Published on December 11, 2007
Welcome…to the HPBExpo 2008Exhibitor Webinar: Welcome… to the HPBExpo 2008 Exhibitor Webinar General ExpositionPlanning Tips: General Exposition Planning Tips Important Deadlines: Important Deadlines Exhibitor Deadline Checklist Located In Section 1 – Exhibitor Service Manual Exhibit Fees: Exhibit Fees Final Booth Payments Due November 16, 2007 HPBA Membership Dues Due January 1, 2008 See Trade Show Rules & Regulations For Complete Information. Exhibitor Listings: Exhibitor Listings Website Updates www.hpbexpo.com/selfupdate Show Program & Exhibit Guide Exhibitors Are Responsible For Updating Their Listing Online, Which Is The Same Listing Printed In The Show Program & Exhibit Guide. Listings Must Be Updated By December 14, 2007 In Order To Appear In The Printed Show Program & Exhibit Guide - Distributed To All Attendees At The Show. Housing: Housing Housing Reservation Deadline: February 1, 2008 Reserve Online At: www.hpbexpo.com We Cannot Guarantee Other Housing Solicitors’ Reservations Please Be Aware Of Scams From Outside Housing Vendors Registration: Registration All Exhibitors Must Register For Badges Pre-Registration Deadline: February 4, 2008 Register Online At: www.hpbexpo.com Set-up Personnel And Contractors With Proper Identification Will Be Given A Color-Coded Wrist-Band In Lieu Of A Badge. Press Room: Press Room Press Kits Bring At Least 50 Assembled Press Kits To The Press Room By 5:00pm On Wednesday, February 27 Press Releases Online Post Online Releases By Updating Your Listing At: www.hpbexpo.com/selfupdate Booth Variances: Booth Variances Requests For Exceptions (Showing Good Cause) Must Be Applied For By Submitting A Variance Request Form (Available In Service Manual – Section 3), With Payment, By February 1, 2008. Examples Of Variance Requests: Hanging Signs For Island Booths Extended Height For Island Booths Serving Food/Alcohol Catering Rules & Regulations: Catering Rules & Regulations All Food & Beverages To Be Ordered Through MGR/Levy Restaurant Services Alcohol Must Be Served By The Caterer’s Bartenders And May Only Be Served Between The Hours Of 3:00pm And 5:00pm On Show Days Any Exhibitor Wishing To Serve Food Or Alcohol Must Submit A Variance Form To Do So Security Issues: Security Issues Access to Show Floor All Unlocked Entrances And Exits To The Exposition Floor Will Be Placed Under Guards’ Surveillance Individual Booth Security Individual Booth Guard Service Is Not Provided By HPBA. If Exhibitors Wish To Hire Individual Guard Service For Their Booth, They May Do So With The Contracted Security company, Marshall Robinson & Associates (Form Available In Exhibitor Service Manual, Section 6) Photography: Photography Camera/Picture Taking Policy No Picture Taking (Including Cell-Phones) Without The Express Approval Of Exhibitor Being Photographed. Signs Available Exhibitors That Do Not Wish To Have Any Photos Taken Of Their Booth May Request Free Signage From HPBA Stating That Photography Is Not Allowed. A Form Is Available In The Exhibitor Service Manual, Section 2 Indoor Burning: Indoor Burning Approval Process See Complete Rules In Rules & Regulations Part 10.1 Mandatory Burn Meeting Wednesday, February 27, 2008 – 11:00am – 12:00 Noon, GWCC Room C 307 Outdoor Burning: Outdoor Burning Fuel Requirement Form Exhibitors Must Submit Their Fuel Requirement To HPBA; Form Available in Exhibitor Service Manual Fuel Deliveries Propane, Pellets, Corn, Charcoal, and Wood Are Available At No Charge; Natural Gas Available With Hook-Up Fee Outdoor Burning (cont.): Outdoor Burning (cont.) Connection Process Natural Gas Is Connected On A First-Come, First-Served Basis Mandatory Burn Meeting Wednesday, February 27, 2008 – 11:00am – 12:00noon, GWCC Room C 307 Electricity for Booths: Electricity for Booths Must Be Ordered Separately (Not Included With Booth Price) Submit An Order Form For Electricity To The Georgia World Congress Center (Form Available In Exhibitor Service Manual, Section 6) Orders Placed Online 21 Calendar Days Prior To The First Event Move-In Date Will Receive A 20% Discount On Regular Prices. Other Services: Other Services Forms Available In The Exhibitor Service Manual, Section 6 Audio Visual – AVMG Catering – GWCC / MGR Floral – National Plant & Floral Lead Retrieval Systems – CompuSystems Photographer – Joe Orlando Telephone & Internet – CCLD Utilities – (Air, Gas, Water & Electric) GWCC Restaurant Availability: Restaurant Availability Indoor Outdoor Food and Beverages Available During Both Set-Up & Show Hours HPBA Staff Office: HPBA Staff Office Room C105-106 Beginning Monday, February 25, 2008 Call HPBA Headquarters For Phone Number HPBA Staff Uniform – Red Blazers FREEMAN: FREEMAN Exposition Planning Tips Outdoor Schedule Review: Outdoor Schedule Review Targeted Move-In Dates/Times Thursday 2/21 – Wednesday 2/27 (*All Booths Set By 5pm) All Times Are Targeted Per Target Plan In Service Manual Early Move-Ins Early Move-Ins And Target Changes At Discretion Of Freeman Trailer Move-Ins Contact Freeman If You Will Be Moving In A Trailer *All Target Change Requests In Writing To Scott Gibson At: firstname.lastname@example.org (404)253-6400 Indoor Schedule Review: Indoor Schedule Review Targeted Move-In Dates/Times Monday 2/25 – Wednesday 2/27 (* All Booths Set By 5pm) All Times Are Targeted Per Target Plan In Service Manual Early Move-Ins Early Move-Ins And Target Changes At Discretion Of Freeman *All Target Change Requests In Writing To Scott Gibson At: email@example.com (404)253-6400 Move-Out Review (All Booths): Move-Out Review (All Booths) Crate Return Within 7 Hours On Saturday, March 1 (Midnight) Carriers Check-In All Carriers Must Check In By 10am On Tuesday, March 4 Move-Out Deadline Must Pack & Clear Facility By 12 Noon On Tuesday, March 4 Booth Equipment: Booth Equipment Provided by HPBA Booth Draping (1) 7 “ x 44” ID sign First Night Cleaning Before Show Opening Order Other Items Directly Through Freeman Or Other Vendors Take Advantage Of Early Order Discounts Before February 8 Discounts can Provide A 30% Savings Ordering Online Is Fast And Easy @ www.myfreemanonline.com Efficient, Turn Key Exhibitor Packages Available From Freeman Labor: Labor Atlanta - A “Right To Work” State Atlanta Labor - Very Friendly And Helpful (Tipping Prohibited) Freeman Supervision Available On Show Floor You May Use Your Own Full-Time Employees Order Additional Labor Through Freeman If Using An Exhibitor Appointed Contractor, Send Certificate Of Insurance To HPBA Overhead Hanging Signs: Overhead Hanging Signs Hanging Signs Allowed Only For Island Booths (Open On 4 Sides) Freeman Must Hang All Overhead Signs Anything Over 250 lbs Must Use Chain Hoist Ship Large Hanging Signs In Advance, Label As “Hanging Sign” *Further Questions Regarding Hanging Signs Should Be Addressed To: Don Ferguson - firstname.lastname@example.org (404)253-6400 Material Handling: Material Handling Pick-up & Delivery Can Be Done By Exhibitor-Selected Carrier / Freeman Must Move Materials To Booth Report To Marshalling Yard Per Pre-Assigned Targeted Move-In Time Target Windows Are Every 4 Hrs (8am & 1pm) Refer To FREEMAN QUICKTIPS On Packing & Shipping Avoid Off Target Penalty Charges If Possible Material Handling: Material Handling Hand Carry Items Are Ok/Exhibitor Operated Equipment Is Prohibited Rate Structures Available in Exhibitor Service Manual Missing Shipments? See Freeman Service Center Onsite “Pro-Number” Required To Track All Shipments Freeman Offers Transportation For Inbound And Outbound Shipments Outdoor Tent Structures: Outdoor Tent Structures No Staking Allowed In Outdoor Lots (Per EPA) Order Tents, Supports & Weights Through Freeman Exhibitor-Provided Tents Must Have Permits And Meet Code Send Diagram Of Tent Structures To HPBA Contract Addendum MUST Be Signed To Set Up Outdoor Burn Area Contacts: Outdoor Burn Area Contacts Bobby Stout – Outdoor Freeman Lead Onsite email@example.com 214-445-1000 Mark Tate – Advance Order Special Needs firstname.lastname@example.org 404-253-6400 Freeman Will Call You To Schedule All Trailer Deliveries Freeman / HPBA Account Management Contacts: Freeman / HPBA Account Management Contacts Mike Bruley Vice President National Sales Group – Freeman email@example.com (504)731-1205 Assistant to Mike Bruley Dawn DiMaggio National Account Manager firstname.lastname@example.org (504)731-1231 Slide32: Questions? Call HPBA: (703)522-0086 Or Email: email@example.com Slide33: On Behalf Of HPBA And Freeman, We Thank You For Your Participation And Look Forward To Seeing All Of You At HPBExpo!