

Codification of a Conceptual Framework

Codification of a Function Specification

Promotion of Project and Plan

What Does Task 2 Really Contain? The development of a method to formalize the: Capture (municipal, county and state levels), Integration (attribution for parcels drawn from towns augmented by county deeds registry info linked through book and page), Maintenance, and Distribution of Cadastral Data Develop a plan to promote & implement it.

The development of a method to formalize the:

Capture (municipal, county and state levels),

Integration (attribution for parcels drawn from towns augmented by county deeds registry info linked through book and page),

Maintenance, and

Distribution of Cadastral Data

Develop a plan to promote & implement it.

Attribute set Reduced to Minimum for Distribution Full set of assessing Attributes attached To parcels Private contractors Geodata Uptake Stakeholders + Roles municipality Geodata edited To reflect change Regional/County GIS Municipal GIS Implemented by Private contractors Maine Office of GIS Implemented by property Survey performed Change approved by municipality © 2008 – jws | rest Rev. 2008.0123 Technical Surveyors Municipal GIS Survey added to Georeferenced Composite Implemented by state Parcels integrated With GeoLibrary : Attributes culled federal Statewide cadastre Integrated with Framework Layer county Deed Book/Page reference appended

Task 2 – Research of Current Parcel Status and Best Practices Contact current and potential stakeholders; document use of parcel data & attribute requirements Explore linkages between municipalities and county deeds registries Investigate chain of title data feeds Document frequency of updates Assess best distribution strategies

Contact current and potential stakeholders; document use of parcel data & attribute requirements

Explore linkages between municipalities and county deeds registries

Investigate chain of title data feeds

Document frequency of updates

Assess best distribution strategies

Task 2 – Research of Current Parcel Status and Best Practices Address muni participation in and adherence to ME parcel standards. Identify business drivers at multiple government levels, in academia & the private sector Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability Study legislative precedents for consolidating and managing collection and distribution of land records data

Address muni participation in and adherence to ME parcel standards.

Identify business drivers at multiple government levels, in academia & the private sector

Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability

Study legislative precedents for consolidating and managing collection and distribution of land records data

Task 2 – Research of Current Parcel Status and Best Practices Address municipal participation in and adherence to ME parcel standards. Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability Study legislative precedents for consolidating and managing collection and distribution of land records data Identify business drivers at multiple government levels, in academia & the private sector

Address municipal participation in and adherence to ME parcel standards.

Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability

Study legislative precedents for consolidating and managing collection and distribution of land records data

Identify business drivers at multiple government levels, in academia & the private sector

Use parcels/GIS to inform current initiatives Gateway1 Brunswick NAS BRAC DECD – Pine Tree Development Zones LURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Mortgage relief visualization Task 2 – Promotion: Application Examples / Business Drivers

Use parcels/GIS to inform current initiatives

Gateway1

Brunswick NAS BRAC

DECD – Pine Tree Development Zones

LURC Moosehead Rezoning

Wood to Energy modeling – Treegrowth

Mortgage relief visualization

Promotion of Project and Plan Wide audience mailings and e-distributions:

Schedule

Schedule

Communications Plan

Communications Plan Communications between the GeoLibrary Board and the Sewall Team Direct communications including all administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PM Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on cadastral matters Scheduled communications Bi-weekly project meetings & reports Monthly Reports Status reports Issue reports Schedule updates Scheduled Board presentations

Communications between the GeoLibrary Board and the Sewall Team

Direct communications including all administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PM

Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on cadastral matters

Scheduled communications

Bi-weekly project meetings & reports

Monthly Reports

Status reports

Issue reports

Schedule updates

Scheduled Board presentations

Communications Plan Communications between the GeoLibrary Board, the Maine GIS Community and other significant stakeholders Meetings w/State agencies, CIO, GIS professionals Meetings w/County leaders, Registry of Deeds, GIS professionals Meetings w/Municipal leaders, assessors, GIS professionals Meetings w/Academia & Private Sector Meetings w/Surveyors, Bar and Realtors’ Associations Forums (Portland, Augusta, Bangor) Surveys (On-line & paper) Blog List Serve Broadcast e-mails Project location on website On-line status report Schedule of activities Presentations Registry of participants

Communications between the GeoLibrary Board, the Maine GIS Community and other significant stakeholders

Meetings w/State agencies, CIO, GIS professionals

Meetings w/County leaders, Registry of Deeds, GIS professionals

Meetings w/Municipal leaders, assessors, GIS professionals

Meetings w/Academia & Private Sector

Meetings w/Surveyors, Bar and Realtors’ Associations

Forums (Portland, Augusta, Bangor)

Surveys (On-line & paper)

Blog

List Serve

Broadcast e-mails

Project location on website

On-line status report

Schedule of activities

Presentations

Registry of participants

Work Done to Date Spoke and gathered input at the ME Society of Land Surveyor’s Conference Developed Blog site Scheduled to speak at the ME Municipal Association Technology Conference Met with the State CIO Met with Nancy Armentrout & Larry Harwood Forwarded contract to State for execution

Spoke and gathered input at the ME Society of Land Surveyor’s Conference

Developed Blog site

Scheduled to speak at the ME Municipal Association Technology Conference

Met with the State CIO

Met with Nancy Armentrout & Larry Harwood

Forwarded contract to State for execution

Work in Next 4 Weeks Designate Project Manager (B) Announce project (B) Establish project site on GeoLibrary web site (B) On-line Registration Link Blog to site Post documents to site Board identifies statewide stakeholders (B) Develop (S) and distribute Survey (B) Schedule forums (B) Provide suitable locations Announce locations & dates Call “significant” stakeholders to insure their participation Schedule meetings State agencies (B) Local government (B) Bar Association (S) Realtors Association (S)

Designate Project Manager (B)

Announce project (B)

Establish project site on GeoLibrary web site (B)

On-line Registration

Link Blog to site

Post documents to site

Board identifies statewide stakeholders (B)

Develop (S) and distribute Survey (B)

Schedule forums (B)

Provide suitable locations

Announce locations & dates

Call “significant” stakeholders to insure their participation

Schedule meetings

State agencies (B)

Local government (B)

Bar Association (S)

Realtors Association (S)

What Are Your Ideas?

1. Who do we need to get involved in the study and what’s the best way to get their input?

2. What are the most important things that you would like the statewide GIS coordination to do that is not currently doing?

3. Who are the three most likely political champions for GIS in Maine?

4. What do you believe are the best sustainable funding sources for GIS in Maine?

5. What do you feel would be the greatest BENEFITS of accurate and up-to-date statewide parcels to you and your organization?

6. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you require for your organization?

7. If a single county or regional area could be made available as a PILOT PROJECT as part of this initiative, what county or area would you nominate, and why?

8. What challenges do you anticipate in developing and distributing statewide parcel data?

9. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral product?

For more input, contact Bruce Oswald at: [email_address] or (207) 827-445

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