How to write Job Description - A Simple guide for HoD

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Information about How to write Job Description - A Simple guide for HoD
Business & Mgmt

Published on December 19, 2013

Author: KarynThng



HoD is usually the best person to supply information to populate a job description. This presentation serves as a guide to effectively write JD that can later be used as a guide for competency mapping and KPI setting.

JOB DESCRIPTION How to populate a Job Description Prepared By Karyn Thng


FRAMEWORK OF A JOB DESCRIPTION Required Information Job Title About Us Nice-to-Have Information Advantageous Skills & Knowledge About the Job Keywords Requirements

Job Title A Job Title generally describes the nature of work and the rank of the position in one glance Examples of Job titles • Account Supervisor • Advertising Assistant • Assistant Account Executive • Copywriter • Online Advertising Manager • Customer Service Executive • Front-Office Assistant • Chief Financial Executive • Major Account Manager

About Us COMPANY An “About Us” gives our job applicants an idea of how our organization functions, and our personnel culture. As HoDs, you are encouraged to populate this part with your department’s vision and mission.

About the Job This is where the job’s Duties & Responsibilities, and Requirements to perform the job are being populated. Examples Duties & Responsibilities Duties – Tasks, but not too detailed Responsibilities – Clearly states the job holder’s obligation in carrying out their duties • Provides assistance to and takes direction from higher level professionals who manage and control programs and functions • Plans, schedules, collects data, and assists in the analysis of Sales Movement • Coordinates work performed on support contracts. • Reports work results accurately • Learns and applies methods, techniques, and principles of the specialty area.

Requirements Requirements – Knowledge, Skills and Abilities (KSA) required to carry out the job duties. Requirements • College degree, preferably in Accounting or Business Administration. • 2 to 3 years of progressive responsibility in general accounting. • Excellent interpersonal skills as well as the ability to communicate well both verbally and in writing.

Advantageous Skills & Knowledge This part displays extra skills and knowledge that will serve as a bonus to the existing skillsets listed in requirements. It paves the probability of job expansion and flexibility. Examples of Advantageous Skills & Knowledge • Sales Administrator with excellent Excel Macro knowledge • Customer Support Personnel with multiple language proficiency • Programmers with knowledge in Business Process

Keywords Use job keywords to help job-seekers find us. Keywords can be more effective than using the predefined search options in the job banks, because they search the entire listing (job description, job title, contact information, etc.) for the keyword(s) that you use. Examples of Keywords • • • • Game points Marketing Branding Online Games • Marketplace • ECommerce


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