Infographic: Essential Reports for Agency Managers - Work In Progress

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Information about Infographic: Essential Reports for Agency Managers - Work In Progress
Business & Mgmt

Published on March 7, 2014

Author: Exsystems


FIVE ESSENTIAL REPORTS  for Agency Managers    4 WORK IN PROGRESS REPORT  3/6/2013  NUMBER OF PHASES:   2  2:32 PM  CUT‐OFF DATE                   31/5/2013  CLIENT    JOB  DESCRIPTION  ACCOUNT  HANDLER  PURCHASES   STAFF   STAFF  HOURS  MATERIALS   TOTAL Bluefox Publ  8‐page brochure  AP  165.00  687.50   41.00   51.99  904.49  Bluefox Publ  Landing page  AP  165.00      20.00  185.00  Cambay Enterpr  Email template  SB  287.50  206.00  12.00    493.50  WHAT IS WORK IN PROGRESS?   Work that has not yet been completed but has incurred  costs such as staff time, purchases and materials.   WHAT DOES THE REPORT DO?  It shows the state of Work In Progress (WIP) at a certain  cut‐off date selected by the user. It selects the requested range of job phases and can be  further filtered by client, account handler and many other options.  ALL ESTIMATES BY SYNERGIST, BASED ON USER INTERVIEWS CONSIDERED  ‘ESSENTIAL’ BY  THESE ROLES  USAGE  b USED BY  SECTORS  FREQUENCY  MOST USED  PRIMARY  BENEFITS  jj   MANAGING  DIRECTORS  FINANCE DIRECTORS  STUDIO  MANAGERS  CREATIVE  AGENCIES  DIGITAL AGENCIES  PR CONSULTANTS  DAILY  WEEKLY FINANCE /  ADMIN  MONTHLY 1  MAKES EASY WORK  OF A MAJOR  PERIOD‐END TASK  2 Pulling it all together  manually is a major chore,  as the accounting team  would have to analyse  each project in detail  MARKETING‐ AGENCIES  ACCOUNT MANAGERS  IN‐HOUSE  MARKETING  CAN BE CREATED &  EMAILED  AUTOMATICALLY  Receive the month‐end  version by email  automatically, for crucial  financial reporting and  business management   OTHER PROFESS’L  SERVICES  3  ADDITIONAL  OPTIONS FOR  CUSTOM REPORTS  Powerful project  management systems give  you multiple options to let  you report whichever  aspects you need  10 SAVES TIME  IMPACT ON  COMPANY  6 REDUCES LEAKS OF  CHARGEABLE TIME  8 GIVES EARLY WARNINGS  AND ALERTS  8 INCREASES CONTROL  AND VISIBILITY  7 IMPROVES CASH FLOW 10 TYPICAL USER  COMMENTS  SPINOFF  BENEFITS  j BILLING  EARLIER  Many jobs end well before month‐end. Sending out accurate invoices, with  minimal effort, is a major time‐saver and a significant contributor to improved  cash flow.  CAPTURING  LEAKS  It’s all about chargeable time. If you know exactly where all the unbilled hours  are sitting, you have a great grasp of the issues and the time to fix what needs  fixing. KEY WORDS  K CLEVER STUFF  ) BIG PICTURE  E It can report retrospectively  TIMING  WHAT IT  DELIVERS  This means that even if you carry on entering information past a key date it  can give the Work In Progress as at any chosen cut‐off date. Ideal for month‐ end and year‐end.  ‘The Backstop’  Above all else, this is the report that ensures nothing gets missed. In that  regard, in the hectic pace of a busy and complex environment, it delivers  peace of mind. /downloads                                01625 572690

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