Published on February 20, 2014
Life- and Workhacking with Digital Tools Jan-Hendrik Senf @_SENF_
www.senf-heinemann.com Consultants for Digital Communication - Social Media Marketing • Strategies and Concepts • Setup and Realization • Coaching, Training, Seminars and Workshops • Audits, Second Opinions, Optimization • Websites: Concepts, Realization, Relaunches • Social Media Monitoring and Dashboards • Personal Branding and Reputation • Employer Branding and Enterprise 2.0 • Issue- and Crisis Communication
The solution (forget it ;)
• Effectivity: " To do the right things • Efﬁciency:" To do things right"
THE classic read http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People
THE classic system http://en.wikipedia.org/wiki/Getting_Things_Done
http://en.wikipedia.org/wiki/ROWE Enterprise 2.0: " Force self-control http://www.gorowe.com/main/books-and-tools/ http://www.danpink.com/books/drive/
Gen Y and the workplace • All ideas compete on an equal footing • Contribution counts for more than credentials • Hierarchies are natural, not prescribed • Leaders serve rather than preside • Tasks are chosen, not assigned • Groups are self-deﬁning and - organizing • Ressources get attracted, not allocated • Power comes from sharing information, not hording it • Opinions compound and decisions are peer-reviewed • Users can veto most policy decisions • Intrinsic rewards matter most • Hackers are heroes
Understanding Gen Y http://marcprensky.com/ http://dontapscott.com/books/grown-up-digital/ www.borndigitalbook.com
Becoming a Social Business http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framework/
Kill Email It‘s killing your productivity.
Email is 40+ years old now
„Trapped“ in Emails are • Knowledge • Tasks • Files" • Hierarchies, Secrets, Power etc.
Email is THE„killer“-app • Email is always intrusive, always „Push“ instead of „Pull“ • Email is used very wrong VERY often (Chat, cc: deleted etc.) • Email is killing time • Email is killing productivity • Email is very often the wrong solution for the job to be done • Email is generating silos of knowledge • Email can easily lead to misunderstandings regarding tone • Email is the opposite of transparency • Email has no built-in fun feature (no gamiﬁcation included)
Killerfeature: No mailclient ;)
Email is NOT the only choice
Foto: ﬂickr user RayBanBro66 (undercc-Licence) It’s possible. Let’s start today:)
Last warning: This is… • Totally subjective • Absolutely non-complete • Inspiringly inspirational • Hopefully helpful • BIG TIME BORING " (at least when you know these tools)
Get a better mail client
Use Activity Feeds instead of Emails for ALL internal communication
Don‘t mail documents!
Don’t mail ﬁles!
List tasks and share lists
Track and record progress
Structure complexity with mindmaps
Put ALL notes into the Cloud
Put ALL contacts to the Cloud
Move your Phones to the Cloud
Put offtimes into the Cloud
Be better at meetings
Move meetings to the Cloud
Simulate a CoWorking-Space in the Cloud
Rule your passwords (everywhere)
Cluster your workday
Boost your focus
Kill visual clutter
Read stuff later (everywhere)
Use a custom startpage in your browser
Centralize content sources
Use (realtime) Dashboards
Use (cloud-) aggregators
Buffer ALL tweets
Only tweet with maximum reach
Try instant time tracking
Block sites that kill time
Block the Social Web
Block the Internet
Downgrade your smartphone to a plain phone (from time to time)
Hack your workplace: • Institute „No-Meetings-Fridays“ • Institute the „Rule of 2“: No more than 2 team members at any meeting. Then brief others. • Disable new Email-Notiﬁcations • Turn off Voice Mail • Batch process Emails 1 - 2 times a day • Block time for key projects and deliverables • Get off non-essential Email distribution lists • Apply David Allens’ „2 minute rule“ • Limit the number of items on your daily To-Do-List • Take Time-Outs to review goals and check process • Work from home 1 - 2 days a week • Color-code incoming Emails based on priorities to improve scan-ability • Go digital with note-taking to make it easier to search and retrieve data from notes • Slow down and reﬂect rather than just to react in the moment • Delegate more • Let others ﬁx their own problems
Work in the Now, with Flow http://en.wikipedia.org/wiki/Flow_(psychology) http://en.wikipedia.org/wiki/The_Power_of_Now
Understand the social dimension of our race to maximize our productivity Stream "Speed" (90 min.) in English on Vimeo (paid): vimeo.com/ondemand/speedtheﬁlm Stream "Speed" (90 min.) in German on arte (free): http://future.arte.tv/de/warum-rennt-uns-die-zeit-davon
Discover natural Powerfoods For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.
Optimize your sleep Wake Up Light, Water Pillow, Fitbits Sleeptracking
Sharing means caring: " What are YOUR tools and hacks?
Let’s connect: • www.senf-heinemann.com • facebook.com/SENF (page) • twitter.com/_SENF_ • mail [ at ] senf-heinemann [dot] com • +49 (0)30 - 86 08 537 • +41 (0)44 - 520 58 29 http://slideshare.net/janhendriksenf
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