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Infographic: Essential Reports for Agency Managers - Job Health

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Information about Infographic: Essential Reports for Agency Managers - Job Health
Business & Mgmt

Published on March 7, 2014

Author: Exsystems

Source: slideshare.net

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FIVE ESSENTIAL REPORTS  for Agency Managers    3 JOB HEALTH REPORTING & ALERTS  CLIENT  JOB DESCRIPTION  ESTIM ACTUAL VARIANCE % QUOTED  ACTUAL  VAR  % INV     COST  COST      PRICE  REC CHARGE      VALUE  Edge Design & Int  Wallpaper brochure  241.00  136.00  105.00  44  375.00  148.60  226.40  40  148.60  ProGem  New company logo  316.00  200.00  116.00  36  466.00  266.00  200.00  57  466.00  Ward  Homes  Building N8 brochure  1148.70  1010.00  138.70  12  2000.00  1212.50  787.50  60  2000.00    CLIENT  JOB  DESCRIPTION    CHARGE CODE  % COMPL  EST HOURS  ACTUAL HOURS  Ace Electronics  New light fixtures brochure  Design Team Leader  60  40    24   AG Site Services  Website update  Java Development  66.67  3    2  Airlock  4 page brochure of new Accent   Artwork  53.85  13    7  Aria Prof’l Services  Internal Comms  Creative Design  50  10    5    WHAT DOES THE REPORT DO?   It reports on the status of your projects and jobs,  comparing time and costs incurred vs the budget  ALL ESTIMATES BY SYNERGIST, BASED ON USER INTERVIEWS CONSIDERED  ‘ESSENTIAL’ BY  THESE ROLES  USAGE  b USED BY  SECTORS  FREQUENCY  MOST USED  PRIMARY  BENEFITS  jj   MANAGING  DIRECTORS  FINANCE DIRECTORS  STUDIO  MANAGERS  CREATIVE  AGENCIES  DIGITAL AGENCIES  PR CONSULTANTS  DAILY  WEEKLY FINANCE /  ADMIN  MONTHLY 1  IDENTIFYING THE  CURRENT ISSUES  See at a glance where the  current big issues are, and  drill down for the details so  you can fix them.  2 MARKETING‐ AGENCIES  ACCOUNT MANAGERS  IN‐HOUSE  MARKETING  RECEIVING ALERTS  AUTOMATICALLY  Proactive monitoring by  automatic prompt is  smarter than reactive  witch hunts. Prevention is  better than cure.   OTHER PROFESS’L  SERVICES  3  COMPARISON WITH  BUDGETS  If a job is running on or  under budget, it’s going to  be profitable. Having that  data at your fingertips is  what the system’s all about  SAVES TIME  IMPACT ON  COMPANY  6 8 REDUCES LEAKS OF  CHARGEABLE TIME  10 GIVES EARLY WARNINGS  AND ALERTS  10 INCREASES CONTROL  AND VISIBILITY  10 IMPROVES CASH FLOW 7 TYPICAL USER  COMMENTS  SPINOFF  BENEFITS  j IT FOCUSES  ATTENTION ON  REMAINDER OF  THE JOB  Knowing exactly where the job is up to gives clarity to those still working on  the job,.  It focuses their minds on meeting the budget  while there’s still time to  retrieve a situation that might have drifted earlier.   KEY WORDS  K CLEVER STUFF  ) TRIGGER  POINTS  BIG PICTURE  E PROFIT LEVER  NUMBER 2  Alerts can be set at a specified percentage to give you the advance notice  needed to manage the job well.  For example, a milestone set at 70% of budget spend can be an invaluable  wake‐up call for team members.  One of two crucial levers at your disposal  If you’re looking for the key levers in your business that drive profitability,  when it comes to reporting there are two. This is one of them. It keeps jobs on  track – it’s as fundamental as that. Everything else flows from this.  www.synergist.co.uk /downloads                                01625 572690

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