Keeping the Tide High: Accessioning in a Backlog-Free Shop

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Information about Keeping the Tide High: Accessioning in a Backlog-Free Shop

Published on March 10, 2014

Author: mikerush


Keeping the Tide High: Accessioning in a Backlog-Free Shop Mike Rush, Accessioning Archivist Beinecke Rare Book and Manuscript Library Yale University SAA 2013 / Session 402 / 2013-08-16

WHO? Accessioning Archivist Accessioning Assistant Processing Assistant Processing Assistant

WHO? Manuscript Unit [23 FTE] 4 Accessioning [4] Processing, Catalogi ng, etc. [19] 19

WHAT? Linear Feet Accessioned 1200 1000 800 600 400 200 0 FY 2013 FY 2012 FY 2011

WHAT? Items Accessioned 6000 5000 4000 3000 2000 1000 0 FY 2013 FY 2012 FY 2011

WHERE? Beinecke Library Offsite Processing Space

WHEN? Receive Catalog or Process Create accession record Verify Route Pay or Acknowledge

WHY? Access

WHY? Provide Initial Description Assess condition and priority Gain Physical Control Identify Restrictions

HOW? • Create accession record – Provides identifying description – Records the source – Records financial details for purchases – Exposes non-sensitive information immediately via a public “Uncataloged Acquisitions” database

HOW? • Process to our baseline standards – Catalog record – Finding aid (if necessary) – Archival boxes – Barcode all containers – Triage preservation issues – Identify and segregate restricted materials – Create collection assessment to inform future work

“A Backlog-Free Shop” Not yet But…

Baseline Processing Project • 4.5 year project • 13,000 linear feet processed and cataloged to our baseline standards • All non-accessioning Ms Unit staff • On track to finish by December 2014


Questions? @mike_rush

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