How to improve daily tasks of SSC with BeeOffice

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Information about How to improve daily tasks of SSC with BeeOffice

Published on February 26, 2014

Author: jakubzurek1



Are you Shared Services Center employee or manager? Check out how to improve your daily tasks with BeeOffice!
Activity registration and settlement in schedule, billing plan and invoicing data collection, business trips settlement, holiday planning, costs approval, resources reservation, HR requests and more.
Ask me if you want to try BeeOffice for free in 30-days trial!

BeeOffice How to improve the daily work of service-oriented organization ?

Schedule BeeOffice schedule is easy-to-use and convenient tool for planning, registration and settlement of work: • employees register their activity by assigning it to the predefined tasks (e.g. clients or projects) • additional attributes allow to describe the activities in more details (type of work, location, rate,…) • registered activities are presented in the form of a transparent list, calendar or report for a person, team/department or the whole company

What are the current tasks of my team? Managers and employees have fast and easy access to activities: • data collected can be monitored and reported on-the-fly • based on the data recorded, BeeOffice allows to create a billing plan and collect data about executed activities, as the basis for actual invoicing (e.g.”issue an invoice for activities in project ERP implementation, phase 3, month December, programming team”)

What should be invoiced for the previous month? Based on the BeeOffice data we can easily issue an invoice (for customers or for internal settlements between shared services center and organization): • activities for given task / project / customer are selected automatically • information in header and invoice items is added (e.g. reference no. to purchase order) • the last (optional) step is revenue distribution between employees / teams or other profit centers

Employee self-service functions Schedule is only one of many functions available in BeeOffice. BeeOffice supports also many typical office processes taking place in every company: • holiday planning and leave requests approval process • business trips settlements • purchase orders approval process • other costs approval • resources reservations • tracking company equipment and IT licenses used by employees • company cars management with automated settlement o fuel consumed • HR requests and HR actions – configurable mechanism for communication between employees and HR department (e.g. certificate of earnings, employment form, etc.) Because of the workflow processes used in many BeeOffice functions, we also define in BeeOffice the organizational structure and employee list, so BeeOffice can become the company address book. The functions mentioned above do not have to be implemented – you can chose one or more of them or used just the schedule functions

Employee self-service functions

Availability, implementation, technologies BeeOffice is available for all employees only with using internet browser – do not need any installation on end users workstations We offer two installation models: • on your IT infrastructure • in SaaS (Software as a Service) model – hosted in BCC Data Centers We ensure automatic updates of per-diems, exchange reates etc., also in case of local law changes Open interfaces (WebServices) allow to connect BeeOffice to other IT systems BeeOffice implementation can be very fast and compared to other IT systems much easier. It can take barely few days, instead of many weeks or months in case of similar solutions Presented BeeOffice functions are only examples of realization of selected processes. Using BeeFramework – BeeOffice programming framework, we can develop other, dedicated scenarios for your company BeeOffice is available in English and Polish as a communication languages, but there is also easy translation mechanism available. We can adopt scenarios to the local law requirements (e.g. business trips settlement) You can use the free demo version of BeeOffice The author and the owner of all BeeOffice copyrights is BeeCluster, the member company of BCC Group, one of the leaders of polish IT market.

Why is it worth to consider BeeOffice? BeeOffice facilitates various administration activities, by providing view of the current status and history of each case/process BeeOffice automates time-consuming tasks e.g. automatically calculate diets and lump sum in business trips, converts currencies based on the central bank exchange rates tables, etc. BeeOffice decreases the number of questions asked by employees, („How many days of leave I have remaining this year?”, „Is my business trip from November already settled?”) BeeOffice decreases the number of question asked by managers to other departments („How many hours have we spent on project X?”, „what amount of expenses have I accepted last month?”) BeeOffice is developed since 10 years based on BCC Group own experience from projects conducted for hundreds of customers all over the world No more waiting for e-mail or telephone answer from other departments (most cases can be handled individually or controlled in BeeOffice 24h a day / 7 days a week) You spend less time and effort on routine operation of managers, finance, HR and administration departments Employees and superiors in all departments work more efficiently and are more satisfied they can spend time and energy on things more important for the company instead of wasting time on routine paperwork!

Contact us: Jakub Żurek +48 605 175 795 Michał Kunze +48 605 175 776

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