Increasing Access To Archival Knowledge

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Information about Increasing Access To Archival Knowledge

Published on March 24, 2008

Author: verzosaf

Source: slideshare.net

Description

paper presented at the ICA_SUV Seminar on "10 years of SUV : Past Achievments - Future Strategies" (Vienna Technological University, Austria, 20-21 August 2004) by Fe Angela M. Verzosa

"Increasing access to archival knowledge through archival cooperation and partnerships: A proposal for   enhancing networking and linkage capabilities among academic archives in developing countries ” By Fe Angela M. Verzosa

ICA-SUV collaborate have partnering schemes network to bridge the digital divide…

ICA-SUV

collaborate

have partnering schemes

network

to bridge the digital divide…

Success … last 10 yrs. and future members exploit collaboration and networking opportunities ICA-SUV

members exploit collaboration and networking opportunities

ICA-SUV

Early Attempts at Collaboration International cooperation difficult to achieve because of geographical distance in Southeast Asia, what has been done conferences seminar-workshops publication of journals

International cooperation difficult to achieve because of geographical distance

in Southeast Asia, what has been done

conferences

seminar-workshops

publication of journals

Cooperative regional projects- Conference on Research Materials 1969 – Puntjak, Indonesia CONSAL 1970 - Singapore SARBICA 1971 - Manila Regional Microfilm Clearing house SEA Microfilm Newsletter, Dec 1972-1993

Conference on Research Materials

1969 – Puntjak, Indonesia

Regional Microfilm Clearing house

SEA Microfilm Newsletter, Dec 1972-1993

Cooperative regional projects- Masterlist of SEA Microforms (MSEAM) published 1978 updated 1985 36,000 entries from 44 institutions Indonesia Malaysia Philippines Singapore Thailand 2000 - SEACAP approved digitization funded by Japan foundation accessible at http://mseam.seas.edu.sg.

Masterlist of SEA Microforms (MSEAM)

published 1978

updated 1985

36,000 entries from 44 institutions

Indonesia

Malaysia

Philippines

Singapore

Thailand

2000 - SEACAP approved digitization

funded by Japan foundation

accessible at http://mseam.seas.edu.sg.

… in the Philippines Research Mgt. & Archives Office (RMAO) Consejo Superior De Investigaciones Cientificas (CSIC) catalogs of centuries old documents during Spanish colonial period

Consortia in the Philippines shaped by needs and interests informal and voluntary borne from institutional linkages established for inter-lending government sponsored (2) spearheaded by professional organizations

shaped by needs and interests

informal and voluntary

borne from institutional linkages

established for inter-lending

government sponsored (2)

spearheaded by professional organizations

NCA - Nat’l Committee on Archives provide technical assistance to institutions conduct training for potential archives create a database of the Philippine’s archival resources

provide technical assistance to institutions

conduct training for potential archives

create a database of the Philippine’s archival resources

Barriers to Cooperation geography lack of funding and commitment episodic communication among cooperating partners proper level of benefit flexible, adaptive consortial arrangements copyright issues reluctance of major repositories to participate

geography

lack of funding and commitment

episodic communication among cooperating partners

proper level of benefit

flexible, adaptive consortial arrangements

copyright issues

reluctance of major repositories to participate

Barriers to Cooperation others: rivalry and competition mistrust and jealousy politics and personalities different institutional priorities indifferent institutional administrators unequal development and parochialism skepticism fear of loss reluctance to take risks pervasive lack of tradition of cooperation

others:

rivalry and competition

mistrust and jealousy

politics and personalities

different institutional priorities

indifferent institutional administrators

unequal development and parochialism

skepticism

fear of loss

reluctance to take risks

pervasive lack of tradition of cooperation

Proposals for new avenues at Collaboration seek new avenues better alternatives INTERNET free or low cost expense becomes minimal

seek new avenues

better alternatives

INTERNET

free or low cost

expense becomes minimal

Internet: effective means of networking value and focus is full text rather than catalog of bibliographic information there is a more urgent need for content on the Internet carefully explore content as the focus of cooperative projects

value and focus is full text rather than catalog of bibliographic information

there is a more urgent need for content on the Internet

carefully explore content as the focus of cooperative projects

INTERNET as a cooperative medium - large volumes of paper do not have to be transported lost electronic materials in transit are simply re-transmitted offers immediacy, conservation, and retrievability

large volumes of paper do not have to be transported

lost electronic materials in transit are simply re-transmitted

offers immediacy, conservation, and retrievability

Joint publication of electronic journals open avenues for increasing access to archival resources academic information pertaining to Asia and other remote regions will be available on the Web scholars & researchers gain access to information extremely difficult to locate solve complex problems of document delivery service

open avenues for increasing access to archival resources

academic information pertaining to Asia and other remote regions will be available on the Web

scholars & researchers gain access to information extremely difficult to locate

solve complex problems of document delivery service

Sinupang Lasalyano on-line journal of DLSU Archives on trial indexed searchable by OAI engines open journal system designed by Public Knowledge Project freely distributed support the open access publishing of scholarly resources

on-line journal of DLSU Archives

on trial

indexed

searchable by OAI engines

open journal system

designed by Public Knowledge Project

freely distributed

support the open access publishing of scholarly resources

facilitates collaborative action members participating in this project organize the open archives on a discipline-oriented basis decide the party(ies) responsible for launching, managing, and maintaining the system ICA-SUV

members participating in this project

organize the open archives on a discipline-oriented basis

decide the party(ies) responsible for

launching,

managing, and

maintaining the system

Digital Archives Collaboration establish as many websites and encourage cooperation the more participants involved, the better to achieve efficiency and effectiveness IT enables archival information to be accessed anywhere anytime by anyone

establish as many websites and encourage cooperation

the more participants involved, the better to achieve efficiency and effectiveness

IT enables archival information to be accessed anywhere anytime by anyone

National Archives - Philippines started digitization project in 1998 13 million ++ historic documents not accessible in the world wide web How many more such digital projects are ongoing but are not accessible in the web?

started digitization project in 1998

13 million ++ historic documents

not accessible in the world wide web

How many more such digital projects are ongoing but are not accessible in the web?

National Archives - Japan spearheaded by Japan Center for Asian Historical Records (JACAR) provides image data of official documents of relationship between Japan and its Asian neighbors offers "anyone, anytime, anywhere" access free of charge

spearheaded by Japan Center for Asian Historical Records (JACAR)

provides image data of official documents of relationship between Japan and its Asian neighbors

offers "anyone, anytime, anywhere" access

free of charge

National Archives - Japan Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945 download and print it out easily 6.5 M images scanned 2 M images every year will be added documents were microfilmed/ converted into digital format

Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945

download and print it out easily

6.5 M images scanned

2 M images every year will be added

documents were microfilmed/ converted into digital format

results in a single point of access to digitized archival materials on evacuation and internment of thousands of Japanese Americans during WWII Curatorial and digital collaboration was made possible through California Digital Library’s Online Archive of California a big contribution to academic research. Japanese American Relocation Digital Archive

results in a single point of access to digitized archival materials

on evacuation and internment of thousands of Japanese Americans during WWII

Curatorial and digital collaboration was made possible through California Digital Library’s Online Archive of California

a big contribution to academic research.

Collaboration - attractive alternative for poorer nations better endowed countries extend assistance by providing required funds needed technical expertise and training, technology infrastructure or network mechanism

attractive alternative for poorer nations

better endowed countries extend assistance by providing

required funds

needed technical expertise and training,

technology infrastructure or network mechanism

Collaboration - SUV can initiate launching of an international network of institutional repositories, matching institutions with common interests, needs, and requirements.

SUV can initiate

launching of an international network of institutional repositories,

matching institutions with common

interests,

needs, and

requirements.

Solution- require permission to the digital contents focus on works free from copyright Copyright Concerns - one of the most serious barriers

Solution-

require permission to the digital contents

focus on works free from copyright

one of the most serious barriers

International Collaboration on archival training & education SEA academic archivists have limited opportunities funded are government archivists and records manager grants are limited to government-to-government arrangements

SEA academic archivists have

limited opportunities

funded are government archivists and records manager

grants are limited to government-to-government arrangements

State Archives Department - Vietnam sent its staff to Algeria, Indonesia, China, Japan, France & Laos accepted archivists from neighboring countries trained 25 Vietnamese on conservation and restoration in Hanoi held jointly with the Tokyo Conservation and Restoration Center under a Japan Foundation grant

sent its staff to

Algeria, Indonesia, China, Japan, France & Laos

accepted archivists from neighboring countries

trained 25 Vietnamese on conservation and restoration in Hanoi

held jointly with the Tokyo Conservation and Restoration Center

under a Japan Foundation grant

Internet-based distance education offers an alternative to the more expensive traditional teaching offers the opportunity to develop archival training through distance education

offers an alternative to the more expensive traditional teaching

offers the opportunity to develop archival training through distance education

Academic archivists in the Philippines no formal education in archival studies post-appointment training limited to 2-3 days on basic courses appraisal, arrangement and description conducted by archivists who lack formal education in archival studies

no formal education in archival studies

post-appointment training limited to 2-3 days on basic courses

appraisal,

arrangement and

description

conducted by archivists who lack formal education in archival studies

SUV’s on-line training tap a team of archival educators decide what teaching competencies needed for online educators to become effective in handling in-service professional postgraduate distance training in basic archival courses

tap a team of archival educators

decide what teaching competencies needed for online educators to become effective in handling

in-service professional postgraduate distance training in basic archival courses

ICA-SUV leading the way...

leading the way...

Good day to all!

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