Published on March 1, 2014
HOW TO LISTEN EFFECTIVELY FROM THE SUCCESS / COMMUNICATIONS SERIES ANGELA LA GAMBA, CC, CL TOASTMASTERS FEBRUARY 2014
WHAT YOU WILL LEARN: • The Importance of Listening • 10 Steps to Listening Greatness • Group Exercise • In Summary Questions? Email firstname.lastname@example.org or tweet @AngelaLaGamba
THE IMPORTANCE OF LISTENING • Listening is… • Paying attention • Caring about • Validating • Acknowledging • Leaders use excellent listening skills for: • People development • Solution finding • Building & communicating a vision • Leading projects or teams Questions? Email email@example.com or tweet @AngelaLaGamba
10 STEPS TO LISTENING GREATNESS 1. Face the speaker and make / maintain eye contact • Avoid the “Look at me when I’m talking to you” moment • Put aside papers, books, the phone and other distractions 2. Be attentive, but relaxed • Be present, stay focused Questions? Email firstname.lastname@example.org or tweet @AngelaLaGamba
10 STEPS TO LISTENING GREATNESS 3. Keep an open mind • Listen without judging the other person or mentally criticizing the things s/he tells you • Listen without jumping to conclusions • Don’t be a sentence-grabber 4. Listen to the words and try to picture what the speaker is saying. • • Create a mental model of the information being communicated Concentrate on what is being said, even if it bores you Questions? Email email@example.com or tweet @AngelaLaGamba
10 STEPS TO LISTENING GREATNESS 5. Don’t interrupt and don’t impose your “solutions” • • It is rude to interrupt others! Interrupting says: “I’m more important than you are” and “I don’t really care what you think” • Ask permission to share a solution: “Would you like to hear my ideas?” 6. Wait for the speaker to pause to ask clarifying questions • If you don’t understand, ASK Questions? Email firstname.lastname@example.org or tweet @AngelaLaGamba
10 STEPS TO LISTENING GREATNESS 7. Ask questions only to ensure understanding • Don’t take detours from the original conversation 8. Try to feel what the speaker is feeling • • • Put yourself in the other person’s shoes Convey feelings through your facial expressions and words Empathy is the heart and soul of good listening Questions? Email email@example.com or tweet @AngelaLaGamba
10 STEPS TO LISTENING GREATNESS 9. Give the speaker regular feedback • Reflect the speaker’s feelings - “You must be thrilled!” “What a terrible ordeal for you.” • Nod, show your understanding through occasional well-timed “hmmm” or “uh huh” 10. Pay attention to what isn’t said – to nonverbal cues • Majority of direct communication is probably non-verbal Questions? Email firstname.lastname@example.org or tweet @AngelaLaGamba
GROUP EXERCISE • Were you listening to today’s presentation? • • Write down 5 of the 10 ‘steps to listening greatness’ on a blank sheet of paper Let’s go over them together! Questions? Email email@example.com or tweet @AngelaLaGamba
IN SUMMARY Questions? Email firstname.lastname@example.org or tweet @AngelaLaGamba
THANK YOU! ANGELA LA GAMBA, CC, CL TOASTMASTERS FEBRUARY 2014
HELPFUL RESOURCES • Friedman, D.M. (n.d.). The Lost Art of Listening. Dr. Don Friedman. Retreived from: http://www.drdonfriedman.com/uploads/Don_LISTENING.pdf • Galbraith, A. (2012, May 30). How using extreme listening can develop leadership skills. Training Zone. Retreived from: http://www.trainingzone.co.uk/topic/soft-skills/how-usingextreme-listening-can-develop-leadership-skills/173524 • Schilling, D. (2012, November 9). 10 Steps to Effective Listening. Forbes. Retreived from: http://www.forbes.com/sites/womensmedia/2012/11/09/10steps-to-effective-listening/ • Smith, D. (2009, July 6). Are You Really Listening? Training Zone. Retreived from: http://www.trainingzone.co.uk/topic/softskills/are-they-really-listening
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