In School Breakfast Feeding - Learning from M&E in South Africa

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Information about In School Breakfast Feeding - Learning from M&E in South Africa

Published on March 3, 2014

Author: sabridgeproj



The In School Breakfast Programme funded and run by the Tiger Brands Foundation was the focus of the first Monitoring and Evaluation Colloquium of 2014. Kelvin Glen takes members of the Maths and Science Learner Support community through the design details of the programme. He shares a number of learning points that illustrate the need for needs analyses and relationship management which stakeholders from a variety of sectors will find useful.
Kelvin describes the comprehensive and effective manner this programme is tracked. Have a look it may give you some ideas on M&E for your own intervention.

“to improve the lives of learners attending non-fee paying schools and their surrounding communities by creating sustainable, scalable and replicable programmes focussed on nutrition and education enhancement”

14 805 718 In-school breakfasts served June 2011 – December 2013

Why an in-school breakfast feeding programme ?

• “You can’t teach a hungry child” • The SA government feeding programme feeds after 11h00 • Most NGO interventions feed in isolation & out of school • 1st “in-school breakfast feeding” programme • Public Private Partnership • Whole school receives breakfast

Province Urban Rural Area Alex Township Gauteng Schools 13 Learners 17 936 X Vosloorus 1 1 239 X Ashton 5 4 864 x Vlaakteplaas 1 180 Limpopo X Modimolle 5 5 314 Mpumalanga X Kabokweni 3 4 826 Kwa Zulu Natal X Bergville 4 2 750 Eastern Cape X Lady Frere 27 6 750 60 43 859 Western Cape Total

Kitchen Programme

• Container Kitchens (Alex) • 3 in 2011 and 6 in 2012 Alex Kitchen Project

Project Build Kitchens Kwa Zulu Natal & Limpopo

2 x kitchens in Western Cape

Enterprise Development

• • • • • Up to the minute real-time reporting Builds a profile on each project site (school) Manages school monitors Empowers the SMT to self manage Detailed reports on food delivery, food preparation, hygiene, performance & influencing factors

Food Handlers • • • • • • • • Stipends Protective clothing Health & safety Portion sizes Food preparation Food storage Food hygiene General hygiene

Schools’ Responsibilities

• Receive the Tiger Brands Foundation food • Serve breakfast before school 07h30 – 08h00 • Manage the Food Handlers • Keep cooking facilities clean and hygienic • Responsible for the donated utensils • Cooperate with the School Monitors • Attend project meetings • Attend training programmes / workshops • In-school breakfast feeding a standing agenda item for SGB / SMT

What does success look like ?

Positive impacts on: • • • • • • • • • Behaviour School attendance (Time & absenteeism) Nutrition Contributes to whole school development Enterprise Development Skills development Infrastructure Shaping the future of school feeding Developing a replicable PPP model

Learners • “My friends used to call me skeleton, now I can play and I’m strong because I eat my breakfast every day” • “We can listen in class now because I'm not worried about when lunch will be served.” Educators • “The learners are now more attentive in class” • “The breakfast has reduced late coming and absenteeism “ • “We can see a difference in the children's health and performance” • “The kitchen has not only empowered the school but is an investment into the whole community”

Public Private Partnerships

The TBF plays a funding, thinking, co-ordination and delivery role in partnership with a number of stakeholders • Department of Basic Education (national, provincial & local level) • Departments of Agriculture / Health / Social Development. • Beneficiary schools, parents and community leaders • Community Based Agencies (delivery partners) • Tiger Brands • Corporate Social Investment / Partnerships


1. 2. 3. 4. 5. Clearly understand the impact of the in-school breakfast feeding What was hampering success NSNP Improvements How was the data interpreted and used

Globally - monitoring the efficacy and impact projects is almost always hampered by conventional paper based data collection methods and reporting. Leads to inaccuracies and more importantly delays in the provision of appropriate “real time” information. All of which can dramatically alter outcomes and future actions. Engage has developed with its technology partners Mobenzi™, a mobile monitoring and reporting solution for The Tiger Brands Foundation in-school breakfast feeding programme across 60 Primary Schools in 6 provinces . Providing live visibility and real-time observation and analysis.

TECHNOLOGY BACKGROUND MOBENZI ™ Capture data from a standard mobile phone. Manage forms, people and data from a web-based console.

Introduction Mobile Monitoring and Reporting Platform Aim: to outline the mobile data collection, reporting and analysis solution implemented for The Tiger Brands Foundation in school breakfast feeding program. We needed to collect real time data on: • food procurement and distribution • Storage • Preparation • Hygiene • Feeding activities The solution - establish a reliable accurate flow of information from remote locations, the collation, analysis of information and the presentation of the information in required formats for the project management.

REAL-TIME DATA AVAILABILITY AND ANALYSIS Data responses are processed and available for analysis, reporting, export or custom action the moment they are submitted. Integrated and interactive reports allow responses to be visualized and monitored as they are captured in the field. IMPROVED DATA INTEGRITY The removal of paper from the process reduces the number of points at which error can be introduced. Responses may be validated as they are captured to ensure that only data conforming to pre-defined rules is accepted.

FIELDWORKER MANAGEMENT The platform allows for the monitoring of productivity and quality of data collected by field staff, providing a wealth of management information in real time. ENHANCED MOBILITY do not need network coverage to collect data as responses are stored securely on the mobile phone until network reception becomes available. This enables reporting to be conducted even in the most remote areas. INTEGRATED COMMUNICATION Communication with school is simplified with the ability to send SMS messages directly. All conversations are logged and tracked from within the Management Console.

FOCUS ON RESPONDENT CONFIDENTIALITY Once a form is completed it cannot be accessed again from the phone. Only authorised individuals within the organisation who have been granted the required permissions may gain access to captured responses. OPTIMISED RESOURCE USAGE Forms are deployed directly to mobile phones and captured digitally, drastically reducing resource usage and costs related to data capture. Data is supported with Photographs.

Management Console Solution Components • Access to the management console from a web • Design forms with embedded logic and in multiple languages. • Deploy new forms and updates to your fieldworkers remotely. • Monitor, manage and communicate with the team. • Analyze and export responses in realtime with GPS tagging capability • Collaborate online and print PDF versions of forms and responses.

Mobile Application  Tiny Java application installed onto a standard mobile phone.  Familiar, unintimidating interface of the mobile phone.  Data in the field, even without network  Complex logic transformed into an effortless step-bycoverage. step process.  Data submitted automatically when reception is available.

Application Programming Interface (API) • Programmatic access to captured data in real-time. • Modify fieldworker form templates dynamically to support dynamic, complex workflows. • Pre-populate forms with your own data to support bidirectional data flows.

Stakeholder Benefits Decision Makers • No software licensing or subscriptions • Transactional billing - pay for what you need • Optimized Resource usage and reduce environmental impact • Maintain data security and respondent confidentiality • Comprehensive hosted and managed solution • Scalable solution for teams and studies of any size • Adjacent professional services, support and customisation available Supervisors • Design and collaborate on forms effortlessly • Incorporate a multitude of question types with custom logic and validation • Manage and deploy forms in multiple languages while maintaining centralised control over form logic, validation, structure and reporting. • Manage and communicate with field staff •Monitor staff work rate, productivity and quality • Generate reports on responses as they arrive • Export data for custom analysis with your favourite package or existing software

Fieldworkers • Complete forms anywhere, even in areas with no network coverage • Use standard mobile phones – hundreds of low cost handsets supported • Use the familiar, un-intimidating interface of a mobile phone • Minimal training requirements • No more paper to collect, transport or return • Simplified step by step process – just answer one question at a time. • Negligible airtime used for form and data transfer • Automated submission of data when network reception is available

Food Parcel Programme • Data collection by 7 Fieldworkers at households in Alexandra Johannesburg. • Single form for household survey including photos and GPS • Reporting Requirements • Real Time data visibility • Standard reports with possible future customizations to automate reporting function Pilot Project Implementation • Setup completed within 2 days • Fieldworker Training completed in 3 hours • Handsets provisioned within 2 days Pilot Project Outcome • Pilot project was deemed to be successful • Relevant and appropriate data was collected and available immediately • Final reporting was completed within three days of final submission

Challenges • • • • • • Planning deliveries Stock security & Control Relationship Management Buy in from National, Provincial, District, School On Going training Have to visit to schools to see 1st hand the operational challenges • Water / Gas / Civil unrest

Kelvin Glen 011 840 4654 | 082 2296349 @kelvinglen | @tigerbrandsfdt

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